Checklist for Using EU-Specific Display Screen Equipment (DSE) and Tools for Ergonomic Setup

Sofema Online (SOL)?www.sofemaonline.com?considers the optimum process to set up and configure a workspace including Display Screen Equipment

Introduction?- Creating an ergonomic setup is crucial for ensuring a healthy and productive work environment, especially for employees who use Display Screen Equipment (DSE) extensively.

The following information is designed to be a starting point for assessing and improving the ergonomic setup of DSE workstations. It reflects the principles outlined in EU directives and ergonomic standards. Regularly revisiting and updating the assessment based on changes in the workspace or user needs is important for maintaining a healthy working environment.

Here is a checklist based on EU guidelines and ergonomic principles designed to help employers and employees assess and improve their workstation setups:

Ergonomic Setup Checklist for DSE Workstations

>> Display Screen Equipment (Monitor, Laptop, Tablet)

>> The top of the screen is at or slightly below eye level.

>> The screen is approximately an arm's length away from the user.

>> Glare and reflections on the screen from windows and lights are minimized.

>> Fonts and icons are clear and comfortable to read from the working distance.

Chair

>> The chair height allows feet to rest flat on the floor or on a footrest.

>> The backrest supports the lower back’s natural curve.

>> The chair is adjustable (height, tilt, backrest).

>> Armrests (if used) allow the user's shoulders to remain relaxed and are adjustable.

Keyboard and Mouse

>> The keyboard is directly in front of the user when typing.

>> There is a comfortable distance allowing the user to rest arms on the desk while typing.

>> The mouse is within easy reach and on the same surface as the keyboard.

>> Wrist rests are provided to support comfortable typing and mousing positions.

Desk

>> The desk surface provides ample space for all necessary equipment and documents.

>> There is sufficient legroom under the desk, free from clutter.

>> The desk height is suitable for the user, with the keyboard and mouse at a comfortable height.

Lighting and Environment

>> The workspace is well-lit, with adjustable task lighting if necessary.

>> The workstation is positioned to avoid glare from windows.

>> The room temperature is comfortable, with adequate ventilation.

Work Habits

>> The user takes regular short breaks away from the DSE every hour.

>> The user practices eye exercises, such as looking into the distance, to reduce eye strain.

>> The user changes working positions regularly throughout the day.

Additional Equipment

>> Document holders are used to minimize awkward head and neck movements.

>> Footrests are provided for users who need them.

>> Anti-glare screen filters are used if glare cannot be avoided through positioning alone.

Training and Information

>> Users are trained on how to adjust their chairs and workstations for optimal ergonomics.

>> Information on safe work practices and the importance of breaks is readily available.

>> Users are encouraged to report discomfort or pain related to workstation setup.

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