The Benefits of An Employee Absence Management Software

The modern workplace is constantly changing. With the rise of technology, more and more businesses are turning to HR tech to help manage their workforce. One of the main benefits of using an HR software to track employee absences is that it can help improve HR processes overall. In this article, we will discuss some of the key benefits of using HR tech to manage employee absences.?

What is Absence Management?

Absence management is the process of recording the amount of time that employees are away from work for any given reason. This could be vacation, sick days or any other reason that employees aren’t at work.?

Tracking employee absence is important for a number of reasons. From a business perspective, you want to be able to forecast how many people will be at work on any given day. This is particularly important in industries like healthcare, retail and hospitality where the number of employees working in each shift can vary significantly day to day.?

For HR teams, tracking absence is also important because it can help to identify any potential issues with leadership or management style. For example, if you notice that there is a significant spike in absence during a certain period of the year, you can use this as an opportunity to address rumours that may be circulating about vacation days.

The Absence Tracking Dilemma in HR

There are many types of employee absences and PTO. HR departments are asked to keep track of every employee absence, such as:

• sick days
• personal days
• vacation days
• unpaid leave
• worker's compensation absences
• family and medical leave

Yet, HR professionals are also trying to juggle other duties such as payroll, benefits, recruiting and training. All of these moving parts can make it difficult to keep track of employee absences without the help of HR tech.

HR teams struggle with all aspects of absence tracking because they are paper-based processes. The first challenge is to find out what has happened with a particular absence. HR teams have no way of knowing whether the employee has called in sick, or if they have been on vacation, or if they have been working remotely. Finding out what has happened with an absence can take a lot of time.?

The Benefits of Using HR Tech to Track Employee Absence

Here are some of the benefits of using HR tech to manage employee absences:

1. Automation - By automating the process of tracking employee absences, HR departments can save time and energy that can be better spent on other tasks.
2. More Efficient - In addition to being automated, HR tech is also more efficient than manual methods of tracking employee absences. This is because HR tech can quickly and easily generate reports on employee absences, which can help HR professionals identify patterns and trends.
3. Improved Accuracy - Another benefit of using HR tech to track employee absences is improved accuracy. This is because HR tech can eliminate the potential for human error, which can lead to inaccurate data.
4. Greater Visibility - Tracking employee absences with HR tech gives HR departments great visibility and a clear picture of which employees are taking advantage of company policies, such as vacation days or unpaid leave.

Manage absences with Factorial HR

Factorial HR is an all-in-one software solution for people teams. Factorial has many features to help you keep track of employee absence, including a centralized absence database, an easy-to-use absence calendar, and the ability to request and approve absences online.

Factorial’s Time-off Calendar?

The Factorial Calendar allows both managers and team members to not only see upcoming holidays and events but also employee absences at a glance. Need more specific information? Filter by type of employee, workplace, and status.?

Keeping track of your Factorial calendar and other calendars may be challenging. Factorial makes it very easy to export your Factorial calendar and sync it with your own calendar app.?

Configure Your Company Time-off Policies

Create and apply your own time-off policies, or use our pre-built policies to get started immediately.?

With Factorial HR, the whole process from requesting to approving absences is made simple. Teams and managers can use the Factorial app to request time off from anywhere.?

Set up time off allowances and create your own special categories for adoption, compassionate, parental leave, and more. Keep track of employee attendance using the time and attendance tracking system.?

Learn More About Factorial

Factorial makes tracking employee absences easy with its simple, intuitive interface and powerful features.?

If you’re looking for a new HR system, Factorial may just be what you are looking for. The HR software is designed to help businesses of all sizes manage their HR processes more efficiently. Get started with a 14-day free trial or even with a demo to see Factorial in action.?

Being absent from work has never been made easier to manage all thanks to HR Tech! Time off is one of the most important aspects of HR that Factorial HR covers. Factorial automates and keeps track of employee absences so that you can focus on other tasks at hand. Take your HR team and your organization into the future with Factorial HR!

Do you use HR tech to track employee absences? What other benefits have you found? Let us know in the comments below!

The Impact On Your Business

By tracking employee absences, HR professionals can get a better understanding of the overall workforce. This information can then be used to improve HR processes and policies. For example, if absences are increasing, HR may need to investigate the reasons why and make changes accordingly. Additionally, tracking employee absences can help identify potential issues early on, before they become bigger problems.

Make better decisions?

When managers can rely on accurate absence data like Factorial offers, they can make informed decisions about staffing and scheduling. This can help boost productivity and improve morale. Additionally, it can help save the company money by preventing overstaffing or understaffing.

Prioritizing your teams

Automating your employee absence process can also help employees to have a centralized point of reference to view when someone is out of the office. This can be useful for coordinating work tasks and deadlines. Additionally, it can help employees to plan their own time off around when others will be out of the office.

Keep stakeholders informed

HR can create useful dashboards to share with their key stakeholders on the overall absence of health of the organization.? This allows for better transparency and communication around the issue. Additionally, it can help to identify any problem areas that need to be addressed.

Help out HR?

By automating your absence process, you also streamline and improve the approval time for time off requests. This can help to improve employee satisfaction and reduce the administrative burden on HR.

Harvard Business Review time-off study

Taking your vacation is actually good for your career.

A study from the Harvard Business Review found that employees who take regular vacations are more likely to receive promotions and are less likely to be fired. The study also found that employees who take vacations are more productive when they return to work.

So if you're wondering whether or not you should use HR Tech to track employee absence, the answer is a resounding yes! Not only will it help you to stay organized and on top of your game, but it could also lead to some great career opportunities down the line.

Without a proper absence tracking system, HR will struggle with managing employee absences. This can lead to decreased productivity, lower morale, and increased costs. An effective HR tech solution can help prevent these problems by providing accurate and up-to-date data on employee absences.

If you are looking for a way to improve your HR processes, then implementing an HR tech solution like Factorial HR is a great place to start. Not only will it help you track employee absences, but it can also provide valuable insights into the overall workforce.