Abstract Understands...

'Abstract Understands...' is a series that looks at the different challenges our Legal Sector clients have faced, and the solutions we've designed, built and delivered to overcome these challenges on their behalf.

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This week, we focus on the challenge of Document Production & Management…

Document production is a fundamental aspect of any industry, but is particularly important in the Legal Sector, underpinning everything from contracts to Case Management Files.?However, the industry is not without its challenges when it comes to document production, particularly in IT.

First and foremost, the sheer volume of documents that need to be produced presents a significant challenge, further exacerbated by the fact that there are so many software programs available for the creation, storage and management of these documents. This has proven both time consuming and costly when attempting to store and maintain these documents.

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These challenges are further compounded when you consider the requirement for absolute accuracy and consistency. Typically, numerous and varied templates are developed and maintained, but these need?to be made accessible and available to many users, which introduces its own set of challenges, not least the security of these documents and the information contained within.

The information and data within these documents is often sensitive so the relevant robust protocols need to be implemented to protect this data, including measures such as the installation of firewalls and antivirus software to document encryption or even the creation of user-authentication systems.

These solutions will vary depending on the volume and sensitivity of the data within the documents, but also the scale of the wider solution. Either way, the requirement remains to ensure these services and solutions are up-to-date.

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To this end, our clients benefit from the advantages of the native capabilities that support all of the above from the?cloud solutions we've built and implemented for them,?-from the ease of identity and access management to the complete availability of both documents and data, not to mention the complete ability to scale quickly and effectively.

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Additionally, the use of Artificial Intelligence (AI) has resulted in significantly streamlined document production and management processes by considerably reducing manual processing time in addition to validating the accuracy and integrity of the data captured and stored.

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This demand on the industry is only increasing and, with more options available to?Legal Firms than ever before, it's essential to make the right holistic technology decisions to ensure consistent and cohesive systems that can scale to deliver today's needs... as well as those of the future.

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Has your firm embraced these approaches and how are you planning efficiencies?