Collected HR Department Flow Chart

HR Department Flow Chart:

1. Recruitment and Hiring Process

Job Vacancy Identified

·Department notifies HR of the vacancy

Job Description Created

· HR and department head collaborate on job description

Job Posting

· HR posts the job internally and externally

Application Collection

· HR collects and sorts applications

Screening Applications

· HR screens applications for qualifications

Initial Interview

· HR conducts initial phone or video interviews

Department Interview

· Department head and team interview shortlisted candidates

Job Offer

· HR prepares and sends job offer

Onboarding

· HR coordinates new employee onboarding

2. Employee Onboarding Process

New Hire Orientation

· HR conducts orientation session

Document Collection

· HR collects necessary documents (ID, tax forms, etc.)

Training Schedule

· HR and department head create a training schedule

Probation Period Monitoring

· HR monitors the probation period and provides feedback

3. Employee Records Management

Record Creation

· HR creates a new employee record in the HR system

Record Maintenance

· HR updates records as needed (e.g., promotions, salary changes)

Record Retention

· HR ensures records are securely stored and retained as per legal requirements

4. Performance Management Process

Goal Setting

· Employees and managers set performance goals

Regular Check-ins

· HR schedules regular performance check-ins

Performance Reviews

· Annual or semi-annual performance reviews conducted

Performance Improvement Plans

· HR assists in creating and monitoring performance improvement plans if needed

5. Employee Development and Training

Training Needs Assessment

· HR conducts assessments to identify training needs

Training Program Development

· R develops or sources training programs

Training Delivery

· HR coordinates and delivers training sessions

Training Evaluation

· HR evaluates the effectiveness of training programs

6. Employee Relations

Conflict Resolution

· HR mediates conflicts between employees or between employees and management

Policy Development

· HR develops and updates company policies

Disciplinary Actions

· HR manages disciplinary actions and ensures compliance with policies

7. Compensation and Benefits

Salary Administration

· HR administers payroll and salary adjustments

Benefits Management

· HR manages employee benefits (health insurance, retirement plans, etc.)

Compliance

· HR ensures compliance with labor laws and regulations

8. Employee Exit Process

Resignation/Termination

· HR processes employee resignations or terminations

Exit Interview

· HR conducts exit interviews

Final Settlement

· HR processes final pay and benefits

Record Closure

· HR closes the employee record and ensures documentation is complete