CloudOCR Solves the Document Processing Headache By Combining AI With Human Expertise

No one gets into business because they love manually processing invoices. In fact, for most organizations the Accounts Payable processing of invoices is a significant cost center, adding quite a lot of zeros to operational overhead numbers. This is because the reality is that handling a high volume of invoices is a daily grind of data entry, document classification, and endless verification. Most OCR and Intelligent Capture solutions promise end to end automation but often deliver errors and missing data, leaving you with a whole new set of headaches.

CloudOCR by REQUORDIT was built to fix that.

Instead of forcing companies to choose between full automation (which tends to fall apart on complex documents) and manual entry (which is slow and expensive), CloudOCR blends the best of both worlds. It smartly leverages AI-driven automation for speed and efficiency while ensuring humans step in where it matters most, catching errors, verifying critical details, and ensuring the data you receive is actually usable.

A Smarter Approach to Document Processing

At its core, CloudOCR transforms high-volume document workflows, making it easier for businesses to handle invoices, bills of lading (BOLs), and other essential forms. Documents can be submitted through email, a secure management tool, or a direct integration with platforms like OnBase. Once received, CloudOCR’s AI gets to work, extracting data, classifying document types, and applying indexing rules.

But here’s where CloudOCR truly stands out—before anything gets sent back, a human team steps in. Trained professionals verify extracted data, correct discrepancies, and ensure that everything aligns with your business needs. This means you’re not just getting raw OCR output, you’re getting verified, structured data that’s ready to use.

Why Human Validation Makes All the Difference

AI is incredible, and it is getting better almost every day, but let’s be real. It’s still not perfect. And when you’re dealing with financial documents, mistakes are expensive. An incorrectly processed invoice can mean delayed payments, compliance issues, or even financial losses.

That’s why CloudOCR doesn’t leave accuracy to chance. Every document goes through a layer of human verification, catching things AI might miss, like subtle formatting changes, vendor-specific nuances, or handwritten annotations that provide context. This approach doesn’t just improve accuracy (but it does get it to+99%); it also helps CloudOCR learn and improve over time, making future processing even smarter.

The Real-World Impact

For organizations drowning in paperwork, CloudOCR delivers immediate relief by injecting speed, accuracy and cost savings into your processes. Take invoice processing as a leading example:

• A company handling 50,000 invoices a year could spend upwards of 2,500 hours on manual data entry alone.
• At $20/hour, that’s at least $50,000 in labor costs annually, not counting the price of errors and inefficiencies, inability to take advantage of vendor rebates for fast payment, etc.
• CloudOCR reduces the labor costs to processing those invoices to mere minutes, eliminating manual work, improving accuracy, and freeing up teams to focus on higher-value tasks.

But that’s just the start. Organizations can also reduce costs on servers, software, and IT infrastructure management. With CloudOCR, there’s no need for additional on-premise infrastructure to manage. The processing happens in the cloud, meaning less overhead and fewer headaches for your IT team.

Fast Setup, Immediate Results

Getting started with CloudOCR is refreshingly simple. There’s no complex installation or technical expertise required, in fact, with just a few clicks you can configure your account, and be ready to start processing documents.

Within an hour, you can have a fully automated, AI-powered document workflow without the usual lengthy implementation timelines. So, whether you are dealing with a high volume of invoices, BOL’s, material invoices, forms, drawings or tickets you can be quickly up and running with automated extraction and indexing.

Easy Integration and Secure Processing

One of the biggest barriers to adopting OCR solutions is the integration nightmare. CloudOCR eliminates that hassle with its out-of-the-box compatibility with OnBase and seamless data exports in XML or CSV formats. Whether you need structured data for an ERP system, accounting software, or a content management platform, CloudOCR delivers it in a way that makes sense for your workflow.

CloudOCR maintains ISO certification and is securely hosted on Amazon AWS SOC2 certified infrastructure. The platform ensures encrypted data processing and automatic deletion of processed files, keeping your business compliant and protected.

CloudOCR Makes Document Processing Effortless

If your organization is bogged down by manual data entry, struggling with inaccurate OCR results, or just looking for a smarter way to handle high-volume documents, CloudOCR is the solution you’ve been waiting for. It’s fast, accurate, and easy to implement, without forcing your team to become IT experts or data entry clerks.

I know, you're probably skeptical? Maybe you want to see it in action?

Well, great news, As a CloudOCR Partner, Datum Evolve can set you up with an account to process 100 documents with CloudOCR for FREE! That way you can experience firsthand just how easy CloudOCR is to use.

No strings attached.

Reach out today, we’d love to show you what it can do!

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