Addressing the Growing Need for Unstructured Data Management with SEAL

In today's rapidly evolving digital landscape, managing unstructured and semi-structured data has become a critical challenge for enterprises.

According to Gartner (Impact of Generative AI on How Enterprises Consume IT Services, March 2024), “By 2026, data management spend on technologies and services focused on unstructured and semistructured data will account for 40% of total data management enterprise spend, up from less than 5% today".

This shift underscores the growing importance of effective solutions for handling the vast amounts of unstructured data that modern businesses generate.

The Market Need for Unstructured Data Management

Unstructured data, which includes emails, documents, images, audio, and video files, poses unique challenges for enterprises. Unlike structured data, which is neatly organized in databases, unstructured data is more difficult to manage, analyze, and secure. This type of data is growing exponentially, driven by increased digital interactions, multimedia content, and the proliferation of IoT devices.

Organizations struggle with various issues related to unstructured data, such as:

• Cost Management: Storing and managing large volumes of unstructured data can be costly, especially with legacy systems (such as Opentext Documentum, IBM Filenet, Hyland OnBase or Alfresco) that are not optimized for such tasks. Additionally, the existence of multiple information islands within an organization can lead to increased storage costs and inefficiencies.
• Compliance and Regulatory Requirements: Enterprises must adhere to stringent regulations like GDPR, HIPAA, and others, requiring robust data management and governance practices to avoid legal penalties and reputational damage. Multiple information islands complicate compliance efforts, making it difficult to maintain a unified and comprehensive view of data.
• Operational Efficiency: Unstructured data can hinder productivity if not managed properly, leading to time-consuming searches and inefficient workflows. Information silos exacerbate these issues by fragmenting data, making it harder for employees to find and use the information they need.
• Security Risks: Unstructured data is often more vulnerable to breaches and requires advanced security measures to protect sensitive information. Disparate data repositories increase the complexity of securing all data, heightening the risk of breaches.

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SEAL: A Comprehensive Solution for Unstructured Data Management

SEAL, developed by Axivant, is a next-generation software platform designed to address the complexities of unstructured data management. With a metadata-based architecture and a low-code approach, SEAL ensures efficiency, compliance, and automation of unstructured content, effectively covering cost reduction, productivity and regulatory compliance use cases.

By integrating content services and records management into a single, scalable platform, SEAL eliminates the silos of information that often plague organizations, leading to increased efficiency and reduced costs. Its metadata-driven architecture guarantees high availability and performance, while its low-code approach allows for easy customization and integration into existing systems. SEAL stands out as a holistic solution for modern enterprises, providing robust support for both active document management and long-term records archiving, thereby addressing the full spectrum of unstructured data management needs.

Key Features and Use Cases of SEAL:

• Content Modernization: SEAL enables organizations to move away from legacy enterprise content management systems and embrace the future with a next-generation content management and automation platform. This modernization improves efficiency, scalability, and integration capabilities, allowing businesses to adapt to evolving technological and regulatory landscapes.
• Content Consolidation and Integration: SEAL integrates with various enterprise applications (SAP, Salesforce, Microsoft, Oracle), providing a centralized repository for unstructured data. This consolidation streamlines access and management, reducing silos and improving efficiency.
• Advanced Automation and AI Capabilities: Utilizing AI and machine learning, SEAL automates the classification, extraction, and search of relevant content, significantly reducing manual efforts and enhancing productivity.
• Compliance and Security: SEAL's robust compliance features ensure adherence to regulatory standards, while advanced security measures protect sensitive data through encryption, access controls, and audit trails. SEAL facilitates governance and regulatory compliance by providing holistic management and automation of all unstructured data across the organization. In an era marked by increasingly stringent regulatory standards, SEAL prepares organizations for potential requests for information or investigations by regulatory agencies, ensuring that all compliance obligations are met effectively and efficiently.
• Efficiency through Paperless Operations and Electronic Signature: SEAL supports paperless processes to increase operational efficiency. It seamlessly integrates electronic forms and electronic signatures into workflows, promoting efficiency, reducing operational costs, and ensuring environmentally sustainable practices. This capability helps organizations streamline their document-centric processes and enhance overall productivity.
• Cloud and On-Premises Flexibility: Designed for cloud, on-premises, and hybrid environments, SEAL offers flexibility to meet diverse organizational needs, supporting digital transformation and modernization initiatives.

Global Presence and Support Through Our Strategic Partnership with Hitachi Vantara

Our strategic partnership with Hitachi Vantara further strengthens SEAL's capabilities in unstructured data management. Hitachi Content Platform (HCP) is a highly scalable object storage solution designed to handle vast amounts of unstructured data efficiently.

Benefits of SEAL and Hitachi Vantara Partnership:

• Scalable Object Storage: HCP provides a scalable storage infrastructure that supports SEAL's advanced data management functionalities, ensuring seamless handling of large data volumes.
• Enhanced Data Protection: Combining SEAL's metadata-management and security features with HCP's robust data protection mechanisms ensures comprehensive security for unstructured data.
• Cost Efficiency: The integration of SEAL with HCP enables cost-effective storage solutions, leveraging Hitachi Vantara's efficient storage technology to reduce overall data management costs.
• Global Reach: This partnership allows us to offer unstructured data management solutions on a global scale, providing consistent, high-quality services to enterprises worldwide.

Conclusion

The increasing focus on unstructured data management highlights the need for advanced solutions like SEAL, which, when combined with Hitachi Vantara's HCP and solutions design, implementation and global support capabilities, offers a powerful, scalable, and secure platform for enterprises. Together, we empower organizations to efficiently manage their unstructured data, ensuring compliance, enhancing productivity, and driving cost savings. As the digital landscape continues to evolve, SEAL and Hitachi Vantara are committed to leading the way in unstructured data management, helping businesses unlock the full potential of their data assets.

For more information about how SEAL can revolutionize your unstructured data management, visit our product website at seal-online.com.

To learn more about Axivant and our innovative solutions, visit axivant.com.

Discover how our partnership with Hitachi Vantara supports global unstructured data management solutions by visiting hitachivantara.com.