ASANA VS MONDAY.COM: BATTLE OF THE PROJECT MANAGEMENT SYSTEMS
Working in social media is a lot more hectic than some people may think. You’re always on the move: meeting with clients, going to a production set that is a 5-hour flight away, coordinating with graphic designers and video editors, collaborating with influencers — the list goes on. With so much happening all at once, things can get pretty overwhelming.
This is why I started using project management and collaboration software for the If & When team.
If you’re handling several clients and juggling several deadlines at the same time, then project management software will be your saving grace. You can use this to create to-do lists, assign tasks, and get a visual representation of your company’s workflow, allowing me to keep tabs on all my team members, whether in-house or offshore, without micromanaging them.
We initially started using Asana for this reason. For those of you who aren’t familiar with this software, Asana is essentially a workflow management software that allows you to set goals and deadlines for different projects and assign daily tasks to various team members. Overall, Asana is a pretty straightforward app, and it’s incredibly easy to use. Best of all, Asana is free for small teams!
Asana worked well for us in the first few months, but there were certain parts in our workflow that would either get missed, delayed, or take too long to accomplish. For example, an integral part of our workflow is to get a client’s approval before we post monthly content to their social media pages. Unfortunately, Asana lacks the integrations and automation that would allow us to breeze through this part of our workflow.
We’d have to assign the task to a team member manually, and then they’d have to go into their email, draft up the message, and send it out. That’s on top of all the other tasks we're assigned for the day. While it may seem like an easy task, doing it for several clients could take you hours. That precious time could have been spent doing higher dollar-per-hour tasks.
This is where Monday.com comes in.
We decided to migrate our entire workflow to Monday.com — an alternative collaboration software that allows you to organise everything on Kanban-style dashboards. Right off the bat, Monday.com gives you a better overview of the progress on every project. I’d say it’s a more visual software because it banks on colour-coding tasks and creating charts. But what really sealed the deal for me are Monday.com’s automation and integrations.
Monday.com did a lot of things for us that we had to do manually on Asana. Emails and text messages could be sent out automatically, tasks were assigned automatically, and deadlines are set automatically. It’s a much more seamless experience, and I no longer have to keep clicking around assigning tasks and deadlines to my team. Overall, Monday.com has made our lives much easier by taking mundane, repetitive tasks off our plate.
Here’s the thing: If & When is a low-cost company. In order for us to stay low cost but still efficient, we have to automate as much of our workflow as possible. While Asana was definitely more affordable (FREE), Monday.com allowed us to save both time and money by allowing us to focus on our core tasks.
So, here's to Monday.com
-----------------------------------
At If & When, our raison d’être // reason for being // centres on our love for storytelling. Through meaningful imagery that is equally engaging as it is impactful, we work with you in showcasing and broadcasting the very best of your ideals.
We are writers, editors, directors & actors designed to draw the world to all that you can imagine and to the journey you leave behind.
Find us at https://ifandwhen.co/
See some of our work at https://www.instagram.com/ifandwhen.co/
Stay tuned with me on https://www.instagram.com/killianpham/