Benefits of Digital Timesheets Over Paper

Discover the benefits of digital timesheets over paper and how Juntrax offers a comprehensive solution to streamline your business operations, enhancing efficiency and accuracy.

Introduction

The debate between traditional paper timesheets and their digital counterparts continues in today's digital era. However, transitioning from paper to digital brings various advantages, significantly impacting business efficiency. From eliminating errors to enhancing accessibility, the benefits are compelling. Let's delve into the advantages of digital timesheets and explore how embracing a solution like Juntrax revolutionizes this essential aspect of business management.

The most significant issues with paper timesheets and punch cards

They cover too broad of a period

While timesheets are expected, you only see a small detail about an individual's workday. What you get are digits and some bare-bones information.

This is fine if you're at a job that emphasizes your presence so that others don't rely on your work or if you supply timesheets to accounting to estimate your payroll.

There's more room for human error and exploitation

When timesheets are filled out by hand and count solely on noting down time, there are several openings for issues:

• A person's handwriting is indistinct;
• The way they round up could be different and, inconsistent, compromising the calculations;
• They could commit mistakes while filling out their timesheets;
• Calculating payroll requires more focus since slip-ups are more unrestricted to make;
• A person can forget or purposefully overlook writing down a task or a break.

With paper timesheets, there will always be a way to beat the system. In one of my old workplaces, we didn't fill out timesheets as such, but we did have company ID card readers at the central and back door (where we had our breaks). These card readers would unlock the door, so the system would know when you entered and left the building (started and ended your workday and when you took breaks).

The story's moral is that some people will find ways to skirt the rules, and outdated timekeeping systems make it much easier for them while they suffer losses.

?

Additional work for other departments

For managers and team leads, paper timesheets can be a nightmarish archive to go through when they have to make project assessments or check how their teams are faring overall. And bare-bones information like when they entered and exited the workspace will only help a little. For them, time entries with more detail and collective timesheets are much more helpful.

For accountants, a timesheet like the one in our example saves time, as the person has already calculated their payroll. However, it's safe to guess that the accountant will go through the math again to ensure everything is by the book. Not to mention inputting the same data in their software or books. This doubles the work and unnecessarily so.

For freelancers, a timesheet like this works to their disadvantage. Clients will often ask for a breakdown of their processes and deadlines. While freelancers give as little information as they want, much trust relies on transparency. It is invaluable to show your client how much time you spend per day on each part of their project. It builds a better understanding and helps you justify your bill rates.

Why we need digital timesheets

This section will focus on the multiple advantages of digital timesheet for your busines. You'll see how vital a single software can become by the end of the list.

Digital timesheets let you edit timesheets.

With a digital timesheet, editing the depiction of each time entry is possible. This is perfect for adding details about the task related to that entry—details like the tools used, who assigned the task, etc.

While you can argue that the identical is available on a paper timesheet, there are always issues of illegibility and people punching in or filling in for their coworkers (risk of time theft). But with a digital time tracker and timesheet, you get three solutions to these problems:

1. It's more manageable to fix a time entry digitally than it is on paper;
2. Each employee has their login credentials, so they can't write up time for each other, and
3. Employers can lock the editing choice in the software itself. This means the employees will require approval before revising a time entry, which is excellent for controlling time theft.

By adopting digital timesheet from Juntrax, businesses can overcome the limitations of traditional paper-based systems. The shift to digital resolves existing challenges and optimizes accuracy, accessibility, and working efficiency, finally bestowing to a more agile and productive work environment.

Conclusion

In conclusion, the benefits of digital timesheets over paper are undeniable. Juntrax, as a complete digital solution, offers many advantages in terms of accuracy, accessibility, and efficiency. Adopting Juntrax's digital timesheet management empowers businesses to eradicate manual errors, enhance accessibility, and boost overall efficiency, contributing to streamlined operations and improved productivity.