The Best Apps for Travel Agents

As a travel agent, you have a lot of things you need to keep track of every day to stay on top of the needs of your clients, from remembering their likes and dislikes so you can plan a stellar trip, to being able to lend a helping hand to ensure their trips run smoothly. On top of that, you also need to develop and maintain relationships with various vendors and suppliers and work on finding new clients to grow your business.?

While doing all this work, many travel agents are on the go, whether traveling for work or fun. That means you need apps that can help you stay organized and productive. We have compiled a list of some of the best apps for travel agents in this article. Are you using any of them yet??

Communication Apps?

Remaining in communication with clients is a key element of your work as a travel agent. Whether you are reaching out to clients about travel specials, confirming trip details, or making sure you are available in case something goes awry during their trips, you need to be able to easily connect with them at all times. Apps that allow for effective communication across the globe are essential to the work you do.?

WhatsApp?

WhatsApp is a great app for staying in touch with clients and colleagues?while you're on the go. It allows you to send and receive text messages, photos, and videos for free. WhatsApp also has a feature that allows you to make voice and video calls with clients and suppliers, regardless of where they are in the world as long as they have internet access.?

Skype?

Skype is another great app for communicating with clients and suppliers. It is similar to WhatsApp in that it allows you to make voice and video calls internationally. It also has a feature that allows you to share your screen. Skype is a great option for making training presentations as well.?

These apps have revolutionized international communication and made it much easier for travel agents to ensure they are available to clients during their travels. You may find that you need to be familiar with both, as you may have clients who prefer one over the other.? There may also be other apps that clients want to use instead. When it comes to communication with clients, the important part is finding an option that works well for all parties.?

File-Sharing Apps?

As you are planning trips and organizing itineraries, you may find that you need to share larger files with clients. Additionally, if they are on the go and facing a sudden change in plans, they may need access to some of those files quickly. That’s why having a good file-sharing app will help ensure you can send your clients whatever they need, no matter where they are in the world.?

And if you are a travel agent who frequently takes trips of your own, you need an app that will allow you to access important files from anywhere.?

Dropbox?

Dropbox is a great app for storing files in the cloud. It allows you to upload files from your computer or mobile device, and then access them from anywhere. It also has a feature that allows you to share files with others.?

Google Drive?

Google Drive also allows you to store files in the cloud. Not only can you upload files from your computer or mobile device, but you can also create files directly in the app. With Google Drive, you can easily share files and folders with others by sharing a link or giving them access via their Google account.?

When you are in an industry that is always on the go, apps like these that allow you to create, access, and share documents from anywhere in the world are essential to keeping business running smoothly.?

Note-Taking Apps?

Having an app that allows you to easily take notes and organize them while you are on the go is another essential aspect of your business. Whether you are jotting down client preferences, taking note of important information at a conference or travel event, or learning about new places for current and future clients, you will find that having an app will make this much easier.?

Additionally, with an app, you can access these notes wherever and whenever, so you never need to worry about not knowing crucial information because you forgot your notes at home.?

Evernote?

Evernote is a great app for taking notes, storing documents, and keeping track of ideas. It allows you to easily organize your information with notebooks and tags. Evernote also has a feature that allows you to sync your notes across devices, so you can access them from anywhere.?

Google Keep?

Google Keep is great for taking notes on the go. You can use labels to organize notes by category and set reminders for things that need to be taken care of at a certain date or time. You can also easily access notes via a sidebar if you use Google for email or other business-related activities.?

Regardless of what app you use to take notes, it is important to make sure you keep them organized and move them to the proper folders if and when necessary. It doesn’t take long for a note-taking app to become messy and confusing if it isn’t properly managed.?

Trip Planning Apps?

You may use a wide variety of software and programs to find deals and plan trips for clients. But when you are getting ready to send them off on their trip, there are certain apps that you can use to make sure they have all the documents and information they need to make things go smoothly.?

Google Maps?

Google Maps is a must-have app for any travel agent. It allows you to get directions, find businesses, and view maps of cities and countries around the world. It also has a feature that allows you to save maps offline. You can share all of these with your clients, so they can use them even when they don't have an internet connection.?

mTrip Travel Guides?

This app provides comprehensive travel guides, maps and navigation, and itinerary access. You can update trips as needed in real time, and clients are able to find and purchase add-ons while traveling directly through the app.?

TripScope?

