Become an AI Whisperer With the Perfect Prompt — The AI Navigator #008

At this point, if you haven't used AI yet, you must be living under a rock!

No, but seriously. Almost everyone who uses the internet has had at least some interaction with an AI system by now.

However, many still haven't been able to extract the full potential from this wonderful technology. As sophisticated as it is, the current state of AI still requires careful prompt engineering to get the best results.

That's why we want to help you become a true AI whisperer so you can get the most out of AI.

In this edition of The AI Navigator, you'll find:

• For managers: Underperformance problem? Here's how AI can help you
• How to craft the perfect AI prompt and get the best responses
• Is it still to early for AI-based hardware?

Struggling Team Members? Here's How AI Can Help You Help Them

Entrepreneurs and managers can face the challenge of managing underperforming team members, which can drain time and energy and is an uncomfortable situation for everyone.

To address this issue effectively, it's essential to have a plan in place to help team members improve and create an environment of continuous improvement where everyone benefits.

In that endeavor, AI can be a powerful ally. Here's a step-by-step process shared by Forbes you can follow to help struggling employees — with prompts!

• Check your facts: Before addressing underperformance, gather concrete evidence to ensure there's a valid case. Use AI to simulate an HR consultation, guiding you through questions to pinpoint specific examples and evidence of underperformance.

Prompt: “I believe a team member, who we’ll call [enter fake name] is struggling and needs help. Before I address this with them, help me make sure I can help them. Open a dialogue where you act as an HR consultant and ask me questions, one by one, about why I suspect their performance could be better. Require that I draw on specific examples. Start with asking why their performance has come into question, and progress to understanding every reason.”

• Define the standards: Clarify your company's goals, mission, and ethos to establish clear performance standards. AI can assist in defining ten company principles based on your company's information, helping you understand what's expected of your team.

Prompt: “Help me define the standards I set for my company. I will paste information from my [somewhere that describes your company, for example your about page], as well as my [somewhere that defines your personal ethos, for example your LinkedIn summary]. From the information, come up with 10 company principles that define how we operate, what we stand for, and how we go about our work. Present these 10 and ask me which are accurate and which should be changed, then keep going until we have a final 10. Present the 10 in a three-column table where column A is the name of the principle, column B is how someone adheres to this principle, and column C is the opposite of this principle. [Paste information].”

• Practice what you preach: Evaluate your own adherence to the established principles. AI can quiz you on how well you embody these principles, highlighting areas for improvement in your leadership.

Prompt: “Quiz me about my adherence to these 10 principles. Go through each one and ask me to say how I feel my work, results and attitude adheres to each one. After I have answered all 10, highlight my strengths as a leader as well as three possible areas for improvement. The goal is that I run my company in accordance with the high standards I set for the work of everyone in my team.”

• Prevent issues escalating: Address issues promptly to prevent problems from worsening. Practice assertiveness with AI, simulating scenarios where you need to address subpar behavior effectively.

Prompt: “I sometimes have trouble identifying problems early on, and want to improve. Help me practice. Simulate a series of scenarios, one by one, where a team member makes an honest mistake, and ask for my actions and what I would say. When I explain what I’d do, assess my answer for assertiveness and make suggestions on phrases I could use to better help people meet their potential. The goal is to solve problems at the start, so it doesn’t escalate and cause a bigger problem.”

• Draft the improvement plan: Develop a performance improvement plan tailored to the struggling team or team members. AI can help create a comprehensive plan outlining areas for improvement and actions needed to address them.

Prompt: “Now you know why I believe we can do better as a team, plus the goals and vision of my company and the standards we set for the work, draft a performance improvement plan for [fake name used earlier.] This should highlight areas for improvement over the next [duration, for example 30 days]. Present the plan in a four-column table, with a title of each area, the goal we want to achieve, where I believe they can improve and the actions that need to happen to help them achieve their potential. Before drafting the table, ask questions about the [number] areas to gather information.”

• Prepare for the chat: Get ready to discuss the performance issues with the team member. AI can assist in setting up the meeting, outlining the structure of the conversation, and preparing responses to potential questions or concerns.

Prompt: “Help me prepare for a conversation with [fake name] where I explain I believe they can do better and introduce the plan. Say I’d like to hear their opinion and be on the same page with what I believe they have the potential to achieve. Outline the structure of a productive discussion, that I can follow in a [number of minutes] meeting. Include time for their questions and pre-empt concerns or questions they might have.”

By following these steps, entrepreneurs can effectively manage underperforming team members, ensuring alignment with company standards and promoting a culture of continuous improvement.

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Understanding the Machines: How to Craft the Perfect AI Prompt

It seems it was years ago, but it was barely over one year ago that ChatGPT came out, quickly followed by other LLMs.

Many people still struggle to get the most out of these technologies, which is why creating the ideal LLM prompt is essential to unlock the full potential of different AI models.

Here's a detailed overview, created by Geeky Gadgets , of the key components for crafting an effective prompt:

1. Task: Begin by clearly defining the objective using an action verb, which sets the direction for the AI's response. Think of the Task as the final destination you want the AI to reach. The more specific and descriptive the Task, the more accurate the AI's output will be. By articulating the Task precisely, you provide the AI with a clear goal to work towards, ensuring that its responses align with your intended outcome.
2. Context: The Context sets the stage for the AI's response by providing relevant background information. Think of it as the backdrop against which the AI operates. It's essential to strike a balance between providing enough context for the AI to understand the situation and avoiding overwhelming it with unnecessary details. By framing the scenario effectively, you help the AI grasp the context of the Task, enabling it to generate more relevant and insightful responses.
3. Exemplars: Exemplars are specific examples or cases provided to the AI as part of the prompt. They serve as reference points, offering the AI real-world models to emulate or adapt from when formulating its responses. By incorporating Exemplars into the prompt, you provide the AI with a template to follow, reducing guesswork and improving the accuracy of its output. These examples act as guiding lights, helping the AI navigate the task more effectively and produce higher-quality responses.
4. Persona: The Persona component assigns a personality or role to the AI, enhancing the conversational quality of its responses. Think of it as defining the character that you want the AI to embody in the given task situation. By giving the AI a distinct persona, you make the interaction more engaging and relatable, akin to conversing with a human. This personalized touch not only humanizes the AI but also helps it better understand the context and tailor its responses accordingly.
5. Format: Structure the prompt to outline how information should be presented, guiding the organization of the AI's response. Consider questions like how you want the information to be formatted—whether as bullet points, paragraphs, or step-by-step instructions. By providing a clear format, you help the AI organize its thoughts and deliver information in a coherent manner. This structured approach ensures that the AI's responses are easy to follow and digest for the user.
6. Tone: Set the emotional tone of the conversation by incorporating tone keywords into the prompt. These keywords guide the AI in tailoring its responses to match the intended emotional atmosphere, whether it's professional, friendly, or empathetic. By setting the tone, you add depth and richness to the interaction, making it more engaging and enjoyable for the user. This emotional resonance humanizes the AI, fostering a deeper connection with the user and enhancing the overall user experience.

By integrating these components into your prompts thoughtfully, you can ensure that the AI generates more accurate, relevant, and engaging responses. Continuously refining your prompt crafting skills will enable you to leverage the full capabilities of AI communication effectively.

What People Are Talking About...

Some new AI-based gadgets have been coming out lately, and famous tech reviewer and influencer Marques Brownlee from MKBHD Inc. hasn't been impressed so far. Are we still too early for AI devices?

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