?? ChatGPT as Writing Assistance
Yam Seng Or
I teach people how to program in English, and drive Generative AI adoption | Digital Skilling and Adoption Specialist @ AI Democratix | 20+ Yrs. in Tech & Business | #GenAi #ChatGPT #MicrosoftCopilot #TechAdoption
?? Welcome back. In previous articles, we have covered the theoretical aspects of ChatGPT and shared with you a prompt template to provide you with a headset in getting the most out of ChatGPT. If you need a quick recap, you can access them here .
Starting with this edition, we will be focusing on "Making It Real," exploring how to leverage the impressive capabilities of this AI-powered personal assistant for our routine day-to-day tasks and discover new frontiers made possible by AI. I'll also share my personal journey to make it more real ??. Let's begin by tackling a task that many of us spend a significant amount of time on each day: writing ??.
?? Writing is a critical skill in any profession, whether it's for emails, reports, articles, or even social media posts. Busy working professionals often have to juggle multiple writing tasks alongside their other responsibilities. Challenges such as overcoming writer’s block, maintaining consistent quality, tailoring tone and style to specific audiences, and efficiently communicating the intended message can make this even more daunting
Suitability: ChatGPT is well-suited for aiding in various writing tasks. Its strengths include the ability to generate coherent and contextually appropriate text, offer suggestions for different styles and tones, and assist with brainstorming.
Functionality: ChatGPT can help in generating drafts, editing text, overcoming writer's block, and more. It can be as specific or as broad as required, from helping to compose detailed reports to generating quick email responses.
Benefits: Using ChatGPT for writing can save time, help maintain a consistent tone and style, and even help enhance vocabulary and sentence structure.
Notes: When using ChatGPT for writing, be prepared to offer as much context as possible to get the most tailored response. Also keep in mind that while ChatGPT is a strong tool for generating content, it doesn't replace human oversight. It's essential to review and adjust the generated content to ensure it meets specific needs and quality standards.
Tips: Preparing a list of points or keywords in advance can help make the interaction with ChatGPT more efficient.
?? Prompt Template
Use the following template to help you get started:
Comprehensive: "I need help with writing a/an [Type of Article/Email/Blog Post]. The goal is [Objective], and the preferred tone/style is [Specify Tone/Style]. This is intended for a [Target Audience], and it's important to cover the following points: [Specific Points or Sub-topics]. Also, please include the keywords [Keywords]. The required length for this piece is [Word Count/Number of Paragraphs]."
Simplified: "I need help with writing a/an [Type of Article/Email/Blog Post]. The goal is [Objective], and the preferred tone/style should be [Specify Tone/Style]."
?? Examples:
?? Crafting a Professional Email
"I need help with writing an email. The goal is to discuss the quarterly budget review with the finance team, and the preferred tone/style is formal and respectful. This is intended for my colleagues in the finance department, and it's important to cover the following points: quarterly budget and upcoming meeting schedules. Also, please include the keywords 'budget', 'quarterly review', and 'meeting'. The required length for this piece is around three paragraphs."
?? Writing a Blog Post About Time Management
"I need help with writing a blog post. The goal is to educate the reader on effective time management strategies, and the preferred tone/style is informative yet casual. This is intended for working professionals, and it's important to cover the following points: importance of time management, practical tips, and case studies. Also, please include the keywords 'time management', 'productivity', and 'work-life balance'. The required length for this piece is around 800 words."
?? Composing an Article on Cybersecurity
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"I need help with writing an article. The goal is to raise awareness about cybersecurity risks in the workplace, and the preferred tone/style is serious and informative. This is intended for a general corporate audience, and it's important to cover the following points: common risks, preventive measures, and company policies. Also, please include the keywords 'cybersecurity', 'risks', and 'prevention'. The required length for this piece is around five paragraphs."
?? Quick Response to a Client Email
"I need help with writing an email. The goal is to confirm a meeting date with a client, and the preferred tone/style should be polite and professional."
??? Creating a Quick Update for Team Members
"I need help with writing an email. The goal is to inform my team about the status of our current project, and the preferred tone/style should be straightforward and concise."
?? Pro Tip
For a more custom-tailored experience, you can ask ChatGPT for multiple variations of a paragraph or section. This saves you time during the editing process and gives you options to choose from. If the output falls short of your expectations, don't hesitate to refine your prompt for greater specificity or provide additional context.
?? Following Through
Receiving the initial output is just the first step in a more iterative process. Scrutinize the generated text to ensure it aligns with your goals in terms of relevance, completeness, and style. Should you find room for improvement, consider asking for additional sections or clarifications. The relationship with ChatGPT is iterative—while the AI provides a strong foundation, your human oversight ensures the final output aligns with your goals and standards.
?? Balancing Efficiency and Detail
While ChatGPT can undoubtedly accelerate the initial drafting process, it's essential to factor in time for multiple iterations. Although the tool provides a strong foundation, fine-tuning the generated content to align with your specific objectives and quality standards may require a more extended time commitment than initially anticipated.
?? Make It Real
You've now seen the multitude of ways in which ChatGPT can assist with your writing tasks. Whether it's crafting emails, reports, or creative pieces, the technology is here to make your life easier. If you've found this article useful, don't stop here; use the templates provided and give it a try. Get started. Over time, customize the template to suit your personal style and incorporate this into your writing workflow. Leverage AI to help you write better, faster, and more cohesively—Make It Real!
?? My Own Journey
Before ChatGPT: For those who know me personally, you would know that I've always been passionate about sharing knowledge and insights, especially when it comes to the potential of tools like ChatGPT. However, my command of language was a significant barrier. Writing even a simple article like this would take an excruciating amount of time, which led me to hold back on my desire to start blogging.
With ChatGPT: The landscape has changed with tools like ChatGPT. Now, I can produce a fairly professional-looking article (like this one) every week, fulfilling my passion for sharing. All it takes is providing ChatGPT with key points and the message I would like to convey, and letting the tool do the heavy lifting. Of course, reviewing the generated content is still crucial to ensure alignment with my intent.
ChatGPT has also proven to be an invaluable asset in my email communications. Before, I would struggle with writer's block and finding the right words. Now, it's like having a co-pilot for my writing, making me more effective and productive.
Stay tuned for more articles where I'll share other personal experiences with ChatGPT across various use cases. I hope my journey helps inspire you. If someone who scored just a pass in English can do this, so can you! Feel free to also share your own experiences in the comments below.
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