Best Office 365 Backup Solutions to Export Mailboxes into PST

Taking regular backup of your Office 365 mailboxes is very essential as well as beneficial to secure your data from any accidental deletion. Here in this article, we are going through all possible free and paid solutions for exporting Office 365 Mailboxes to Outlook PST format. Before moving towards backup methods we will understand What Microsoft 365 is and why Backups are essential.

Why Microsoft 365 is so Popular?

Microsoft Office 365 is a cloud-based email application. Office 365 going popular day by day just because Microsoft provides many advanced features like Office applications, Enterprises, and team collaboration, Videos & Presentations, Tasks & Project Management, Business Application Platform, Applications for small businesses, OneDrive file storage, Skype for business, SharePoint, Cloud Platform, Mobile Friendly, etc. You can access Office 365 on MAC, Windows, PCs, phones, tablets, etc. That’s the reason many organizations are migrating from other email clients to Office 365 Cloud platform.

Why Need to Backup Office 365 Cloud Mailboxes?

Nowadays most people and organizations prefer Office 365 just because it provides many advanced features and security. It works on cloud platforms so it has many kinds of risks Microsoft provide 50 GB of space to store data after that it deletes or removes the oldest emails, to save all emails user need to create a backup of the Office 365 mailbox.

1. To Secure your important data against accidental deletion.
2. Keeps the mailbox data secure from any internal and external threats.
3. You can't recover deleted data after the retention period.
4. To keep a copy of your Office 365 mailbox data on your local drive,
5. Keep backup of those employee data who left the organization.

Best Methods to Backup Office 365 Mailboxes to PST

Here I am going to explain, all the possible ways to Export Office 365 Mailbox into PST format, follow all given instructions, and choose the best o365 backup solution to Export cloud mailbox into PST.

Method 1: Backup Office 365 Mailboxes using Microsoft Outlook

If you are trying to export your Office 365 mailbox with the help of Outlook, then you need to configure your Office 365 Account into Outlook-like 2016, 2013, 2010, 2007, and 2003, etc versions.

Once you connect your O365 account to Outlook you can easily export the Exchange mailbox to PST format. Follow these all given instructions to store Office 365 Mailboxes data into Outlook PST format.

Step 1:?Open your Outlook account and click to?File?option.

Step 2:?Few options will appear on the screen then go to?Open & Export >> Import/Export.

Step3:?Now a popup will appear, just select?Export to a File?and?Next.

Step 4:?After that, choose the?Personal Data File (.pst)>> Next.

Step 5:?Then you will see again a new window will open so just check on?the Includes Subfolders?box and hit on?Next.

Step 6:?Here you need to browse the location where you want to store the backup file and click?Finish.

Step 7:?After clicking finish you can put the password if you want otherwise hit on?Ok.

Note:?If the Exchange Server is corrupt or offline this method will not work. At this time you need to use a tool to export the Office 365 mailbox.

Method 2: Export Exchange Online Mailboxes to PST using eDiscovery

You can also use the eDiscovery method by login in with the Office 365 Admin account. This is another way provided by Microsoft to export Office 365 mailboxes into PST format manually. Use this step-by-step process to create an O365 Cloud Mailbox backup into PST format.

Step 1:?Firstly, you need to log in to your Office 365 Admin Account and select?Security & Compliance?by clicking?Admin Center. Then?Permission>> eDiscovery Manager?and go to eDiscovery Administrator’s?Edit?option.

Step 2:?After that click?Choose eDiscovery Administrator>> Add>> select the member>> Add >> Done >> Save>> close.

Step 3:?Now you need to go back into Security & Compliance window >>?Search & Investigation >> eDiscovery?and click on?Create a Case?then the?Case Name?and?Save?it.

Step 4:?After creating the case just open it. Once the case will open then?Search>> Modify?and check the?Exchange Email?option and?Save >> Save & Run?it.

Step 5:?Once you are done you need to?Type the job name?and?Description?in a new window and?Save, here you can see all mailboxes on the screen, now click?More >>?select?the Export results?option.

Step 6:?The Export result window will open then?choose the options >> Export

Note:?Don’t check on?Enable de-duplication for Exchange content.

Step 7:?After that click?Export?and open the created backup file. Here you need to hit on?Copy to clipboard >> Download results. And install the downloaded eDiscovery Export Tool.

Step 8:?Lunch the eDiscovery Export Tool and paste the copy clipboard path, give the location by clicking on Browse, when it’s done hit on start.

That’s it. After completing the process your Office 365 backup is successfully stored on your PC.

Method 3: Using MailsDaddy Office 365 Backup Tool

Here I am going to explain one more method which is a third-party tool, The?MailsDaddy Office 365 Backup Tool?is the best application to store Exchange Online mailbox data into PST format and it is very easy to use. With this software, you can export all Office 365 mailboxes into PST or other formats like MBOX, MSG, EML, etc.

Download & Install https://www.mailsdaddy.com/office-365-backup/

Step-1: Launch the Application > login with your Office 365 Mailbox (User/Admin). With User Login, you will be able to back up a single mailbox at a time since with the Admin login, you can export multiple O365 mailboxes to PST.

Step-2: Select the required folders?you want to backup. Choose a required?Export option,?date filter?(if required), and?destination path?where you want to save downloaded data. Finally, click on the?Export?button.

Conclusion:?In this article, I explain all possible methods to Export Exchange Online Mailbox to PST format, and here I also discuss the third-party tools using which you can easily create a Backup of the o365 Cloud mailbox. Now you can use the Best Office 365 Backup solution to Export Mailboxes into PST format.

But in the manual methods, you can see that both processors are not easy for the non-technical person and are time-consuming. So I recommend you use a suitable third-party tool. If you still have any doubt just leave a message in the comment box. We would be happy to help you.