Application Tracking Systems.

Application tracking systems, or ATSs, are software programs used by organizations to track the progress of job applications. ATSs allow organizations to keep track of where a candidate is in the application process, as well as collect and store data on candidates. Given that almost every organization uses an ATS, it is important for job seekers to be aware of best practices when using these systems.

The first thing to remember when using an ATS is to always read the job posting carefully. Some postings may ask for specific information that needs to be included in your resume or cover letter in order for your application to be considered. If you don't include this information, your application may not be seen by the hiring manager.

Another important thing to keep in mind is how to format your resume specifically for an ATS. Many ATSs use scanning software that will automatically extract specific data from resumes submitted through the system. In order for your resume to be scanned properly, it is important to follow the guidelines provided by the ATS developer. For example, some developers may recommend including specific keywords throughout your resume in order for it to be properly indexed.

There is no one-size-fits-all answer to the question of how to track applications, as the best practices for doing so will vary depending on the specific needs of your organization. However, there are some general tips that can help you get started:

1. Define what you need from an applicant tracking system. Before you can begin looking for a system, you need to know what features and functions are essential to your organization. For example, do you need a system to track applicant contact information, resumes, or interview notes? Or would something more basic like an applicant tracking spreadsheet work just as well?

2. Establish criteria for choosing a system. Once you know what you need from a system, establish criteria for how that system should meet your needs. This might include factors such as price, ease of use, or compatibility with other software tools used by your organization.

3. Do your research. Once you have a list of potential systems, take the time to research each one in depth before making a decision. Ask others who have used the systems what they liked and didn't like about them, read reviews online, and watch demos or trial versions if available.

4. Use clear job titles and descriptions: Make sure that your job titles and descriptions are clear and concise, and use keywords and phrases that are relevant to the position. This will help your ATS to effectively match candidates to job openings and improve the accuracy of your search results.

5. Use standardized application forms: Use standardized application forms to ensure that you are collecting consistent information from all candidates. This will make it easier to compare and evaluate candidates, and will also help you to identify any gaps in their experience or qualifications.

6. Regularly review and update your ATS: Make sure to regularly review and update your ATS to ensure that it is accurately reflecting your recruitment needs and processes. This can include adding new job titles and descriptions, updating application forms, and making changes to your search criteria.

7. Use analytics and reporting: Utilize the analytics and reporting features of your ATS to track the performance of your recruitment efforts and identify areas for improvement. This can help you to optimize your recruitment processes and make more informed hiring decisions.

8. Provide training and support: Provide training and support to your HR and recruitment staff to ensure that they are able to effectively use your ATS. This can include providing access to user manuals, training materials, and technical support as needed.

Back to basics, Application tracking systems (ATS) are software applications that are used to manage the recruitment process of an organization. They are designed to streamline the hiring process by automating the tracking and management of job applications, resumes, and candidate information. ATS systems are used by companies of all sizes and in a variety of industries to improve the efficiency and effectiveness of their recruitment efforts. Don't expect more!!!