7 Ways Technology and Related Innovations Are Shaping Modern Workspace

We all are well aware of the famous quote “Change is the only constant in life” and embracing the change is our way forward. On the given line, we notice that the modern workplace is very distinctly different from the ones that previously existed. In today’s date rapid Technological innovation and increased adoption have entirely reshaped organizations by making their business processes highly integrated, and more streamlined. Companies of different sizes and ages are seen integrating technology into their structure and operations to enhance their standard business function. More than a mere need, it is a requisite of the current hour.

Integrated technology has facilitated companies in running their tasks straightforwardly and lessened the human workforce’s need to a significant low. Many might think that Integration of technology at first disrupts the flow of work and that is true. But After a while, it starts reaping benefits as it enables employees to perform tasks more efficiently. Not only does technology empower companies to keep the focus on business goals, but it also assists in motivating staff members.

So, let’s take a look at the under-mentioned list stating some of the effects of technology on the modern workspace.

1. Facilitates Cooperative collaboration:

Technology has brought in 360 degrees of change in the way companies collaborate. Today, connecting with work associations or employees can be easily possible from any point of the globe, at any point in time without any constraint. This has multiple benefits for an organization as it paves the pathway for a high level of flexibility in communication that translates into better bonding and understanding between the employees, co-workers, and managers.

With the click of a mouse, tech innovations have enabled us to access the entire workspace encapsulated in a single device. Various companies are getting company needs-oriented customized software such as IM systems, cloud technologies, and customized messaging software to interact with each other. Installation of various other software has further eased their work.

For instance, Amidst this, cloud technology has taken the central place by opening up a world of opportunities — Clients can be updated in seconds about project progress, files can be uploaded and edited at any hour just because of this one technology. One such is The “new work nucleus” referring to a collection of SaaS-based personal productivity, collaboration, and communication tools, combined into one cloud office product, has gained significant popularity. It includes features like email, instant messaging, file sharing, conferencing, document management and editing, searches and discovery, and collaboration that can boost employee productivity.

2. Enhanced communication:

Technology has drastically changed work environments and workplace communication. The increasing usage of smartphones, social media sites, chat apps allows you to text, video call, or even video conference eliminating the need to be always available at your workplace. The shift to virtual alternatives closely mimicking an in-person meeting for almost all business functions has reshaped the functionality of your typical office, which in turn makes communication between the employees or management to subordinates or management to management more accessible, instantaneous, deliberate, and unified.

This new way of working improves any business’s ability to connect, collaborate and improve productivity. It has made it possible to engage in other important works outside the office while keeping in touch even face-to-face with your colleagues at the office seamlessly getting the work done.

3. A Better Employee Experience

While technology in the workplace is just one factor that contributes to an employee’s overall experience, it’s a significant one. Technology shapes an organization’s culture and influences and determines how employees interact with the physical workspace. Most employees today expect workplace technologies to be just as advanced and intuitive as the apps they use on their smartphones. That’s why forward-thinking organizations are investing in employee experience solutions that include mobile apps, kiosks, and even installed IoT sensors that allow employees to use more personal Internet of Things (IoT) devices or wearables at work, adopting the highly acclaimed trend known as bring your own thing (BYOT)

Research by Jacob Morgan?found companies that invested heavily in the employee experience?earned more than four times the average profit and twice the average revenue?compared to those that didn’t.

4. Improved in-house Organization

Technology plays a major role in keeping the business fully organized. Systems like Project Management Software helps in building, delegating, reviewing, and assessing tasks allotted to the employees in an efficient, digital manner with relatively fewer chances of error. It eases the process by which Employers and managers supervise workplace activities that help in keeping everything on track. It is a one-stop solution to maintain responsibility, accountability, efficiency, and timed delivery of tasks assigned to people.

Modern organizational workplaces are embracing real innovative products and Project management software intending to increase workflow and boost efficiency. Apart from boosting quality and quantity of work, they also help in risk assessment by providing a red flag every time a task deviates from the plan of action that might lead to an unsuccessful project. Space management software aids in workplace organization which results in improved space utilization.

5. Greater access to leveraging B2B Marketplaces

Any goal-oriented Company is always on the lookout for new ways to increase their product/service’s sales numbers and grow their business. In such a scenario technology comes to our rescue. It has opened the doorway for B2B sellers to do so by enabling them access to large new audiences on online marketplaces where most of the buyers are concentrated and get to know about new launches. This isn’t limited to only traditional products, even industries like oil and gas are adopting the digital revolution and leveraging its untapped opportunity.

Online marketplaces provide access to reach out to already engaged audiences, expand your organization’s reach, even globally, and build a long-lasting relationship with the existing customer base. Also, they give space to sustainable conscious manufacturers from around the world to indulge in safe practices and minimize the possible ill effects on the environment.

6. A heightened level of security

In today’s world, information is the greatest asset of any organization. Amidst this protecting your company’s private interests and information from malicious hacking attempts is the prime consideration for any organization. Competitors and tech-savvy hackers are always in the search of opportunities to tap into any organization’s vital information. In such a scenario, Technology plays a vital role in securing the systems at the workplace. Today, with the implementation of technology-backed safeguards, the risk of security breaches has been reduced. At the same time, it ensures that crucial business information is only available to the authorized management individuals.

Implementing proper security measures in the workplace helps in keeping important information safe. Apart from reducing the risk of security breaches, it aids in keeping an eye on employees’ online interactions and activities which is highly essential in ensuring that they don’t get involved in any malpractice which affects the interest of the company. As employees are aware of the surveillance, the likelihood of getting involved in any wrong practice is also significantly controlled in the modern workspace.

7. Enabled remote working:

Tech — innovations have enabled remote working, teleconferencing, and co-working space which has completely reshaped the modern workplace. Today, organizations are not limited when it comes to hiring talents from different parts of the world, following an entirely different timeline. Employees can use their mobile and cloud technology to allow instant and remote access which enables internet-based service models, also opening access to sensitive company information needed to carry out business functions. This has helped every aspect of business information for running an organization successfully. Today, interconnected workplaces are not only tied to one location but many due to Desktop as a service (DaaS) offering which provides users with an on-demand, virtualized desktop experience from a remotely hosted location. It includes provisioning, patching, and maintenance of the management plane and resources to host workloads.

The pandemic has shown companies that working from home can have a positive effect on employee productivity. According to an?internal survey conducted by Chegg, 86 percent of workers have found their productivity to be just as good or even better than when they worked in offices. Many teams have attributed the success to time saved from commuting and fewer distractions from coworkers.

While technology brings a lot of benefits to the table, it is critical to know when and how it should be used. Before jumping into the bandwagon assess the needs of your employees as well as your business to make a concrete decision.

Are you keeping up with the technological evolution in the modern workplace?

Article References:

https://timesofindia.indiatimes.com/readersblog/readlead/technology-is-reshaping-the-modern-workplace-2846/

https://www.researchgate.net/publication/299400943_How_Technology_Is_Changing_Work_and_Organizations

https://smallbusiness.chron.com/technology-affect-work-environment-today-27299.html

https://timesofindia.indiatimes.com/readersblog/meribaat/the-future-of-digital-workplace-29257/

https://www.gartner.com/smarterwithgartner/6-trends-on-the-gartner-hype-cycle-for-the-digital-workplace-2020/

https://emtemp.gcom.cloud/ngw/globalassets/en/publications/documents/le-emerging-tech-roadmap-2021-2023.pdf

https://www.gartner.com/en/information-technology/trends/emerging-technology-roadmap

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