The AI revolution?

AI is here and this is just the beginning

The integration of AI chatbots within MIS has revolutionised the education sector and will continue to do so.

AI chatbots allow users to ask questions in natural language and receive instant responses, providing immediate access to information for pupils, parents, educators, and school administrators.

This post explores the benefits of an innovative AI personal assistant

In today’s fast-paced and technology-driven world, immediate access to information is essential for pupils, parents, educators, and school administrators. By integrating chatbots into an MIS, educators can access data and analytics in real-time, streamline operations, and make better-informed decisions.

The video below provides a summary of the easy functionality:

Task Generation

One significant benefit of Bromcom’s Personal Assistant is that it can assist all users with task generation. What that means at the chalk face is that staff can find answers to highly specific questions — the sort of questions that can create a series of very time-consuming tasks. For instance, by typing in queries such as “Organise a house event with the following activities: arts and crafts, nature walk, and treasure hunt for eight children aged 10,” the AI chatbot will suggest some activities, including decorations and notes to consider for these children. This feature can be beneficial for teachers looking for engaging activities for their students. It can also help educators with generating class schedules, creating lesson plans, and tracking student attendance, saving time and streamlining operations.

Bromcom, a significant contributor to the UK education market, has introduced several innovations such as the first multi-processor based multi-user DOS for school administration in 1989, Wireless EARS in 1992, and the first cloud-based MIS in 2010. At the BETT Show in 2023, Bromcom demoed its AI Personal Assistant, built using ChatGPT, which assists all users with task such as creating class schedules, creating lesson plans, and tracking student attendance. The BETT 2023 demo also showed how an AI chatbot can provide instant responses to important questions.

AI powered MIS — improving daily life for MAT users

Incorporating AI chatbots into MIS has transformed the way Multi Academy Trusts (MATs) access and analyse data, providing instant responses to queries in natural language and making it easier for non-technical staff and parents to access information. AI functionality is accessed simply by clicking or tapping on the AI icon at the top of the screen.

AI chatbots, then, provide a range of benefits for the education sector, including instant access to data and analytics. With natural language processing, chatbots can understand and respond to questions in a way that improves efficiency and makes the working day life more enjoyable for staff.

AI chatbots can also be integrated with MIS, providing real-time data, streamlining operations, and enhancing decision-making processes. One of the emerging features of AI is live-translation, making it easier for non-English-speaking parents to receive translated messages and respond in their own language. Also, AI chatbots allow users to retrieve information without having to use complex tools like Power BI.

Personal assistant — made with Chat GPT

Bromcom’s Personal Assistant Chatbot is built using Chat GPT, an AI language model that generates responses to queries. Users can type in their questions, and the AI chatbot will provide instant responses in a conversational style.

Bromcom’s game-changing Personal Assistant chatbot, built using ChatGPT. Bromcom’s AI-powered MIS utilises an innovative and advanced design to extract user data through its integration with Chat GPT’s API. The system follows a multi-stage process that involves filtering out personal information, transmitting the “filtered question” to Chat GPT’s servers, and formatting the response.

The process entails various stages such as filtering out personal information, sending the “filtered question” to ChatGPT’s servers, and formatting the response based on Bromcom’s database schema names that are shared with ChatGPT.

Data security

The process is designed to keep users’ data secure and to comply with GDPR (General Data Protection Regulation). Bromcom ensures that their schools’ data is ringfenced and not accessible to Chat GPT’s servers. Chat GPT’s servers are located in the USA and the EU. This separation of Open AI and the internal school systems provides a highly secure, reliable, and robust solution to ensure the confidentiality user data.

Features such as these can facilitate the production of rich and meaningful data. An example of this is enabling a quick comparison with one school’s performance with others within the same Trust. Other useful answers to important questions could be regarding a suggestion of mixed year groups for a collapsed curriculum day. Once the information has been retrieved, the Bromcom AI panel can be closed and users can return to their MIS.

Swift evolution

As technology continues to evolve, it is essential to have innovative companies leading the way in driving technological advancements in education. The technology is likely to continue to evolve at a rapid pace — so watch this space.