Archive Outlook Emails Using Office 365 Archive Policy, Learn how

Method 1: Enable Microsoft 365 Archive Mailbox Via The Compliance Center

Watch the video here or follow the step-wise instructions below

Step 1: Open the Office 365 Compliance Center?

Step 2: On the left navigation menu select Information Governance

Step 3: Then click on the Archive tab

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Step 4: Select the user on the table and click Enable archive on the control panel above the table. On the right side you can see the capacity and current usage of the mailbox of the selected user.

Step 5:?Click “Enable” to archive the mailbox for the selected user

Step 6: You can confirm that Archive Mailbox is enabled

Step 7: If the status is still Disabled then just click Refresh

Step 8: Click Disable archive if you need to stop using the archive mailbox for the selected user

Method 2: Enable Microsoft (Office) 365 Archive Mailbox Using Microsoft PowerShell

Step 1: Open the Start menu and type “powershell” to find the Windows PowerShell application and then select it to run

Step 2: Connect to Exchange Online PowerShell using the PowerShell Commandlet (cmdlet)

Connect-ExchangeOnline        

The Exchange Online module will load and the Sign-in window will open

Step 3: Type your user name (email) and password

Step 4: Once it is connected to your Office 365 tenant, you will see a new command line

Step 5: Insert the cmdlet to enable archiving the mailbox for the selected user

Where is the user’s display name

Enable-Mailbox -Identity  -Archive
        

Step 6: To enable archive mailboxes for all users run the following cmdlet

Get-Mailbox -Filter {ArchiveGuid -Eq "00000000-0000-0000-0000-000000000000" -AND RecipientTypeDetails -Eq "UserMailbox"} | Enable-Mailbox -Archive        

Step 7: To disable archive mailbox for a single user run the cmdlet

Where is the user’s display name

Disable-Mailbox -Identity  -Archive        

For example:

Disable-Mailbox -Identity "Nada Al Sehli" -Archive        

Step 8: To disable archive mailboxes for all users run the cmdlet

Get-Mailbox -Filter {ArchiveGuid -Ne "00000000-0000-0000-0000-000000000000" -AND RecipientTypeDetails -Eq "UserMailbox"} | Disable-Mailbox -Archive
        

Method 3: Backup Outlook Emails With Point-in-Time Recovery

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