Case Study: Transforming Invoice Processing with PaperLess Software

Founded back in 1987, Associated Air Services (AAS) provides outstanding delivery and logistics solutions to over 350 businesses across London and beyond.

As a forward-thinking company, dedicated to operational efficiency and innovation, AAS sought to optimise its invoice processing and streamline accounts payable routines so, upon the recommendation of an existing company using PaperLess, the company began its journey toward becoming a truly paperless office.

“PaperLess makes life so easy in accounts payable; I never want to work without it!”

Kirsten Edwards, Financial Controller at AAS

Initial Stage – Software Choice

The need for an invoice processing automation solution arose from the company’s desire to streamline purchasing processes and achieve a paperless office. A recommendation from a satisfied PaperLess user highlighted the software’s potential to revolutionise their operations.

From the beginning a non-negotiable requirement for Associated Air Services was the compatibility with Sage, as the company relied on Sage for its accounting processes.

After witnessing the demonstration of PaperLess, the company was so impressed that they felt no need to explore other competitors.

Top invoice processing automation features in use at AAS

The company uses PaperLess to process over 300 supplier invoices monthly with remarkable ease. Key features such as Invoice Recognition, Invoice Approval to streamline accounts payable workflow and line by line invoice data capture have significantly improved their efficiency.

Which features are most valuable?

• Invoice Recognition: Automates data capture, reducing manual effort.
• Toggle On-Hold Option: Simplifies workflow management, ensuring smoother operations.

“PaperLess is such an asset to the company, giving easy access to all accounting documents across departments.”

Kirsten Edwards, Financial Controller at AAS

PaperLess was a choice that clearly paid off, with a seamless implementation process and constant upgrades that exceed the customer’s expectations. Furthermore, according to the team at AAS any questions are answered super fast further improving the customer’s satisfaction with the service provided.

?Results Achieved

For the company the implementation of PaperLess to automate invoice processing led to the significant optimisation of accounts payable processes which allowed the company to manage its workload with fewer staff members.

PaperLess enabled the company to process supplier invoices efficiently, ensuring timely payments and building stronger relationships with suppliers. This reliability encouraged suppliers to offer valuable prompt payment discounts.

Furthermore, PaperLess made it possible for the accounting staff to have successfully worked remotely for over ten years. The automation capabilities and streamlined workflows have significantly increased productivity, allowing for more focus on strategic tasks.

Conclusion

By implementing PaperLess for Sage, the company achieved a significant transformation in its invoice processing and accounts payable routines. The seamless integration with Sage, coupled with the software’s robust features, enabled the company to reduce costs, increase productivity, and build better supplier relationships.

Ready to experience the PaperLess difference?

Contact us today to learn how PaperLess can revolutionise your invoice processing and bring unparalleled efficiency to your business.