Business v. Politics

Sigh* Politics.?The word seldom has a positive connotation and for good reason.?Many is the governing body beat down, slowed down, or paralyzed altogether by politics and our industry is no exception; indeed, community associations are immediately and directly affected by their politics. Unlike employees of the federal government, Boards of Directors live with their constituents where feedback is immediate and visceral.?Conflicting and complicated interrelationships, indeed. Community managers, though peripherally aware of the community politics, are by demand, task-oriented. They want to move, and take action with lightening efficiency as their time to spend on the issues of any one community is finite - there are only so many hours in the day. Concrete spalling? Here's the protocol for repair. Tree removal? Here's a sample policy. Reserve study? Here are three bids.?The manager’s primary relationship is with the Board, and once their majority approval is achieved… Let's move on! There is more work to do! On the other hand, Boards are process-oriented and will move at a far slower pace in coming to a decision, especially when that decision entails a) spending money, b) changing a specific aesthetic, c) raising assessments or special assessing, or d) pursuing legal action. Unlike staff, the Board must necessarily calculate the political ramifications of their upcoming decisions and sees the need to build consensus, or a positive political base from which to operate. The larger the issue, the more time it will take to assuage those "internally conflicting and complicated interrelationships" 1 and the more the difference between business efficiency (management) and political process (the Board) becomes evident.

Why Boards care about building consensus: A positive political base is the best place from which to govern

Community happiness. No matter what, most Boards just want the community to be happy with the decisions they render. Happy communities mean fewer phone calls and emails.?Happy communities mean Board members may attend a cocktail party without fear of being eaten alive, or hit the links without an impromptu town hall meeting on the back nine led by the torch-and-pitchfork crowd. Happy communities mean more people want to volunteer for future positions because they like being a part of something positive.??

Cover. No doubt one of the main reasons for building consensus is to give the Board, or specific members, political cover within the community.?This doesn’t apply only to controversial decisions; even seemingly simple decisions need Board and owner buy-in one way or another. The more folks in the process, the more positive voices are out there and the more cover a Board will receive. If things go well, all glory is shared. If things go south, well, there are plenty of shoulders on which to carry the burden.

Help. The decision and its process will create an inordinate amount of work for the Board or individual Board members, and they will need help from additional volunteers to manage it. The double bang for the buck: Those included in the process find themselves explaining it to others in the community, building consensus by simply sharing information.

Board consensus

When the decisions faced by a Board go beyond approving the financials or having a piece of sidewalk repaired, the mantle of responsibility becomes heavier and even the best of Board members can feel like bolting the process and letting the issue slide.?In these cases it's no surprise consensus among the Board becomes more difficult, yet, it is crucial that every effort be made to achieve it. Without consensus, gaining community buy-in gets even harder as the "dissenting" members of the Board make their dissent known throughout the association, creating uncertainty in the community and a lack of confidence in the elected leadership. This dynamic can have a long lasting detrimental effect on everyone. A manager can do little here but provide information when asked, and above all stay neutral, helpful and dis-invested in any specific issue.

Building community consensus

Boards attempt and at times succeed in building consensus in a variety of ways within the community at large, and each one takes a tremendous amount of time and much effort on their, and typically the managers, part.

Town Halls. This type forum for politicking is an effective way to disseminate information, allow owners to ask questions of experts, or the Board or simply let residents vent. Each time a town hall is held the Board wins over a few more converts to their cause.?A town hall creates transparency, and with transparency comes credibility and confidence in leadership: All positive aspects of this type of politicking.

Surveys. Surveys are a great tool and no, the Board doesn’t have to follow the populist results. They must, however, communicate those results to the residents and also communicate on which course of action the Board is considering.

Ad Hoc Committees. When it comes to controversial issues nothing beats appointing an Ad Hoc committee to study the issue and make recommendation.?This process makes more people privy to much, if not all, of the project information that the Board has. From there, the committee will likely see the light and then make recommendation in the affirmative. Not only is that a public show of support for the Board from "outside," i.e., a group of owners,?but having those owners wandering among the community spreading correct information and educating others on behalf of the Board is politically priceless.

Is consensus building inefficient? YES and NO

Building consensus among warring political factions takes a lot of time, something of which the manager is always short.?More often than not, an experienced manager could tell the Board what should be done with the same eventual results and a lot less time and effort on behalf of all; however, that approach does not take into account the political reality of community associations. Building consensus can make any community more harmonious place to live and an easier place to govern and manage.

The manager’s job

The role of management is and remains, as always, that of the impartial consultant, doling out information as requested and supporting the Board in its effort to build consensus and waiting (patiently) for the process to unfold itself and for the dissenter(s) to come ever closer to agreement.?

This inherent push and pull between management and the Board is the manager’s daily life, because staff is charged with the operation of the community (tasks) and the Board, like it or not, always tries to build consensus among each other and within the community at large (process).?A manager is business. The Board is politics. And “never the twain shall meet”2?that is, until the very end. Yes, it can be frustrating for management, but railing against it is a useless expense of energy.

Most community associations manage themselves inefficiently, at least from the manager’s point of view.?Managers want to get things done; Boards have to rub stones together. Managers need direction, Boards light incense. The cause of frustration: Management is business-efficient, Boards are politically-expedient.?One moves far more quickly than the other.?Understanding the significance of this process is paramount to any manager’s long-term success.

Footnotes:

1) https://thefreedictionary.com/politics

2) Rudyard Kipling

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