CAPM Practice Exam Question

A project manager is preparing for a project kickoff meeting with the project team and key stakeholders. To make the meeting effective and set a strong foundation for project success, which of the following should the project manager prioritize?

A) Focus primarily on discussing potential risks and mitigation plans for the project.

B) Use the meeting to provide a detailed technical walkthrough of all project tasks.

C) Review the project charter, establish roles and responsibilities, and align on objectives and expectations.

D) Keep the meeting brief by only introducing the team members and sharing high-level project milestones.

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Best Answer:

C. Review the project charter, establish roles and responsibilities, and align on objectives and expectations.

Explanation:

In a project kickoff meeting, it is essential to ensure all team members and stakeholders understand the project's purpose, objectives, and their specific roles. By reviewing the project charter, the project manager provides a high-level overview of the project's scope, objectives, and stakeholders, which sets the context for the project and helps everyone understand its intended outcomes. Establishing clear roles and responsibilities ensures that team members know their areas of accountability, while discussing objectives and expectations aligns the team and stakeholders, fostering a shared understanding and commitment.

The kickoff meeting is not intended to delve deeply into specific technical details or tasks but to establish a common understanding and build team cohesion. A well-organized kickoff meeting supports project success by clarifying expectations, setting the tone for open communication, and building a collaborative foundation.

Option A is incorrect because while discussing risks is an important part of project planning, the primary purpose of a kickoff meeting is to introduce the project, align the team, and set expectations. Detailed risk discussions typically occur later during risk management planning.

Option B is not ideal because a detailed technical walkthrough can overwhelm stakeholders and is better suited for technical or team meetings focused on task planning. The kickoff meeting should remain high-level to keep everyone engaged and on the same page regarding project goals.

Option D is ineffective because keeping the meeting too brief by only introducing team members and milestones misses key components of a successful kickoff, such as discussing objectives, roles, and the project charter. Without covering these elements, the team may lack clarity on the project’s purpose and structure.

Therefore, C. Review the project charter, establish roles and responsibilities, and align on objectives and expectations is the best answer. This approach ensures the kickoff meeting effectively prepares the team and stakeholders for a collaborative and aligned start to the project.