Automate Your Email Announcements with Microsoft Power Automate

Are you trying to send out emails or announcements on a regular basis? Automating this process can save you valuable time and ensure consistency. I discovered a function in Microsoft's Power Automate that allows you to set a recurrence for sending emails to specific recipients on designated days. Here's how you can do it:

Benefits of Automating Emails

Automating your email process can:

- Save time by eliminating repetitive tasks.

- Ensure timely communication with clients or colleagues.

- Reduce the risk of missing important announcements.

Step-by-Step Guide

1. Ensure Access to Power Automate

Make sure you have access to Power Automate. If you don't, check with your company's Office 365 administrators to request it.

2. Access Power Automate

- Go to [Microsoft 365](https://www.microsoft365.com).

- On the dashboard, click the "waffle iron" icon and then select Power Automate.

3. Create a Scheduled Workflow

- Click the "Create" menu.

- Choose "Scheduled workflow."

4. Name and Schedule Your Workflow

- Name your workflow.

- Set the schedule for your flow. You can set the frequency to run every minute, hour, day, or month. You can even schedule your flow to run every other month.

5. Add the Email Step

- Click "New Step."

- Search for "Send an Email V2."

6. Enter Email Details

- Enter the recipient's email address.

- Enter the subject of the email.

- Enter the body of the email.

7. Save the Workflow

Click "Save" to store your workflow.

8. Test the Workflow

- After saving, click "Test" to ensure the flow runs without issues.

- Power Automate will ask you to run the flow. Click "Run flow."

9. Verify Execution

Check if the flow executed successfully.

Important Note

1. Inform the recipient that they will receive an email, or use your own email for testing purposes to ensure everything works as expected.
2. The default time used by Power Automate is UTC, so you need to check the conversion from UTC to your local time.
3. I am not an expert in Power Automate, but I would like to document my journey and new learnings through articles here on LinkedIn. Please feel free to message me if you have any questions so we can collaborate.

#powerautomate

#microsoft

#automation