Planning a successful event requires considering many details, and ensuring a reliable water supply is crucial. This short guide will help you navigate the process of selecting a qualified water supplier for your festival, concert, conference, or any other type of event.
Event water suppliers?are specialists in providing temporary water solutions for various events. Their services encompass:
- Supplying potable drinking water
- Installing and managing water stations
- Distributing water to attendees and staff
Key Considerations When Choosing a Water Supplier
- Water Quality:?Prioritise water safety by ensuring your supplier conducts pre-event tests on any on-site water source. These tests, performed by a UKAS-accredited laboratory, verify the water meets all quality standards. Schedule these tests well in advance, as results typically take 72 hours. The final pipe installation should also be tested.
- Water Quantity: Accurately estimate the amount of water needed for your event's duration and expected attendance. Reliable water suppliers offer various options to meet your specific requirements. Refer to BS8551:2015 for water usage guidelines.
- Delivery and Set-Up: Collaborate with your supplier to ensure water stations or distribution points are strategically placed throughout the venue. This may include taps, bottle refilling stations, and water dispensers.
- Permits and Regulations: Adhere to all local Environmental Health Officer recommendations and event guidelines regarding water distribution. In the UK, ensure all equipment is WRAS-approved, plumbers are EUSR-accredited, and your water supply provision meets BS8551:2015 and relevant UK water regulations (of which there are many which are relevant).
- Emergency Planning: Develop a contingency plan to address potential water supply disruptions or emergencies. Confirm the supplier's ability to respond promptly to unforeseen circumstances. Inquire about the availability of water tankers or bowsers for emergencies.
- Sustainability: Prioritise eco-friendly practices by choosing a supplier that offers options to reduce single-use plastic bottles, such as refillable water stations.
- Contract and Cost: Obtain a detailed contract outlining costs, payment terms, and any additional services like water testing or waste disposal.
- Insurance: Verify the supplier carries liability insurance to cover any incidents related to their water services.
- Customer Service: Select a supplier known for excellent customer service and responsiveness. You want a reliable partner who can address your needs promptly.
- Feedback and Evaluation: Following your event, gather feedback from attendees and organisers regarding the water services. Use this information to assess satisfaction and make improvements for future events.
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