Avoid DVSA Scrutiny!

Calibration Records – Make sure you current certificates & keep them available for 2 years

Some test equipment requires periodic calibration checks. It is the AE’s responsibility to provide valid calibration records to DVSA staff.

One or more items of equipment on which calibration is overdue or calibration certificate not available will result in a Level 2 suspension and will Suspend testing until case has been answered and rectified satisfactorily.

Unless DVSA has been notified that testing has been suspended, test equipment which is clearly malfunctioning, inoperative or missing a mandatory upgrade/inspection, regardless of its calibration status can also suspend the VTS from testing!

Training Logs – Keep a rolling 5 year of training logs.

The training record must include at least the following:

• Tester name and user ID
• which groups the training covered
• the date of the training
• how long the training session lasted
• what topics were covered during the session
• notes on what you did, how you did it and what you learned

?When records cannot be produced, or the produced records do not comply with the listed requirements the shortcomings will be subject to graduated sanctions that are applied to the AE and tester.

The MOT Club web portal, known as Site Check, helps you manage your MOT centre’s compliance and provides visibility of all your MOT test centres compliance in one place

What information does?Site Check?provide?

• 24/7 access to all site compliance reports carried out by our team, from historical reports through to the most recent.??
• Records of all your MOT equipment calibration expiry dates and calibration dates, with a built-in reminder system that notifies you one month prior to expiry.?You can attach calibration certificates to each item of?equipment,?so it’s all held in one place.?
• Quality?management?System: Here you can keep a record of all QC checks on your MOT?testers in a format recognised by the DVSA.??
• MOT?tester?annual?training &?assessment records:?with the MOT?annual training & assessments?in place since 2016, all MOT?testers are required to have three hours training per year and keep a record of this. Our web portal handles all of this for you. ?
• Access to?The MOT Club eLearning platform.?Send out training material to your?testers, once each section of the training is completed their training record will be automatically updated.?
• Access to?the MOT?tester?annual assessment?with assessment results instantly updated?on the MTS and on?Site Check, giving you?real-time view of?tester progress.?
• MOT?test?log?Analysis?this?tool allows you to?identify any MOT?tests of concern quickly and effectively.?tests are highlighted?and filtered so you can easily see what requires investigation.?
• If you are responsible for more than one MOT?centre, you can access all this information with just one login. Each MOT?centre?only has access to their own data.?

The MOT Club?Site Check?is?now on its second version using the latest web technology so works just as well on mobile devices as it does on a PC.??

Our latest generation of?Site Check?has never been easier to use, with extensive use of dashboards it clearly shows areas of concern with reports allowing management to filter and identify troubled sites.?Site Check?is focused on alerting?management?to the problems within their MOT network quickly and efficiently.?

Quality?management?is an important factor for the DVSA when assessing an MOT?centre’s risk score. An MOT?centre?must provide evidence that there is a robust quality management process in place. Our?site?compliance?audits,?and?quality?assurance records are recognised by the DVSA as a robust?quality?management?system.

MOT Equipment Calibration?

All MOT equipment is recorded on?Site Check, with the make, model and serial number, each item has its own history of calibration, where certificates can be attached if required and reminders triggered when calibration expiry approaches. The?Calibration reminder system is?now clearer with unlimited equipment now supported?and a clear?dashboard that highlights equipment out of calibration or approaching recalibration.??

MOT?Tester Records?

Annual?tester training & assessment records are recorded and displayed more concisely with improved reporting. With direct access to the?annual?exam, MOT?tester results are instantly updated on?Site Check?as soon as the?tester completes the exam.?

If using the MOT Club’s MOT?tester?annual?training eLearning package, you can track your MOT?tester’s training as they complete each module. As training modules are completed, their training record?will be instantly updated.?

The MOT tester’s annual training records are recorded against the DVSA tester ID, so if the tester moves to another MOT centre in the group their records can follow. If the MOT tester were to move to another company that is not a member of The MOT Club the records can be download and sent to the MOT tester.??

Along with each MOT?tester’s training record, their assessment score and pass certificate number?are?recorded automatically after sitting the exam. A report shows MOT?testers yet to complete the assessment, providing an early warning system. Remember each MOT?tester must complete the?training and?assessment every year between April and March.??

To assist with MOT?tester?annual?training, we also offer packages to help manage the 3 hours training per annum with access to our eLearning platform and assessment via ABC Awards. For more information?click here.?