Boost Student Security & Safety with Advanced Auditing for Google Workspace for Education
How do I audit my school’s Google Workspace environment with maximum efficiency and minimum effort? A school admin like yourself might ask.
Let us show you a comprehensive tool for auditing your school domain: “10-Step Guide to Audit and Secure Your Google Workspace for Education from A-Z”.
An effective audit of your school domain requires a multi-faceted approach. Carefully following the steps below will help you make your Google Workspace for Education environment as secure and well-controlled as possible.?
10 Steps to Auditing for Google Workspace for Education
1. Access Management Audit
The first step of our audit process is checking if each account has precisely this range of access they need to perform their roles as students or teachers, for example.
2. Administrator Role Audit
You need to ensure that only a few trusted individuals have administrative access.
3. Student Well-being Audit
It includes reviewing online content filtering rules and suspicious activity monitoring. Consider solutions to manage student activity in the class and to support their mental health.
4. Security Audit
The cornerstone of online security at the school is password policies. Their components are 2-factor authentication enabled for all users and strong password requirements.
5. Application Audit
Check third-party apps connected to your Google Workspace. Revoke any that are unnecessary or not compliant with your security standards.
6. Drive and Shared Drives Audit
This step is extensive and crucial to protecting sensitive student data. Check the sharing settings for each current user carefully and audit file ownerships on Drive.
7. Email Compliance and Cybersecurity Audit
Review email routing and delivery settings to ensure compliance with data protection laws.? We also recommend auditing any email forwarding rules to scan for sensitive information.
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8. Compliance Audit
Examine your school’s compliance with the most important regulations for educational institutions that apply to your case: FERPA, COPPA, GDPR, and CIPA.
9. Training and Policy Audit
Raising security awareness and training all users is vital to maintaining your domain environment safe and secure. Your school’s data processing policies must be up-to-date.
10. Use Native Google Workspace Audit
The reports and audit logs provided by Google Workspace are a great way to gain general insights into various aspects of a school’s digital environment.
We also prepared long and short checklists so no key tasks will overlooked in your Google Workspace for Education audit process.
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