9 Best CRM With Gmail Integration for 2025

Effective customer relationship management relies on seamless communication and streamlined workflows.

With Gmail integration, CRM platforms centralize email management, improve client interactions, and foster team collaboration.

This article explores the best CRMs with Gmail integration to boost productivity and align with your business needs.

9 Best CRM With Gmail Integration [Free & Paid]

1. GoHighLevel: Overall Best CRM for Gmail

GoHighLevel is an all-in-one platform with seamless Gmail integration for businesses of all sizes. It stands out as the best CRM for Gmail users.

The platform simplifies email management, integrates workflows, and automates repetitive tasks, making it ideal for marketers and service-based industries.

Its intuitive design allows users to centralize Gmail interactions and connect them to broader CRM operations, such as pipeline tracking and lead nurturing.

Key Features:

• Gmail Syncing: Automatically link Gmail conversations to contacts for real-time tracking.
• Email Automation: Create auto-replies, schedule emails, and manage campaigns directly.
• Pipeline Integration: Align email interactions with sales pipeline updates for better forecasting.
• Two-Way Syncing: Contacts, calendars, and email threads from Gmail are synchronized with GoHighLevel, ensuring real-time updates across both platforms.
• Customizable Dashboards: Track email performance with tailored metrics and reporting.
• Team Collaboration: Share Gmail inboxes for synchronized team efforts.
• Mobile App: Manage Gmail interactions on-the-go through GoHighLevel's mobile app.
• Workflow Automation: Automate tasks triggered by Gmail activities, like email opens or replies.

Pros:

• Comprehensive automation capabilities.
• Supports robust email marketing campaigns.
• Easy integration with Google Calendar.
• Highly scalable for growing teams.
• Exceptional customer support and tutorials.

Cons:

• Slight learning curve for beginners.
• Limited native Gmail customization without third-party apps.

Pricing:

Starts at $97/month for the Basic Plan, with Pro plans offering enhanced features at $297/month.

Get Started With GoHighLevel CRM For Free

2. Monday CRM: Best for Visual Organization and Workflow Customization

Monday CRM integrates with Gmail to streamline communication while maintaining a visually engaging interface.

Ideal for businesses focused on collaboration, it converts Gmail interactions into actionable tasks and links them to larger project timelines.

Key Features:

• Gmail Activity Linking: Automatically sync emails to project boards.
• Automation Workflows: Trigger tasks based on Gmail actions, such as receiving emails.
• Customizable Boards: Visualize email-related tasks in Kanban-style layouts.
• Integrated Scheduling: Sync Gmail emails with Monday’s scheduling tools for better time management.
• Shared Inboxes: Collaborate on Gmail threads as a team.
• Mobile App Support: Access Gmail-linked CRM features anywhere.
• Advanced Reporting: Track email interactions and their impact on project timelines.

Pros:

• User-friendly visual interface.
• Excellent for team collaboration.
• Strong workflow automation tools.
• Multi-device accessibility.
• Affordable entry pricing.

Cons:

• Limited advanced email marketing capabilities.
• Reporting tools require customization for optimal use.

Pricing:

Starts at $10/month per user for the Basic Plan. Pro plans with advanced integrations are $16/month per user.

Get Started With Monday CRM For Free

3. GetResponse: Best for Email Marketing and Gmail Integration

GetResponse combines email marketing and CRM functionalities with seamless Gmail integration, making it ideal for businesses seeking a centralized communication platform.

Its focus on automation and analytics helps businesses manage campaigns efficiently and improve customer engagement.

Key Features:

• Gmail Contact Sync: Import Gmail contacts into GetResponse for easy campaign targeting.
• Email Marketing Automation: Create automated workflows triggered by Gmail interactions.
• Campaign Analytics: Track Gmail-driven email performance metrics.
• Customizable Templates: Design professional emails to engage Gmail contacts.
• Integrated Calendar: Sync Gmail events and appointments.
• Team Collaboration: Share Gmail-driven campaigns with team members.
• Mobile-Friendly Platform: Manage Gmail-linked campaigns through the mobile app.

Pros:

• Excellent email marketing tools.
• Seamless Gmail contact syncing.
• User-friendly interface.
• Scalable for businesses of all sizes.
• Competitive pricing for startups.

Cons:

• Limited CRM depth compared to others.
• Advanced features require premium plans.

