Communication Hacks Using the 80/20 Rule

Good communication is really important. But sometimes, people talk too much and lose the main point.

The 80/20 rule can help! This rule means focusing on the 20% of what you say that will make 80% of the impact.

Here’s how to make communication clear and easy:

1. Stick to Key Points

• Focus on what matters most. Share only the most important information. For example, if you’re explaining a new project, just tell the main goals and why it matters.
• Keep it short and simple. Use clear words so people understand right away. Avoid details that may confuse or take too long to explain. For example, if you’re giving instructions, just say what needs to happen first and why.
• Expected Outcome: People quickly understand the key message and can make decisions faster.

2. Listen More Than You Talk

• Listen 80% of the time, talk 20%. Listening shows you care about others' thoughts and ideas. It also helps you learn something new. When you spend more time listening, you understand others better, which helps you connect more deeply.
• Ask questions to show interest. When you listen and ask questions, people feel like you truly want to understand them. This also gives them a chance to share more.
• Expected Outcome: People feel heard and are more open to sharing with you. Listening helps everyone feel more connected. This can build trust and make people more comfortable working with you.

3. Adapt to Your Audience

• Think about their needs. Focus most of your message on what’s useful to them. If you’re talking to a friend, focus on what they find interesting. For example, if you’re sharing information with a teacher, focus on what they need to know to help you.
• Pick the right way to share. Sometimes, a short email works best. Other times, talking face-to-face is better. For example, if you need a quick answer, a short message may work. But if you have a lot to say, a conversation might be easier to understand.
• Expected Outcome: People feel your message is made just for them, making them want to work with you. This helps build better relationships and keeps people interested in your ideas.

Boiling it Down, Using the 80/20 Rule here...

The 80/20 rule helps you communicate clearly and save time. When you focus on what’s important, people understand you faster and remember what you say. Remember, effective communication is not about saying more—it’s about saying what counts!

Repost this to help others improve their communication.

#CommunicateBetter #BeClear #8020Rule #ListenMore

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I help C-Suite Execs, Consultants and Owners develop World-Class Leadership Teams using a 5-step Neuroscience process.