Anti-Bribery Policy Template - For the Bribery Act 2010

The bribery Act 2010 and Anti Bribery Policies.

The Bribery Act 2010, which came into force on 1 July 2011, makes it an offence for a UK national or person located in the UK to pay or receive a bribe, either directly or indirectly. The Bribery Act covers?transactions that take place in the UK or abroad, and both in the public or private sectors.

An anti-bribery policy is usually produced by companies, to?provide guidance to their employees on what this Act means and sets out rules and regulations for handling potential bribes.

Do companies have to have an anti-bribery policy?

Having an anti-bribery policy?helps protect your employees from the consequences of knowingly or unknowingly accepting a bribe. It also ensures your employees do not advertently or inadvertently offer bribes. Having an anti-bribery policy also helps to protect the reputation of your company.

How to create an anti-bribery policy?

Before creating one, companies should always read through the guidance as set out by the UK Government, available using this link.??https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/832011/bribery-act-2010-guidance.pdf

Policy statements would also serve it’s purpose best if tailored to the specific operations of a company.??Here you can find a policy, that can be used for most businesses without the need to update it, beyond adding the companies name and a contact.

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Policy statement

It is the policy of ___(COMPANY NAME)________, to conduct business in an honest and ethical manner.??Referred to in this policy as the “Company”,???______(COMPANY NAME) ________takes a zero-tolerance approach to bribery and corruption and is committed to acting professionally, fairly and with integrity in all its business dealings and relationships, wherever it operates, and implementing and enforcing systems to counter bribery.

Purpose

The company will uphold all laws relevant to countering bribery and corruption in all the jurisdictions in which it conducts business, including, in the UK, the Bribery Act 2010 (the?Act), which applies to conduct both in the UK and abroad.

Scope and applicability

This Anti-Corruption and bribery Policy (the?Policy) applies to all individuals working for or on behalf of the company at all levels and grades, whether permanent, fixed-term or temporary, and wherever located, including consultants, contractors, seconded staff, casual staff, agency staff, volunteers, agents, sponsors and any other person who performs services for or on behalf of the company (collectively referred to as?Workers?in this policy).

In this policy,?Third Party?means any individual or organisation that Workers come into contact with during the course of work and the running of the Company’s business, and includes actual and potential clients, intermediaries, referrers of work, suppliers, distributors, business contacts, agents, advisers, government and public bodies (including their advisers, representatives and officials), politicians and political parties.

What is bribery?

A bribe is an inducement or reward offered, promised or provided in order to improperly gain any commercial, contractual, regulatory or personal advantage, which may constitute an offence under the Act, namely:

• giving or offering a bribe;
• receiving or requesting a bribe; or
• bribing a foreign public official.

The Company may also be liable under the Act if it fails to prevent bribery by an associated person (including but not limited to Workers) for the Company’s benefit.

Gifts and hospitality

This Policy does not prohibit normal and appropriate gifts and hospitality (given and received) to or from Third Parties unless otherwise specifically stated. However, we have specific internal policies and procedures which provide guidance to Workers as to what is to be regarded as normal and appropriate gifts and hospitality in terms of financial limits, subject to the principles set out below (the?Overriding Principles), namely that any gift or hospitality:

• must not be made with the intention of improperly influencing a Third Party or Worker to obtain or retain business or a business advantage, or to reward the provision or retention of business or a business advantage, or in explicit or implicit exchange for favours or benefits;
• must comply with local law in all relevant countries;
• must be given in the name of the organisation, not in an individual’s name;
• must not include cash or a cash equivalent;
• must be appropriate in the circumstances;
• must be of an appropriate type and value and given at an appropriate time taking into account the reason for the gift;
• must be given openly, not secretly;

The Company appreciates that the practice of giving business gifts varies between countries and regions and what may be normal and acceptable in one region may not be in another. The test to be applied is whether in all the circumstances the gift or hospitality is reasonable and justifiable both in the UK and any other relevant country. The intention behind the gift should always be considered.

What is not acceptable?

It is not acceptable for any Worker (or someone on their behalf) to:

• give, promise to give, or offer, a payment, gift or hospitality with the expectation or hope that they or the Company will improperly be given a business advantage, or as a reward for a business advantage already improperly given;
• give, promise to give, or offer, a payment, gift or hospitality to a government official, agent or representative to facilitate or expedite a routine procedure;
• accept payment from a Third Party where it is known or suspected that it is offered or given with the expectation that the Third Party will improperly obtain a business advantage;
• accept a gift or hospitality from a Third Party where it is known or suspected that it is offered or provided with an expectation that a business advantage will be improperly provided by the Company in return;
• threaten or retaliate against another Worker who has refused to commit a bribery offence or who has raised concerns under this Policy; or
• engage in any activity that might lead to a breach of this Policy.

Facilitation payments and kickbacks

We do not make, and will not accept, facilitation payments or “kickbacks” of any kind, such as small, unofficial payments made in return for a business favour or advantage.

Charitable donations and sponsorship

The Company only makes charitable donations and provides sponsorship that are legal and ethical under local laws and practices and which are in accordance with the Company’s internal policies and procedures.

Record keeping

We keep appropriate financial records and have appropriate internal controls in place which evidence the business reason for gifts, hospitality and payments made and received.

Responsibilities and raising concerns

The prevention, detection and reporting of bribery and other forms of corruption are the responsibility of all those working for us or under our control. All Workers are required to avoid any activity that might lead to, or suggest, a breach of this Policy.

Workers are required to notify the Company as soon as possible if it is believed or suspected that a conflict with this Policy has occurred, or may occur in the future, or if they are offered a bribe, are asked to make one, suspect that this may happen in the future, or believe that they are a victim of another form of unlawful activity.

Any employee who breaches this Policy may face disciplinary action, which could result in dismissal for gross misconduct. We reserve our right to terminate our contractual relationship with non-employee Workers if they breach this Policy.

If any Third Party is aware of any activity by any Worker which might lead to, or suggest, a breach of this Policy, they should raise their concerns with the ___(NAME AND JOB TITLE OF PERSON) ________, in the first instance –???????_______(ADD CONTACT INFO)____________

Training and communication

Training on this Policy is provided for all Workers and our zero-tolerance approach to bribery and corruption will, where appropriate, be communicated to clients, suppliers, contractors and business partners.

Monitoring and review

The Company monitors the effectiveness and reviews the implementation of this Policy at appropriate intervals, considering its suitability, adequacy and effectiveness. Any improvements identified are made as soon as possible. Internal control systems and procedures are also subject to regular review to provide assurance that they are effective in countering any risks of bribery and corruption.

All Workers are aware that they are responsible for the success of this Policy and should ensure they use it to disclose any suspected danger or wrongdoing.

Article Written by Ruhel Uddin - https://www.dhirubhai.net/in/ruhel-uddin-5a746020/

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