Pricing:

• Starts at $15/month for the Email Marketing Plan.
• Advanced Marketing Automation plans start at $49/month.

Get Started With GetResponse For Free

4. Keap: Best for Small Business Email Marketing

Keap offers robust Gmail integration, simplifying small business contact management and email marketing.

Keap ensures that all customer interactions are centralized and actionable by connecting Gmail to its CRM tools.

Key Features:

• Automatic Email Logging: Sync Gmail emails with CRM records effortlessly.
• Personalized Email Campaigns: Create and send campaigns directly from Gmail.
• Lead Scoring: Assess the quality of email leads based on engagement.
• Email Templates: Use pre-designed templates to streamline communication.
• Task Automation: Trigger tasks like follow-ups when emails are sent or received.
• Calendar Syncing: Integrate Gmail events with Keap’s scheduling tools.
• Mobile-Friendly Interface: Manage Gmail campaigns through Keap’s mobile app.

Pros:

• Designed for small business scalability.
• Integrated email marketing tools.
• Intuitive interface.
• Excellent automation workflows.
• Strong customer support.

Cons:

• Higher pricing for advanced plans.
• Limited enterprise-level features.

Pricing:

Starts at $149/month for the Pro Plan. Advanced automation plans cost $199/month.

Get Started With Keap CRM For Free

5. HubSpot: Best Free CRM with Gmail Integration

HubSpot provides seamless Gmail integration with an impressive free plan, making it a top choice for startups and small businesses.

It combines powerful email tracking tools with CRM functionality for enhanced productivity.

Key Features:

• Email Tracking and Notifications: Get real-time insights on email opens and clicks.
• Shared Email Templates: Collaborate on Gmail templates for consistent communication.
• Integrated Calendar Sync: Schedule Gmail events directly within HubSpot.
• Email Analytics: Track the performance of Gmail campaigns with built-in reports.
• Meeting Links: Embed links in Gmail emails to simplify appointment scheduling.
• Contact Management: Automatically add Gmail interactions to customer profiles.
• Mobile Accessibility: Manage Gmail-linked CRM activities via the HubSpot app.

Pros:

• Generous free plan.
• Easy-to-use interface.
• Advanced email tracking tools.
• Strong customer relationship insights.
• Excellent for small businesses.

Cons:

• Limited scalability for larger teams without paid plans.
• Advanced features are locked behind higher-tier plans.

Pricing:

Free plan available; paid plans start at $50/month.

Get Started With HubSpot CRM For Free

6. Copper CRM: Best for Seamless Gmail Integration for Sales Teams

Copper CRM is a powerful choice for businesses heavily reliant on Gmail and Google Workspace.

Designed with a sales-focused approach, it integrates directly into Gmail’s interface, making email management and lead tracking effortless.

With its clean, intuitive design, Copper enables real-time collaboration, task automation, and a deeper understanding of sales pipelines through Gmail.

This CRM empowers teams to manage customer interactions without switching tabs, ensuring a seamless and productive workflow.

Key Features:

• Native Gmail Integration: Works entirely within Gmail, enabling users to manage CRM tasks alongside email interactions.
• Contact Management: Automatically adds Gmail interactions to customer records for comprehensive tracking.
• Sales Pipeline Management: Organize leads, deals, and opportunities within Gmail for better visibility.
• Real-Time Activity Tracking: Monitor email opens and responses directly within the CRM.
• Custom Reporting: Generate detailed reports on Gmail-driven interactions for actionable insights.
• Task and Calendar Syncing: Link Gmail tasks and events seamlessly to ensure timely follow-ups.
• Mobile App Access: Manage Gmail-integrated CRM activities on-the-go with Copper’s mobile app.

Pros:

• Fully embedded in Gmail for a native feel.
• Excellent for sales-focused teams.
• Automated contact creation saves time.
• Simple and clean interface.
• Integrates well with Google Workspace apps.

Cons:

• Limited advanced marketing tools.
• Pricing may be high for small businesses.

Pricing:

Starts at $29/month per user for the Basic Plan. Advanced plans begin at $69/month per user.

7. Zoho CRM: Best for Customization and Multichannel Communication

Zoho CRM offers robust Gmail integration, making it an excellent choice for businesses looking for customization and scalability.

