Attention pls! I am speaking

Communication is the one of the inherent needs of human interaction but often we falter in this most basic element. There are times when we are thrown in a room full of unknown faces and need to converse with confidence. At times, our managers come and ask for an update on a recent issue or task assigned and our words do not strike the right cord with them.

It is a well accepted fact that extempore conversations if structured properly and articulated well will leave a lasting impression about ones personality. Effectively communicating in such times is the key to professional success as well as personal acceptance.

I am presenting three structuring models that can help in articulating thoughts for an effective communication. All these three models can be used in our day-to-day conversations and can significantly improve our communication style.

Model 1: PREP Model

P = Point (Mention the point that you intend to communicate)

R = Reason (Provide reasons for your point of view)

E = Example (Substantiate the point with a suitable example)

P = Paraphrasing (Paraphrasing the point to re-emphasize and ensure the key take-away from the discussion)

Model 2: IPCC Model

I = Issue (Mention the issue at hand)

P = Pros (Bring up the pros for the issue)

C = Cons (Bring up the cons for the same issue)

C = Conclusion (Conclude with your view point supporting or disregarding the key point)

Model 3: 5W Model

W = Why (Key reason for a particular point of view)

W = What (Mention the context)

W = When (Time importance)

W = Whom (Concerned people)

W = Where (Place importance)

You may want to try these models in interactions within your professional and personal lives. These structuring models will definitely help improve your assertiveness and completeness in your communication.

Remember, the message structure and articulation are keys to gain attention, respect as well as a lasting impression.

Happy communicating!