Best Ways to Batch Convert MSG to PDF with Attachments

Summary: This article outlines three efficient methods to batch convert MSG to PDF with attachments. Both MSG and PDF formats are widely used, as users sometimes need to convert MSG to PDF for better management and accessibility of email messages. The BitRecover MSG to PDF Converter Tool is recommended for its ease in converting single or multiple MSG files to PDF. Before delving into the conversion methods, a comparison between MSG and PDF formats is presented, detailing their functionalities and usage.

The primary individuals who requires MSG to PDF conversion are digital evidence examiners, lawyers, attorneys, and law enforcement agencies, particularly for legal and court purposes. They seek non-editable PDFs with attachments integrated into the same file. Additionally, the platform-independent nature of PDFs and their ease of viewing, make them a preferred format for these professionals.

Understanding MSG and PDF Formats

MSG, primarily used by Microsoft Outlook and Exchange, contains ASCII text for headers, message bodies, hyperlinks, and attachments, often exported for archiving and malware scanning.

PDF (Portable Document Format), created by Adobe, aims for universal accessibility across hardware and OS, ensuring a consistent layout regardless of viewing device, storing links, buttons, form fields, audio, video, and logic.

Distinguishing MSG and PDF Files

• MSG files are Outlook-specific and limited to Windows, containing one item with all its properties.
• PDF files; being platform-independent, are popular for sharing due to their small size, easy creation, and compatibility across devices.

Reasons to Convert MSG to PDF

• Reducing email client size by deleting MSG files from the server.
• Backing up important MSG files.
• Ensuring accessibility across different apps or platforms.
• Usage in forensic or legal scenarios as evidence or documents.

Three Simple Techniques for Converting MSG Files to PDF Format

Transforming email formats from one to another can be a daunting task for any user. Nonetheless, here, you'll find comprehensive solutions that make converting MSG to PDF format a straightforward process.

Method 1: Convert MSG to PDF Using Outlook & Word

This segment outlines the most effective approach for transforming Outlook message files into PDFs. Follow these steps for the MSG to PDF conversion process:

1. To begin, choose an MSG file and either open it in Microsoft Outlook or select any email within Outlook.
2. Next, access the File menu in MS Outlook.
3. Then, opt for the Save As option.
4. Save the file at your preferred location in .html format.
5. Locate the saved file, right-click the .html formatted file, and Open With MS Word.
6. Within MS Word's File menu, choose the Save As option.
7. Select the .pdf format to convert the file into a PDF format.
8. Finally, your Outlook messages will be preserved as PDF files.

Method 2: Convert MSG Files to PDF Using the Print Option

The Print feature within MS Outlook enables users to save email messages as PDF files. Follow these steps accurately:

1. Navigate to the location of the MSG file and right-click on it.
2. Select the "Open with" option and choose Outlook.
3. Your file will open within the Outlook application.
4. Proceed to the File menu and select the Print option.
5. Access the Print Options.
6. Choose "Microsoft Print to PDF" and click Print.
7. Set the location and file name, then click Save.
8. Your Outlook messages will now be converted into PDF files.

Limitations of Manual Methods

Although this manual process works well for few files, it falls short when attempting to batch convert MSG to PDF. It's time-consuming and inefficient for bulk conversions, lacking the capability to convert attachments, formats, and metadata. But don't fret—a solution exists.

Method 3: Batch Convert MSG to PDF with Attachments Using Professional Software

Given the limitations of manual approaches, an automated solution becomes essential. The MSG to PDF Converter Tool is an exemplary choice, facilitating bulk conversion of MSG files to PDF, complete with attachments. This tool stands out among others, adept at converting or importing MSG files into various formats and email clients. Equipped with advanced algorithms, it ensures swift conversion to PDF without compromising data integrity. Exploring the free demo version is recommended to grasp the conversion process intricacies.

Major Features of MSG to PDF Converter

• Transforms MSG to PDF while maintaining embedded message files
• Convert all Outlook MSG files to PDF with attachments
• Convert emails, tasks, & notes from .msg to .pdf
• Offers multiple file naming options for organized data
• Allows excluding necessary meta header information during conversion
• Provides options to generate non-searchable black and white PDFs with the black and white mode.

Simplified Steps for Converting MSG to PDF Files:

1. Download, install, and launch the MSG to PDF Converter Tool.
2. Use "Browse" to select the MSG files from your PC.
3. Review MSG file details and proceed by clicking "Next."
4. Choose PDF as the saving format from the dropdown menu.
5. Customize settings based on your requirements.
6. Initiate the MSG to PDF conversion by clicking "Convert."
7. Optionally, save the process report if needed.

Quick Procedure to Batch Convert MSG to PDF with Attachments

Conclusion

The paragraph emphasizes the limitations of manual techniques and advocates for professional solutions like the MSG to PDF Converter Tool for efficiently batch converting MSG to PDF with attachments, particularly for handling attachments.

Frequently Asked Questions

Q: What's the recommended software for converting MSG to PDF along with attachments?

A: BitRecover MSG File Converter stands out as the most reliable utility for converting MSG files to PDF format while preserving all attachments. It's user-friendly and compatible with various Windows versions, including Windows 11, 10, 8.1, 8, 7, Vista, and XP.

Q: How can I batch convert MSG to PDF at no cost?

A: Batch converting MSG to PDF for free is simple with these steps:

1. Launch the MSG to PDF Converter Software.
2. Browse through your PC's MSG files and proceed by clicking "Next."
3. Select the folders you wish to convert and click "Next."
4. Choose PDF as the saving format from the list.
5. Configure the software features and set the output path accordingly.
6. Click "Convert" to transform MSG files to PDF in bulk, free of charge.

Q: Can I change an MSG file to a PDF without using Outlook?

A: Utilizing the BitRecover MSG Converter Tool, you can effortlessly convert MSG files to PDF format without requiring MS Outlook installation. This software operates independently and doesn't necessitate any additional applications. Easily browse single or multiple MSG files and efficiently convert them into PDF format hassle-free.