Challenges for Businesses to Switch to OneDrive From Box
Arun Jyothi
Digital Marketing Manager | Driving Lean Growth Through Insights/AI-backed Inbound Marketing | Hyper scaling Inbound Lead Generation | SaaS?? | Product-based | AI??
Migrating data from one cloud storage platform to another can be quite challenging, and making the switch to OneDrive from Box is no different. With so much vital data to transfer, businesses must be prepared to face various challenges during the migration process.
Let us delve into some of the key challenges organizations may encounter when they move data from Box to OneDrive and how CloudFuze helps overcome them effortlessly.
OneDrive Limitations
Before switching to OneDrive from Box, companies must be aware of the limitations associated with migrating to Microsoft 365. Let’s take a closer look at some of the Microsoft 365 limitations.
So, it is important to consider these limitations before migrating your business data to OneDrive.
However, CloudFuze makes it easy to overcome these challenges for uncomplicated data migration.
CloudFuze X-Change is a leading data migration tool with built-in features to replace unsupported special characters with an underscore (_) or a hyphen (-). It can also trim lengthy file/folder name paths to allowed limits and ensures a smooth data transfer.
The Differences in File/Folder Permissions
File/Folder permissions must be retained and transferred accurately from source to destination clouds for exact replication and smooth data access for end-users (employees) and their teams. Organizations must understand that Box and OneDrive have a different sets of permissions. Box cloud has a long list of permissions, as given below:
The migration representatives (including the IT admin) of a company must be aware of these differences and ensure that the Box permissions are matched with the right ones in OneDrive to maintain the same level of data access.
CloudFuze is one of the few cloud data migration vendors that provide seamless data transfer from Box to OneDrive by migrating the permissions from the source to the destination cloud.
Check out the following table to understand how CloudFuze migrates and converts respective permissions in Box to OneDrive for Business.
You can also check out our Box to Microsoft 365 migration guide for an in-depth understanding of what to expect during the migration process.
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Box Notes Incompatibility
Box Notes is one of the offerings that are exclusive to Box cloud. Some of the use cases of Box Notes include taking meeting notes to use as a collaboration platform for brainstorming and working collectively on a project. So when employees of a company have created several Box Notes and look forward to migrating it to OneDrive, it becomes a challenge due to file format incompatibility.?
CloudFuze automatically converts Box Notes into. DOCX files and transfers them to OneDrive, overcoming the incompatibility of file format issues.
Reflecting Incremental Changes
When a company plans to switch to OneDrive from Box, the employees continue to use the files/folders in the source cloud, resulting in the building up of incremental changes over time. In order to reflect the latest changes in the destination cloud, they must consider performing a delta migration.
In this delta migration, only the latest changes since the last migration gets transferred from the source to the destination cloud.
CloudFuze helps address this challenge of migrating the incremental changes when you move data from Box to Onedrive by executing delta migration after the one-time data transfer gets completed.
API Throttling Risk
Among the several roadblocks in migrating data from Box to OneDrive, API throttling risk cannot be overlooked. Organizations must consider how to handle it to ensure a smooth data transfer.
Cloud platforms like OneDrive set a time-based API usage limit that controls the API calls or requests by third-party applications for a specific period. This is to maintain optimal cloud performance. But when the third-party application API calls exceed the set limit, it results in API throttling that puts the incoming requests on hold for a specific time window.
CloudFuze addresses this gap by complying with the latest API guidelines for the respective clouds, which avoids any issues in the first place. In case of an unexpected API throttling error, it retries sending the API requests after the waiting period.
Addressing Data Residency Requirements
As part of streamlining security processes for the migration project, businesses must adhere to their location-specific data residency regulations. For example, businesses in the UK and EU region must comply with GDPR to ensure their sensitive datasets do not leave the local region.??
Consequently, these businesses must carry out a secure migration in local servers. CloudFuze helps UK and EU businesses of all sizes and industries perform the entire migration in servers hosted within the UK and EU region for uncompromised GDPR compliance.?
Migrating to OneDrive can be a smart decision for businesses, but it's essential to be aware of the challenges that come with it. By understanding and overcoming these challenges, companies can ensure a successful migration and reap the benefits of improved data storage and sharing capabilities.
Feel free to contact our data migration team to know more details.