Assistant Director of Admissions

Posting Close Date: 3/23/2023

Position Summary

The Assistant Director plays an essential role in the daily activities of the Office of Medical College Admissions (OMCA). The individual performs senior staff/professional duties that are devoted to a particular activity that requires an advanced level of specialization in the admissions unit including developing and administering programs that support the recruitment of highly qualified and diverse applicants, as well the interview evaluation and assessment of applicant competencies for entry to the Medical Doctor (M.D.) program for the three campuses (Chicago, Peoria, and Rockford). The Assistant Director also provides administrative functions essential to operations of the OMCA and to the College Committee on Admissions.

Responsibilities include supervision of staff, oversight of daily enrollment management functions, and management of a wide scope of changing projects throughout the year.?In addition, authorized by the dean of admission, to independently review an application for admissions and make a final decision on the application as a representative of the college.

Duties & Responsibilities

May influence the formulation of organizational policy, contractual obligations and employee morale.

Counsel and advise prospective applicants on admissions requirements for college and special programs.

Has regular contact with departments, employees and Managers at all levels of the internal organization. Manages vendor relationships and contracts.

Serves as a resource person and referral agent; creates links and acts as a liaison to other campuses and community groups, expanding internal and external program development.

Demonstrates the ability to interpret unit, College, Campus and University policies, regulations and rules insofar as they affect the admissions process.

Provides administrative leadership for the implementation of special programs of the College, ensuring the enforcement of policies set by the Committee on Admissions.

Demonstrates a thorough understanding of medical education issues as they apply to the recruitment and selection of students.

Develops a systematic approach and maintains efficient and effective workflow of special programs, and submits assigned reports to the Assistant Dean.

Assists with daily supervision of counseling and clerical staff so that unit work is completed in an effective and efficient manner.

Work with COM website developers to maintain an easy-to-navigate and accurate website. Manages our social media accounts and contributes to other marketing efforts to ensure that potential applicants are well informed about the college. Participate in college-wide admissions marketing strategy development.

Participates in the recruitment, selection and interview process for prospective students for the various programs within the College of Medicine.

Perform other related duties and participate in special projects as assigned.

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Minimum Qualifications

A minimum of a Bachelor’s degree is required (Masters Degree preferred); 3 -5 years of experience required.

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Candidate should have strong leadership, management and communication skills.?Knowledge of student development issues, higher education, enrollment management, admissions strategies, and experience with diverse student populations is required.?Knowledge of COM admissions policies is preferred.?

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit?Required Employment Notices and Posters?to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees.?Request an Accommodation