8 challenges all data managers face and how to solve them
Dealing with large quantities of data can be daunting, and as a result, clinical data managers (CDMs) face many challenges in the clinical trials space.?Here's how Viedoc solves these challenges. ?
?“As a data manager, I was able to design forms quickly, on my own, thanks to the helpful?eLearning?documentation and videos.”?
1.?Expensive data extraction?
One system means one solution to all your data problems—no more manual import and export needed. With Viedoc, data syncs across all applications automatically.?This means, the data recorded in Viedoc Me is accessible to the CDM reviewing the data for each site in Viedoc Clinic and Viedoc Reports?on a daily basis.?
Automatic processing of your data doesn’t just save time, though—it’s also more cost-effective and efficient for sites.
“The user interface is very simple and easy to view. Love that the lab report data is automatically imported and that the next visit window is visible to study staff when completed the ‘next visit planned’ info.” ?
2. Data privacy, security, and transparency issues?
When it comes to data management, it’s essential to provide data security to your patients in the form of data privacy, and to be transparent about how that data is handled throughout your trial.?
Your clinical team can do so by ensuring that the trial design facilitates both the anticipated users and the proposed analyses to boost privacy protection, regardless of whether the trial is on-site, decentralized, or hybrid.
Viedoc offers access limitation through user roles, randomization, encryption, easy-to-read audit trails, and the option for patients to provide electronic signatures, or eSignatures for informed consent. Our eClinical suite is ISO 27001 certified and protects all data that goes through the system.?
“User permissions are flexible. The reports tool is very extensive. A good export functionality. Complete audit trail accessible on different levels. Easy to use verification flags.” ?
3. Hidden charges?
We’ve been there—you think you’ve heard all the costs upfront, but when the time comes to make changes later, extra charges pop up.
Viedoc is completely transparent about what the costs will be for your study, including any additional charges that could be incurred down the road.
”No matter how complex the clinical study is, Viedoc always makes our working process seamless and smooth. Furthermore, Viedoc's support team is always helpful and practical, ensuring maximum performance whenever and wherever we run our study. The price is also affordable. We were not charged license fees until after our study started, and there were no unexpected charges, which was a plus.”?
— Zack Z, Clinical Data Manager, Pharmaceuticals from Capterra reviews?
4. High costs & delays?
A streamlined and ultra-fast setup is one of the aspects of Viedoc you’ll love the most. The easy to use drag and drop functionality and global template library in CDASH format cuts setup times by more than 50%. With a training time allotment of 8–16 hours and no previous experience in database design or programming needed, you can get started in no time.?
Thanks to one platform, your clinical team won’t need to worry about transferring data to different systems or training on several platforms. And with a faster workflow, you can minimize costs and avoid delays.?
”We discovered that setup times are substantially reduced and functionality of edit checks (in simple settings) works nearly flawless.”?
— Rolf Z, Head Data Management, Biotechnology from Capterra reviews?
5. Quick review and decision making ?
Viedoc Reports makes it easy to review data, and its comprehensive features and views ensure that users can analyze data from all angles.
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With beautiful and powerful reports, like our Key risk indicator (KRI) report, you can get a quick overview of the key risk indicators per site, so you can address adverse events or potential issues as they arise.
In addition, our eLearning makes it easy for anyone to learn what they need to do quickly—meaning users can make decisions faster without depending on the assistance of outside parties or vendors.
Find out what you need to know right away with the knowledge that all the data you’re viewing is updated with real-time metrics.
”It is easy to configure the data checks to limit data entry errors and I think it is very helpful to be able to configure visibility of forms and visits, so that not everything is visible at once. The Viedoc Reportsfunction is appreciated. It is comprehensive and makes it easy to review data.”?
— Lise Egholt L, Biometrics Project Manager, Research from Capterra reviews?
6. Inefficiency, data quality issues, and unnecessary risk?
Since Viedoc is one system, everyone has access to the data they need, and all changes are made instantly—this is how we ensure the best quality of data.
The data you collect never needs to leave the system. Therefore, you automatically avoid unnecessary risk and potential data quality issues.
”After using several market-leading EDC systems in my work as a clinical project manager, I prefer working with Viedoc. Viedoc is an extremely user-friendly system with intuitive functions for data collection, monitoring, and reporting. The design is excellent and the safety reporting and data export functions are far better than in other systems. Viedoc is highly appreciated among site staff, monitors, data managers, and project managers.”?
— Linn S, Sr Clinical Project Manager, Research from our Capterra reviews?
7. Workflow across systems?
One ecosystem means endless possibilities.
Viedoc lets you design, manage, and execute clinical studies in one scalable system. A streamlined system should work together, and that’s why we designed Viedoc to fit perfectly together like puzzle pieces.?
We have a core solution that performs even better with our fully integrated add-ons, including our ePRO/eCOA, Viedoc Me, and our telemedicine solution, Viedoc Connect. Each add-on is specially developed to streamline and enhance a particular aspect of your trial.?
“Viedoc's eClinical products are an excellent complement to our CRO services. Especially since we can run the software as a service completely self-sufficiently with our eSolutions department and do not depend on others to set up and customize the system for the projects. This makes us independent and flexible - two qualities we consider essential when working with our biotech and medtech customers. It also gives us an advantage over our competitors, as we are now true experts in using the Viedoc system and can implement changes during the course of a study extremely quickly and efficiently. Viedoc is a very innovative company that is constantly improving and adding new modules.”?
–?Ursula T,?Senior Director Clinical Operations, FGK?
”Setting up integrations for lab data can be a challenge, in our experience Viedoc is certainly capable to load results from not only the large central labs, but also from the small specialty labs, reducing the number of external datasets and streamlining the downstream programming.”?
— Margreet O, from Capterra reviews?
8. Validation concerns?
Clinical validation, the process of testing data points, edit checks, and checking the overall system for defects that might impact data quality and consistency, is all made easier with Viedoc Admin.?
With audit trails, immediate design changes (with no need to re-validate), and 100% compliance, you can be confident your data is ready for audits or inspections with Viedoc Admin audit trail. And with the Viedoc Inspection Readiness Packet (VIRP), knowing what to do in preparation is a piece of cake.
"Easy to design checks. Medical validator role is beneficial to check and approve codes immediately."?
—?Snehal K, Clinical Data Manager, from Capterra reviews?
Clinical data management is challenging, but Viedoc makes it simple.
For two decades, we have perfected the craft of making clinical data more accessible so that greater discoveries can happen sooner. Contact us to learn how we can help your team achieve more. ?