The Benefits of Creating a Systemized Attendance Tracking Process

The Benefits of Creating a Systemized Attendance Tracking Process

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Business owners have lots of questions about attendance tracking. Why is it essential for businesses to have an accurate system for attendance tracking? What is the tech that is needed? What are the benefits of using an attendance tracking system??

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We will answer these questions and more in this article. In addition to answering your questions, you will also discover what tech is needed to implement this process. Also, we will cover why you should invest in an attendance tracking system.

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What is attendance tracking?

If you're an employer, you may be wondering, what is attendance tracking? A time attendance system can help you keep track of every employee's attendance and their hours worked. It's an easy way to keep track of employees while eliminating the need for human intervention. In addition, many systems include an integrated accounting system, which can help you control overhead costs. Other features of attendance tracking systems include overtime notifications and automated timekeeping, which can help you comply with labor laws.

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In addition to preventing missed workdays, attendance tracking allows you to keep track of employee productivity by analyzing absent employees. According to the U.S. Bureau of Labor Statistics, around 5% of a company's workforce is missing on any given day. A lack of human resources means that a company can run below capacity and miss opportunities for growth. Absences can range from personal problems to scheduled vacation time. Regardless of the cause, it's essential for businesses to monitor employee absences and avoid wasting time paying staff members for hours they don't work.

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Software for attendance tracking is available for internal use and external portals. Some leading attendance tracking solutions also let employees enter their information directly into your system to get approvals. Most attendance tracking systems are designed for hourly employees, but some are designed for higher education and K-12 schools. Regardless of which attendance tracking solution you choose, it is essential to understand what each program will do for your school and your students.

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Why is attendance tracking important?

The number one question that arises in any business is why is attendance tracking important? This answer stems from the fact that the workforce is a company's most valuable asset, and it forms the heart of every business. Therefore, every business leader should know when their employees arrive at work and leave the office. Absenteeism and tardiness hurt employees' morale, and if they aren't addressed, this can lead to resentment and a lack of productivity.

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Additionally, attendance tracking is essential for legal reasons, as the law requires it. Moreover, it provides valuable insights into the workforce. Using an attendance tracker can help companies identify areas of weakness, reduce absenteeism, and improve employee productivity. Lastly, it is an easy and efficient way to calculate employee absence rates. It also gives the employer direct insight into time and project costs. That means more efficient management of a company's resources and money.

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Absences are inevitable. Many employees need time off for various reasons, including bereavement, child care, or annual leave. A reliable attendance tracker is essential to ensuring that employees arrive at work on time. It also provides the organization with the credibility necessary to ensure a productive workforce. If an employee is constantly absent without warning, it can negatively impact productivity and morale. In addition, employees who are always absent are likely to disengage from their work, and some might even look for another position. So HR departments need to make sure that everyone shows up for work on time.

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A single mistake in your attendance records can cost your business thousands of dollars or more each year. Here are some of the common errors that occur when employees track their own time:

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Employees forget to submit their timesheets on time. This causes delays in payroll processing, leaves employees unsure about when they will be paid, and makes it harder for employers to track labor costs accurately.

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Employees who work overtime aren't paid for it unless someone quickly catches the error. Unfortunately, if this isn't seen right away, there's no way to go back and pay them retroactively — which could cause significant problems with morale in your workplace.

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Understand your workforce quickly and with ease. You'll see how many hours each employee is working and whether they're working too much or too little. In addition, you can track when people are off work for holidays or other reasons so that you can have coverage for those times.

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Predict scheduling to provide shift coverage. The information regarding employees' absences from work is helpful when it comes time for performance reviews or raises; it's good to know when someone has missed days due to illness and should still be rewarded accordingly. Also, if there's an emergency at your business, knowing where your employees are will help ensure everyone gets home safely (and quickly!).

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How are most businesses tracking attendance?

Keeping accurate records of hours worked is a legal requirement for employers. In addition, under the Fair Labor Standards Act and EU Work Time Directive , employers must keep correct documents of employee hours worked. But why are so many businesses still not doing it? Manual tracking slows down the process and leads to inaccurate data. In addition, disparate systems that don't use technology to speak to each other create confusion in your organization.?

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Pen and paper attendance tracking is still the most popular method of taking attendance, but it's also unreliable and prone to errors. How often have you been given a pen at the door and told to write down your name and other information on paper? For years this has been the simple, standard way of tracking attendance. But when you use pen and paper as your primary attendance tracking method, you can run into problems.?

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While a pen and paper may be easy to use when logging a handful of people in an event, it doesn't scale well. This is especially true if you're running a large company with multiple locations across a country where there could be thousands of employees that need to be logged. The process takes more time, but this method makes it hard to track attendance patterns over time. With pen and paper, you'll have no way of knowing what is happening across your entire organization or in specific locations without manually counting every entry on each page in your logbook.

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Lack of employee attendance is one of the most significant causes of lowered productivity and morale. Therefore, the first step in ensuring compliance with the law is implementing an adequate time and attendance system like Attendance Bridge . Technology streamlines the process and helps reduce errors. It also provides a mobile way to track student attendance while on the go.?

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What technology do you need for attendance tracking?

A time and attendance system is designed to keep track of employee time on client projects. Some systems integrate payroll services to ensure accurate time-off deductions and overtime calculations. Some time and attendance systems even double up as HR functions. Some time and attendance systems also have a digital dashboard where employees can access information to keep track of their own time.

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Many companies rely on keycards or biometric data readers to track attendance. These systems scan employees' biometrics and use this data to create a detailed record of when employees are at work. However, more businesses are now considering using an automated phone line . This solution lets your employees access your attendance tracking solution from anywhere to support requests, clock in and out, and send alerts.?

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Whether you have remote employees or shift workers, you'll need a time and attendance tracking system to track their time. A good solution will have scheduling tools that automatically compare scheduled hours to actual hours worked. Mobile options are another nice feature that prevents barriers to entry. You can even use this tool to track break time. In a retail environment, this feature is essential. Many retail stores lack break management tools, so it may be helpful to have such a feature as the ability to track employee time. When selecting an attendance tracking system, consider how it will fit your needs.

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What is Attendance Bridge?

If you're still taking attendance the old-fashioned way, you may be surprised to learn that there are better ways to do it. There are fewer and fewer people doing it manually, and the benefits of using an automated system are becoming increasingly evident.

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Attendance Bridge is an excellent solution if you struggle to keep track of your employees' absences. The program organizes employee attendance records and generates reports about when employees are absent. As a result, it is proven that Attendance Bridge allows employees to have more time to be focused and alert on mission-critical projects and more essential tasks, which results in higher productivity. Additionally, absenteeism is an expensive problem for any organization. Attendance tracking solutions can help you keep track of employee absences to take action quickly.

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Attendance Bridge is designed to make life easier for everyone by integrating directly into your existing systems and providing additional reporting at one low monthly price, with no startup costs or contracts.

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The automated phone line, which does not require any hardware, connects seamlessly with the existing tools you're using today and allows employees to call in and check on their own time using an employee ID number. The system can either be integrated with your existing timekeeping software or used as a standalone solution that records all entries in a database that you can export to other programs. The best part? Every call is recorded, so you'll have the ability to review who called and when and the phone number from which your employee made each call.

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The platform's real-time dashboard provides a view of all employees' currently clocked in status, allowing you to set notifications for specific employees and even alert managers when people haven't checked in. You can also set up rules that prevent clocking in early or late, which is especially useful if you have employees constantly forgetting to clock out at the end of their shift or clocking out before they leave work.

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