Becoming PaperSafe with GDPR Discovery

Most organisations do not have clear visibility into the types of documents, files and records they process and store; particularly, where and what personal data might be hidden within them.

 ?      Where does all the personal data sit across the organization – within which documents and exactly where are they located/stored?

?      What is needed to have a single view with fast and efficient access, in case of compliance controls and potential subject access requests?

 In the context of the GDPR, knowing exactly where personal data exists (is hidden) and how it got there is vital. 

Personal Data sits everywhere and there are traditional challenges around all the files, documents and records that organisations have been hoarding across various storage locations.That hoarding comes with many disadvantages anyway but in the GDPR context it is a ‘clear & present danger’ to the organisation 

The Scan House GDPR Discovery service (Scan & Discover) addresses these issues and provides a powerful answer to all the questions surrounding GDPR and the discovery of personal data and data subjects.  

GDPR Discovery provides the automated means to investigate, scope, discover, classify, present, report and continually monitor any documentation located anywhere in the organisation that contains personal data and thus comes under the GDPR processing regulations.

The GDPR Discovery platform comprises a choice of three complementary product solutions each aligned with the three core aspects to PID discovery within documents. 

With GDPR you cannot now avoid digitising your paper, particularly paper that may contain Personal Identifier Data (PID). Having scanned it, you then need to discover the exact existence (or not) of ‘PID’ and their ‘Data Subjects’ across and within all the scanned documents so you can take the first step towards GDPR compliance. And this needs to be a constant process of paper scanning, processing and reporting for personal date discovery

Contact us to discuss how we can help your organisation

Scan & Discover from Scan House