With Zoho, Gmail is transformed into a hub for customer interactions, enabling users to link emails with sales activities, automate responses, and streamline communication.

The platform also supports multichannel communication, ensuring businesses can stay connected with clients across various platforms.

Key Features:

• Gmail Add-On: Manage CRM-related tasks directly within Gmail.
• Custom Workflows: Automate tasks triggered by Gmail activities, such as follow-ups.
• Multichannel Communication: Integrate Gmail with other channels like live chat, social media, and telephony.
• Lead and Deal Tracking: Connect Gmail interactions to leads and deals for improved management.
• Advanced Analytics: Monitor Gmail email performance with detailed metrics.
• Mobile App Compatibility: Access Gmail-integrated CRM functions on-the-go.
• Team Collaboration: Share Gmail interactions across teams for synchronized efforts.

Pros:

• Highly customizable workflows.
• Supports multiple communication channels.
• Scalable for growing businesses.
• Affordable entry pricing.
• Strong reporting and analytics tools.

Cons:

• Slightly complex for beginners.
• Some advanced features require premium plans.

Pricing:

Free plan available for up to 3 users. Paid plans start at $14/month per user for the Standard Plan.

8. Pipedrive: Best for Visual Sales Pipelines and Gmail Sync

Pipedrive is a sales-focused CRM that integrates seamlessly with Gmail to simplify email communication and deal management.

Its intuitive pipeline-centric design makes it easy for sales teams to track and close deals, while Gmail integration enhances productivity by centralizing communication.

Key Features:

• Gmail Syncing: Automatically log emails and link them to deals in the CRM.
• Visual Sales Pipelines: Organize deals into stages and monitor progress with ease.
• Email Tracking: Get real-time notifications on email opens and clicks.
• Customizable Workflows: Automate tasks triggered by Gmail interactions.
• Activity Scheduling: Sync Gmail calendar events with Pipedrive’s CRM tools.
• Team Collaboration: Share Gmail-driven tasks and updates with team members.
• Mobile Accessibility: Manage Gmail interactions and sales pipelines from anywhere.

Pros:

• Easy-to-use interface.
• Visual pipelines improve deal tracking.
• Strong focus on sales automation.
• Affordable for small teams.
• Excellent mobile app support.

Cons:

• Limited advanced marketing tools.
• Reporting capabilities could be more comprehensive.

Pricing:

Starts at $14.90/month per user for the Essential Plan. Advanced plans cost $24.90/month per user.

9. Salesforce: Best for Enterprise-Grade Gmail Integration

Salesforce is a top-tier CRM designed to cater to businesses of all sizes, especially enterprises.

It offers deep integration with Gmail, ensuring teams can manage communications and sales activities directly within their email interface.

Salesforce’s advanced AI capabilities, customizable modules, and extensive third-party app ecosystem make it a powerful choice for businesses looking to enhance productivity and collaboration.

Key Features:

• Salesforce Inbox: Seamlessly integrates Gmail with Salesforce, enabling email tracking, automated logging, and actionable insights directly within the inbox.
• AI-Powered Insights: Leverage Einstein AI for predictive analytics based on Gmail interactions.
• Email Templates: Customize Gmail email templates to streamline communications.
• Mobile App Compatibility: Access Gmail-linked CRM functionalities through the Salesforce mobile app.
• Calendar Sync: Ensure Gmail events are synced with Salesforce, aiding in efficient scheduling.
• Task Automation: Create workflows that trigger tasks based on Gmail activities.
• Extensive App Ecosystem: Integrate Gmail with a wide array of Salesforce-compatible tools for added functionality.

Pros:

• Powerful AI-driven insights.
• Highly customizable for specific business needs.
• Comprehensive Gmail integration features.
• Scalable for enterprises and small businesses alike.
• Excellent reporting and analytics tools.

Cons:

• Steep learning curve for new users.
• Expensive compared to other options.

Pricing:

Starts at $25/month per user for the Essentials Plan. Advanced features are available in higher-tier plans, starting at $75/month per user.

Conclusion

Integrating Gmail with a CRM can significantly improve workflow, streamline communication, and enhance productivity.

Among the options, GoHighLevel stands out as the best for its exceptional automation, user-friendly interface, and scalable features.

However, the ideal choice depends on your specific business requirements, budget, and team size.