The Communication Chaos of Complex Market Research Projects: How Our Proprietary TrackEntry Tool Saves the Day

Problem:

Do you find it challenging to keep all stakeholders informed about the progress and upcoming steps on complex research projects, especially when there are multiple revisions and external parties involved? Do clients sometimes struggle to visualize the flow and logic behind complex surveys, leading to potential misunderstandings about the data collected?

Imagine you are a project manager juggling a complex market research project. You have a team of experts – end clients, researchers, analysts, programmers, data processors, vendors, quality assurance team, translation team, legal team, and what not – all working on different aspects of your project. But there is a problem: clumsy, time-consuming and messy communication.

• Programmers need to understand the nuances of your questions to avoid biases in the survey logic.
• Legal teams need to review data collection practices, especially if you are gathering personal identifiable information (PII).
• Stakeholders need clear updates on progress and any potential roadblocks.

This constant back-and-forth of emails, documents, and revisions can quickly turn into a communication nightmare. Version control of documentation becomes a challenge, and keeping everyone on the same page feels extremely discouraging.

Background:

Strong market research hinges on a streamlined collaboration. This system thrives on clear communication and information sharing among stakeholders. Complex research projects involve numerous team members who need to be informed about next steps, potential issues, and ownership. Kalever’s TrackEntry fosters clear communication, issue escalation, and resolution.

Solution:

TrackEntry is your one stop solution. It ensures smooth workflows, efficient communication, and informed decision-making. This is where TrackEntry comes in. TrackEntry helps to streamline communication and project management in market research. It’s a centralized hub that brings everyone together, fostering collaboration and eliminating the chaos of endless email threads.

Kalever’s programming and project management services, powered by TrackEntry, provide a comprehensive framework with functions and processes to guide your activities.?Regardless of the project coordination style, successful outcomes rely on a foundation of strong leadership and continuous engagement between project teams and clients. TrackEntry cultivates this collaborative environment by:

• Providing Oversight and Coordination: TrackEntry offers a centralized platform with a complete overview for all project participants. This facilitates communication, ensures everyone is aligned with goals, and tracks project scope, timelines, and deliverables.
• Presenting Objectives and Feedback: TrackEntry serves as a central hub for exchanging project requirements, expectations, and feedback from all stakeholders. This fosters open communication, promotes ongoing feedback loops, and facilitates knowledge sharing among cross-functional project teams.
• Facilitating and Supporting Teamwork: TrackEntry is designed to encourage team participation, collaboration, and a shared sense of responsibility. The tool provides functionalities that help conflict resolution, decision-making, and unbiased team contributions that drive project objectives forward.

TrackEntry: Your Project Management Powerhouse

TrackEntry empowers you to manage your projects effectively with the following features:

• Clear Project Stage Overviews: Gain a comprehensive understanding of every project status at a glance.
• Direct Communication Channels: Collaborate seamlessly with your team, providing real-time feedback and adjustments.
• Prioritization Made Easy: TrackEntry helps you stay focused with clear task prioritization.
• Notification system: The system sends scheduled notifications through the platform to your email or a chat platform of your choice. It notifies stakeholders when their involvement is required and provides updates when a project reaches a certain milestone, such as finalizing a survey link, launching a survey, data cleaning, etc.

Benefits of Using TrackEntry:

• Reduced Email Reliance: Minimize email communication and scattered file exchanges by up to 80%.
• Focused Discussions: Keep comments and discussions relevant and on-point.
• Improved Client Clarity: Communicate recommendations and internal discussions directly within the context of the project, ensuring transparency for clients.
• Centralized File Access: All project files are easily accessible through a single platform.
• Simplified Change Tracking: Track changes to project scope and survey links effortlessly.
• Intuitive Information Filtering: Easily filter and track project issues with color-coded updates.
• Effortless Version Control: Maintain a clear history of survey documents with version control for easy retrieval.
• Streamlined Notifications: Keep stakeholders informed with automated notifications about project updates and involvement requests.
• Proactive Stakeholder Engagement: Empower stakeholders to contribute effectively with a clear project overview and progress updates.
• Continuous Project Evaluation: Effortlessly track progress and adapt strategies to maximize project value.
• Seamless Coordination: Master project dynamics with real-time adaptation to changing conditions. Minimize the impact of unforeseen changes on costs, schedules, and performance.

TrackEntry provides a robust and collaborative project management solution. With its centralized dashboard features allowing streamlined communication and project tracking, TrackEntry empowers your team to deliver successful projects on time and within budget.

Should you want to learn more about it, don’t hesitate to reach out to our team at [email protected]