Allocate Time To Work That Matters Most
Do you think you have more hours in a day? It's the one thing that everyone aspires to yet can never have. However, what if you could dedicate a substantial amount of time—possibly up to 20% of your workday—to the tasks that truly count?
I’ve spent years studying how knowledge workers can become more productive and the answer is simple: eliminate or delegate unimportant tasks by replacing them with value-added tasks.?
According to my years of learning, an average of 41% of employees' time is spent on optional tasks that don't provide much personal fulfilment and might be done by someone else. So why do they keep doing this? That’s simple because riding oneself off work is easier said than done.
Productive employees make themselves productive by thinking about how they choose what is most important to them and their organisations by being mindful of how they spend their time. They reduced meeting time by two hours per week on average, and desk work by six hours on average. And there was no denying the advantages.
Why is it so hard??
Since most of the work they accomplish is done within their thoughts, it is hard to witness, and the quality of the job is typically subjective. Although management could have suspicions about an employee's wasteful use of time, they may find it difficult to identify the issue, let alone find a fix.
Organisations have some responsibility for productivity that falls short of ideal. Over the past ten years, cost-cutting measures have become commonplace, forcing employees to take on some low-value jobs that divert them from more crucial work, like booking trips. Despite a recovery in business confidence, many organisations are reluctant to add more resources, especially in the administrative domain.
Certain businesses do make an effort to assist their productive workforce in concentrating on the most valuable aspects of their employment.
What employees can do?
A modified version of the well-known Start/Stop/Continue exercise is intended to assist you in making little yet meaningful adjustments to your daily work routine.?
Identify low-value task
Self-assessment skills are important. Examine every one of your everyday pursuits and determine which ones are:
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Choose whether to remodel, assign, or drop
Divide the low-value jobs into three categories: long-term redesign (work that requires restructuring or overhauling), off-load opportunities (tasks that may be assigned with little effort), and fast kills (things you can stop performing immediately with no negative repercussions).
Off-Load Tasks
The majority of participants finally overcame those obstacles. They assigned out between 2% and 20% of their work to others while maintaining team and individual productivity levels.
Allocate freed-up time
Naturally, being effective as well as efficient is the aim. Finding the best way to utilise the time you've saved is the next step. After you've listed two or three tasks you need to be doing but aren't, maintain a journal to see if you're making better use of your time.
Commit to plans
Even though this is a completely self-directed process, it's important to discuss your idea with a mentor, coworker, or supervisor. Describe the things you are giving up and why. And commit to talking about your accomplishments in a few weeks.
Synopsis
Productive Employees who concentrate on key activities can increase productivity by a large margin. According to studies, they squander 41% of their time on unnecessary tasks. This article provides a way to assign or get rid of certain chores. Finding low-value tasks that don't add anything and can be eliminated, reworked, or assigned is crucial. The problem is that knowledge labour is invisible and subjective, which makes it difficult to identify inefficiencies. Businesses may lack the means to assist as well. However, workers have the power to assume command. They can recognise trivial chores, choose how to manage them, and free up time for critical activities by applying a modified version of the "Start/Stop/Continue" method. Lastly, there's an increased probability of success if you commit to the strategy alongside a coworker or supervisor.
To learn more about the productive and management skills we follow at Proowrx, book a discovery call today.?