AI Writes Better Emails

Use AI (ex: ChatGPT, Microsoft Copilot) to Optimize Your Email Use

The number of emails that most full-time employees with office jobs receive and send in a day can vary widely depending on their specific role, industry, and company culture. However, on average, studies have shown that full-time employees receive and send anywhere from 50 to 100 emails per day, 10K - 30K each year. Beyond email, we chat a lot. In my last job, we used Cisco Webex to live chat each other. The number of messages I received and sent via chat was in the hundreds daily. In my role as Lead Incident Manager, these chats were serious, technical, detailed, start/stop-server-AB12-now level of communication. Not much fluff during incident chats. Grammar was ignored, but vocabulary was key, including made up terms. AI can help you communicate more effectively especially in emails and chats.

Let's help you get out of email hell. Use AI (ex: ChatGPT, Microsoft Copilot) to streamline your email use in several ways:

Drafting Emails: If you're unsure about how to phrase a particular email or need help composing a message, you can use ChatGPT to generate drafts. Simply provide the context and key points, and ChatGPT can assist in crafting the content for you.

Proofreading: Before sending out important emails, you can use ChatGPT to proofread and edit your messages for grammar, clarity, and tone. This can help ensure that your emails are professional and error-free.

Email Templates: ChatGPT can generate email templates for common types of messages, such as follow-ups, introductions, or thank-you notes. This can save you time and effort by providing pre-written content that you can customize as needed.

Managing Email Overload: If you're struggling to keep up with your inbox, ChatGPT can help prioritize and organize your emails. You can use it to create filters, set up automatic responses, or develop strategies for managing email overload more effectively.

Scheduling Emails: ChatGPT can assist in scheduling emails to be sent at specific times or dates. This can be useful for ensuring that important messages are delivered at the most opportune moments.

Responding to Queries: If you receive a lot of similar queries via email, you can use ChatGPT to generate standardized responses. This can help streamline your communication process and ensure consistency in your replies.

For more information about adopting AI in the workplace:

Forbes: Generative AI In The Workplace: 5 Takeaways From Pioneers In Microsoft Copilot Adoption.

Artificial Intelligence: A Modern Approach by Stuart Russell and Peter Norvig. This book is a thorough introduction to the field of AI, covering all the fundamental concepts and techniques.

Learn what ways people are better than AI, and the other way, in my new book: "AI MetaCORPhisis: Business Success with Artificial Intelligence" which is a guide and a companion for your AI journey. It will help demystify the complexities, illuminate the opportunities, and guide you through the practical aspects of integrating AI into your business fabric. Whether you're a seasoned executive, an aspiring leader, or a curious observer, this book is your window into the world of AI in business – a world where the fusion of algorithmic brilliance and human creativity is crafting the businesses of tomorrow."