Cloud Security Policy: Top Twelve Questions You Need to Ask Your Vendor
As businesses accelerate and transactions multiply, the adoption of cloud-based ERP solutions is swiftly gaining momentum. As per a report by Fortune Business Insights, the global cloud ERP market size was valued USD? 49.80 billion by ?2023.
The market is projected to be worth USD 57.17 billion in 2024 and reach USD 181.04 billion by 2032, exhibiting CAGR of 15.5 % during the forecast period.
Cloud-based ERP brings numerous benefits on the table, like:
and many more.
While you have heard about enormous cloud benefits, you must try to probe into the probable loopholes in your cloud deployment. Is it as secured as your ERP vendor claims? Are the data security methods used by your ERP vendor reliable?
To ensure your data is not compromised, you must ask some questions to your ERP vendor. Answer to these questions will help you to understand security ERP provides to your data. This could be a crucial factor in finalizing ERP vendor.
In this newsletter, we will discuss twelve questions you must ask your vendor before taking a final decision. Here is the list:
What are the policies for data mobility and retention? -
The question "What are the policies for data mobility and retention?" plays a crucial role in ERP security as it helps to ensure that there are clear guidelines and procedures in place for the movement and storage of data within the ERP system.
These policies are essential for maintaining confidentiality, integrity, and availability of data, as well as ensuring compliance with regulatory requirements.
By understanding these policies, organizations can better protect their sensitive information and mitigate the risk of unauthorized access or data breaches.
Organization must thoroughly evaluate the methods adopted and policies to be followed during data transfer.
What types of security authentication are provided with the cloud service??
Customer must ask and verify the security authentication certificates offered by the service provider.
Do you go for regular 3rdparty security audits?
Security audits help to find loopholes in security and make the necessary arrangements to avoid any breach in future. In a way this is a mechanism to strengthen defence system against potential threats.
Besides, audits are mandated under regulatory compliance and therefore, they must be adhered to.
What types of controls are available for the Identity and Access Management of the user accounts?
Data is crucial and valuable. Hence, only the authorized person should have the authority to access it. The ERP system must have clear and strong access management control.
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Ask the vendor of about two-tier approval system. Data encryption, combination passwords and patterns are the common ways to ensure data security.
Is data encryption available for to and from of traffic over the cloud, or in storage?
Data encryption is must to ensure security of data over the cloud. Organization must enquire about the data encryption and should get the best-in-class data encryption from the vendor.
Is there any provision for anti-malware or intrusion detection facility for the 3rd party scanning their machines?
Malware attacks and data manipulations are one of the biggest threats to the security of your valuable data. Therefore, always demand foolproof measures to avoid such virus attacks.
What is the policy on updates and patching?
Patching and updates leave the data exposed to threats unless there is protection guarding valuable data. Organization must enquire about such protections and understand whole policy the vendor follows while upgrading and patching.
Ensure that the policy is competent enough to provide necessary security to your valuable data.
How often does the vendor make and test backups, and how are they stored?
Your backups are as important as your live data. They contain as crucial information as your live data and therefore don’t hesitate to ask about the security of data backups. Ask the vendor about backup, and its protection.
What options are available for secure data deletion or destruction?
Discarded data convey important and sometimes secret information. They are as crucial as live data hence it is necessary to completely wipe-off the data when no more needed. Ask the vendor about secure data deletion to ensure that discarded data is treated with due care.
What types of event alerting and reporting methods will be provided?
Ask about the method for alerting in case of a data breach. Also, inquire whether there's a way to log events for forensic analysis later to trace any hackers.
Details of physical location of vendor’s data servers?
Although this has very less to do with security, but it is always a good practice to know where the data is stored.
Do you have a documented ‘responsible disclosure’ policy?
Does your vendor provide a signed copy of all the disclosure policies promised? The vendor is worth relying upon if the answer to above question is yes. Consider buying cloud ERP solution from the vendor and move forward with confidence.
Cloud security should be a top priority in your decision-making criteria. A vendor who gives importance to the security of your data is worth relying upon.
BatchMaster ERP is one such vendor who has delivered consistent results across the globe and has earned trust of more than 3000 clients worldwide.
If you have any query regarding cloud ERP or about the security policy of BatchMaster Cloud ERP, please feel free to contact [email protected].