How to Archive Emails in Gmail in Bulk to Save Space?

In this tutorial, we will answer how to archive emails in Gmail in bulk mode and archive email Gmail where does it goes into detail manner. Before jumping into the discussion, we just want to clarify that there is no label of Archive in the entire Gmail inbox.?

Then, the question remains the same, how to find archived email in Gmail? Read this blog, and you’ll learn about archive Gmail email and other features to streamline your Gmail inbox. Now, dive into this SysTools guide.?

What Happens When You Archive an Email in Gmail Inbox?

There is a myth that archive Gmail emails trigger the deletion of emails. Now, let’s clear this confusion at once. Certainly, Gmail offers feature-packed options to organize your inbox i.e. Archive, Delete, and Mute emails.?

Let’s learn about these Gmail features:

• Archive: The archived Gmail email thread moved to All Mail labels. Additionally, the archived Gmail messages reappear when replying under the same email thread. Hence, it doesn’t mean that emails are deleted from Gmail.?

• Muted: If you mute the Gmail emails, it certainly skip or disappear from your inbox. Similar to archive, Muted emails are not deleted from the Gmail folders. However, it can be easily accessed in the “All Mail” label.

• Delete: Unlike Archive or Mute, the delete option is capable of freeing up storage space. Moreover, it helps Gmail users to manage their Gmail emails and achieve an uncluttered and tidy inbox.?

Now, we have explained three confusing features of Gmail. However, the option of archiving emails remains essential. So, archive emails in Gmail to organize your inbox without deleting them permanently.?

How to Archive Emails in Gmail in Bulk?

In the following section, we will answer the query of how to archive emails in Gmail. Here is the step-by-step guidance to bulk archive Gmail email:

1. Open your Gmail inbox.?
2. From the top, select the checkbox.
3. Click on the blue text to select all messages.?
4. Again from the top, click on the Archive option.?
5. With this, you can archive Gmail emails at once.?

By implementing these steps, Gmail users can easily archive the messages from the inbox. It is a simple and fast way to archive email threads in bulk mode.?

How to Archive Gmail Emails to Hard Drive?

To download the archived emails from Gmail to hard drive, users need to download Gmail emails to computer. Now, let’s move down to learn the steps instructions:

Please Note: Performing this solution needs both time and effort. Additionally, it is a repetitive task that might lead to chaos and even frustration for Gmail users. Hence, it is not recommended for professional users.?

1. From your Gmail interface, move to the All Mail folder.?
2. Here, find the archived emails > open it.?
3. From the top options, click on Move to Inbox.?
4. After this, choose the print option and select Save as PDF.?
5. Now, archive the emails on the desired drive on your computer.?

How do I Archive All Emails from Gmail Inbox?

If you want to archive all the emails just to declutter the inbox then, find the below instructions helpful. With this, users can easily archive emails in Gmail to sweep their inboxes and view overloaded emails.?

1. Open your Gmail account.?
2. Choose the display checkbox from the top, and click on it.?
3. Tab on the blue text to select all the messages from the inbox.?
4. Again from the top icons, click on the Archive option.?
5. Now, Gmail users can find zero emails in their inbox.?

Additionally, users can archive emails by date filter yet another way to hide emails from inbox. It is also considered the best way to archive emails. Now, the question is: archive email Gmail where does it go, and how to find it? Then, jump to the next section to know the solution.?

Where Do My Emails Go When Archive It?

As we have answered earlier Gmail put archived emails into the All Mail folder. Here are the go-to steps to find all the archive emails in Gmail:

1. To unarchive all emails from the All Mail folder > open Gmail.?
2. Move to All Mail from the left labels.?
3. Now, you can preview the archived emails.?

Using these methods, Gmail users need to spend time to find archived email threads from the All Mail label. However, we have another solution to make this task easy and quick with robust search features. Now, let’s learn them.?

How to Find Archived Email in Gmail? Try Smart Gmail Search?

To find or retrieve all the Gmail archived emails, here learn the Gmail search operators. Now, let’s dive into it:

1. Login to your Gmail through the web.?
2. Go to the search bar and write - in:archive.
3. Lastly, press the Enter key from your keyboard.?

Take Note: After testing and reviewing this feature, we found that sometimes Gmail combines both archived and unarchived emails at once. It is inconvenient for users to separate the archive emails from Gmail. So, try this method wisely.?

Where to Get Archived Emails in Gmail on Phone?

Are you finding the dedicated folder of Archive emails on your Gmail app on phone devices including iOS and Android devices? Certainly, you are making a mistake.?

Since there is no label presented for archive emails in Gmail. So, read the steps to discover your hidden emails in the Gmail app on your phone.

1. Open your Gmail app.?
2. Select the hamburger menu icon from the top.?
3. Go to the All Mail folder, here find the archived emails.

How to Fast Archive Emails in Gmail to Save Space??

Previously, we have talked about different methods to archive and find archived emails in Gmail. Additionally, Archiving emails doesn’t free up the space in your Gmail storage as those emails are just hidden from your inbox.?

To smartly manage your Gmail mailbox and avoid cluttered emails. Firstly, create a separate label for the archive emails and name it “Archive Folder”. Secondly, move all the archive emails to this particular email.?

Now, download the SysTools Gmail Backup Tool on Windows & Mac OS; it is commonly known as the Gmail archive tool. Using this software, Gmail users can easily save archive folder to a hard drive or external drive. It facilitates users to mass archived Gmail messages into a desired file format.?

Interestingly, this featured-packed tool has the option to Delete After Download to backup and delete the archived label from the inbox. It leverages Gmail users to manage and remove old archived emails from Gmail inboxes.?

So, use this expert-recommended and favored choice to archive Gmail emails.?

FAQs on How to Archive Emails in Gmail

Q. Does archiving emails save space in Gmail?

No, archiving emails doesn’t free up the storage in Gmail. Instead, it helps to organize the inbox and avoid cluttered or overflowing emails. Moreover, it makes the Gmail mailbox neat. Additionally, Gmail users can choose the Delete option to increase the storage. Hence, choose archive when you need to hide emails from your inbox.?

Q. What is the best way to archive Gmail emails?

Here are the easy and fast way to archive all Gmail emails from inbox:

1. Open Gmail > mark tick on the top display checkbox.?
2. After this, click on the blue text to select all email conversations.?
3. Lastly, tab on the Archive option to hide all emails from the inbox.?

Q. Where Does all the archived email go in Gmail?

The archived emails in Gmail are dumped in the All Mail label. Moreover, these emails are just hidden from the inbox and still stay in the Gmail account. Hence, you can move the archived email from All Mail or just reply under the thread to make it reappear in your inbox.?

Q. What is the benefit of the archive feature in Gmail?

Archiving email offers several benefits to Gmail users. It allows users to manage and even make the inbox clutter-free. It is a convenient way to hide unwanted emails from the inbox label and move them to the All Mail folder.?

That’s a Wrap!

Mastering the practices to archive emails in Gmail helps you to make your inbox organized and uncluttered. Most importantly, archiving is completely different from delete as it is just a way to hide emails from your overloaded inbox. In this tutorial, we have provided the answer to how to archive Gmail emails and unarchive them at once.?

So, follow the above practice to make your Gmail inbox clean. Additionally, use the SysTools recommended solution to download the archived emails in the hard drive and even free up the space from the Gmail mailbox.?