This app enables you to create customized itineraries online and send them directly to your clients' smartphones with geo-tagged guides to help clients find destinations of interest to them. You can also update itineraries in real time and send push notifications to clients while they are traveling. This can be helpful if your clients are traveling in areas with no service.?

Whether you are planning a trip ahead of time and wanting to share important information with clients, or needing to update something while they are already at their destination, having a good trip-planning app is essential. Your clients will be impressed by how you have embraced technologies to make their vacations run smoothly.?

Trip-Monitoring Apps?

Traveling always comes with a certain amount of uncertainty, as the past few years have taught us. Things can sometimes change at the last minute and that can be stressful for clients and agents alike. Using trip monitoring apps to make sure you can stay on top of changes and fix them as quickly as possible will ensure that your clients are happy.??

Travelport Mobile Agent?

This app gives agents quick and full access to GDS content from their mobile phones. It is a great way to check in on trips, regardless of where you are. Whether you are traveling yourself, or simply not near a laptop, Travelport makes it easy to manage reservations and more.?

TripCase?

This app provides real-time alerts on flight status updates, gate changes, delays, and cancellations. Your clients can also use it to share their itineraries with others and navigate directly to their hotels from the airport via the app. ?

Knowing when a flight delay or cancellation happens and being able to fix it quickly helps you to keep your clients happy. And happy clients don’t only come back, they are also more likely to recommend you to friends and family. This is why having an app to monitor client trips is an important tool in any travel agent’s arsenal.?

Business Building Apps?

Growing your business, maintaining relationships with current clients, finding new clients, and managing the many marketing avenues you have is a lot of work. And as a travel agent, you are likely very busy. Having apps where you can manage some of these activities from your mobile device means that you can take advantage of those moments where you are waiting for a meeting to start or a plane to load.?

Hootsuite?

Hootsuite allows you to manage multiple social media accounts simultaneously regardless of where you are. Whether you are posting or simply responding to comments, staying on top of your social media is important in today’s business world.?

Canva?

Canva allows you to create graphics for social media and when you have the app you can create from anywhere. It is a great app for both beginners and experienced designers. You can use their vast library of templates and images to create beautiful designs, and the branding features allow you to quickly and easily make your designs uniquely yours.?

Grammarly?

Grammarly helps you to avoid grammatical and lexical mistakes in your communications. Whether you are writing an email, blog post, or social media caption, the app will catch errors and typos and prevent embarrassing oopsies.?

Constant Contact?

Constant Contact is an email marketing program that also has an app that you can use to add contacts on the go and track your results no matter where you are. You can also compose and send emails from your phone, which is a great feature for busy agents.?

All the above apps have many alternatives that are also great to use for building your business. When you are busy and traveling frequently, being able to access these programs via your mobile device will help you make efficient use of your downtime.?

These are just a few of the many great apps that are available for travel agents. By using these apps, travel agents can save time, stay organized, and provide their clients with the best possible service.?Do you have any apps that you use that we didn't mention? Share them in the comments!

Join The Conversation?

We’re talking about apps this week in the newsletter, but there are a lot of other great industry-related conversations happening on LinkedIn this week. We found a few you might be interested in. Please like, comment on, and share any posts you enjoy!?

T3 (Travel Trends Today) shares an interview with JYOTI MAYAL , President of the Travel Agent’s Association of India about upcoming TAAI initiatives, G20 importance, critical highlights for the future of tourism in India, and more.?

Fergus Maclaren discusses how countries are beginning to implement tourist taxes to help cover the management and improvement of tourism in a region.?

Sustainability In The Air summarizes several important sustainable aviation highlights from May 2023.?

Gaurav Tuli announces the winners of the Travel Tech Titans today.?

Tobias Ragge shares how HRS Green Stay was recognized with three wins at the inaugural Business Travel Sustainability Awards America.?

Ankit Chaturvedi shares a chart showing an important milestone for the recovery of the travel industry.?

Jennifer Goff has an app for you to share with your clients to make it easier for them to gather information about their dream vacation in a vision board style.?

Nitin Raj is talking about how the pandemic caused travelers and destinations to improve health and hygiene, and how that’s a good thing.?

And EHL shares an article that goes into the ways different generations travel.?

Thanks for joining us again this week! If you’re interested in continuing the conversation a la Facebook, please join the GRN Travel Agents Group. We will begin hosting weekly sessions on Wednesdays via chat about topics that are affecting the travel industry today. ?

Don’t forget to subscribe to this newsletter if you haven’t already so you don’t miss out on future articles.?