Business Strategy to Transfer Google Drive to OneDrive Successfully

?Every business planning to transfer Google Drive to OneDrive must have a proper strategy to ensure the entire migration journey becomes a smooth sailing experience. However, preparing an informed strategy comes as a challenge, especially for IT teams that are working on the company's migration project for the first time. ?

This post seeks to help IT teams, business leaders, and decision-makers strategize their company’s upcoming Google Drive to OneDrive migration in a way that helps improve business outcomes post-migration.?

1. Segregate Users To Migrate and Skip?

Your company may not need to move the entire users and data from Google Drive to OneDrive for Business . A percentage of the user accounts may not be needed for various reasons, such as: ?

• Inactive user accounts?
• User accounts of ex-employees?
• Dummy user accounts?
• User accounts created for specific projects that are no longer needed?

Therefore, it is crucial to analyze the user accounts and segregate them during the pre-migration analysis phase. Skipping user accounts and data that are not needed helps lower the migration cost and shorten the migration?time. ?

2. Plan a Proper Migration Timeline?

One of the core aspects that make up a proper migration strategy is a well-planned timeline. The timeline helps structure the overall migration roadmap and sets the right expectations. Planning a proper migration timeline is also crucial for measuring the success of the overall migration project. ?

When planning a timeline, the IT team of any company must factor in all the crucial aspects of the migration, including pre-migration analysis, migration batch segregation, migration time for every batch, and delta migration. ?

3. Prepare the Destination Cloud?

It is only through ensuring proper preparation of the destination cloud (OneDrive for Business) that it becomes possible for companies to migrate data from Google Drive successfully. And one of the crucial tasks to perform is to pre-provision Microsoft 365 user accounts after creating them. ??

Ensure that your IT team creates the exact user accounts in Microsoft 365 as?Google Drive accounts to simplify the user account mapping process. Also, create all the required SharePoint Online Sites if your company plans to migrate from Google Drive to SharePoint Online . ?

4. Transfer All the Critical Features?

To ensure replication of the Google Drive environment in OneDrive, it is important to transfer all the critical features , such as sharing permissions, timestamps, file versions, embedded links, external shares, and shared links. ?

Migrating these features is integral to retaining how users and their teams collaborate regularly. CloudFuze migrates all these features to offer a standard and managed business data migration service. You can request a demo, trial, or POC to test the service.

5. Ensure Proper Conversion of All Google Files? ?

When migrating Google files from Google Drive to OneDrive and SharePoint, your company must ensure proper conversion of all the Google files , including Google Docs, Google Sheets, and Google Slides. Since Microsoft does not support these Google files, converting them into proper formats that OneDrive for Business supports is essential.

6. Check the Reports To Validate Migrated Batches? ? ?

A great way to validate every migration batch after completion and measure the migration success is to check the data migration reports . All the strategic people involved in the migration project must check the migration reports regularly. ?

Some of the crucial factors to check in a data migration report include:?

• Migration completion status ?
• The number of users who migrated?
• The size of the data migrated?
• The time is taken for the migration?
• The status of file/folder conflicts during the migration?
• The migration of sharing permissions and other features?
• Next migrations batches in queue ?

7. Transfer All the Incremental Changes?

Companies that have the requirement to migrate a lot of users and data from Google Drive to OneDrive must prioritize delta migration . Since migrating users and data in high volume takes a significant amount of time (e.g., a couple of months), the users will continue working in Google Drive and make incremental changes to the files and folders. ?

As such, it becomes imperative to transfer all the incremental changes to ensure that the data migrated to OneDrive is up to date. Depending on the volume of users and data to be migrated, you can work with a migration partner like CloudFuze to perform multiple delta migrations. ?