7 Tasks You Can Outsource To A Virtual Assistant

Did you know that there are more than 120 million virtual assistant users in the United States? The American virtual assistant industry generated a whopping 439.1 million dollars in 2022. According to the latest statistics, the global Virtual Assistant Market is expected to generate 4.12 billion US dollars by 2030. Reason—companies across the globe are saving a huge amount of money and precious time by hiring virtual assistants.?

Virtual assistants offer flexibility, and greater work efficiency, and have several skills and specializations. Organizations that hire virtual assistants can ensure increased productivity and optimized output from their services while the owners can focus on their core business operations. This is why more and more business owners are hiring virtual assistants to manage their tasks. Before you start looking for the best virtual assistants, have a look at these 7 tasks that you can Outsource to a Virtual Assistant.

1.Email Management And Filtering: If you are a business owner, you must be knowing how exhausting it can get to manage daily emails, especially when you have a company to run. Imagine being in the middle of an important task related to your dream project and suddenly getting a new email notification. When you stop your work to check the email, you realize that it is a promotion mail and by that time, the whole process has hampered your workflow.?

Does it ring a bell? Managing daily emails can be extremely time-consuming. It can distract you from your important tasks and reduce productivity. However, you can hire an efficient and reliable virtual assistant to ensure that all your emails are managed well. A virtual assistant will delete spam messages, handle promotional messages, and get important emails to you when required.??

2. Call Answering: Another mundane task that can take away your precious time and distract you from important projects and tasks is answering phone calls. However, when running a business, it is never a good idea to let all your calls go to voice mail as it can leave a bad impression on potential clients and existing customers. Instead of wasting your time on answering each call or letting them go to the answering machine, you can outsource the task of answering calls to a virtual assistant who can answer simple questions and note down important messages when you are busy or away.?

3. Creating Client Invoices: If you want your business to gain more credibility, transparency, and respect then it is crucial to have an efficient invoice process that helps you maintain a good relationship with your customers. A good invoice process also helps reduce processing errors and saves a lot of time. However, it is not always possible to create all the client invoices yourself amidst managing your core business operations. This is where you can outsource a virtual assistant to create client invoices for you. From tracking of service or product to outlining the prices that you charge for your services and the payments expected, they can manage all the functions of invoice processing.?

4. Managing Schedule: Making your clients wait or skipping meetings is never good for your business in the long run. This is why it is important to keep all your appointments organized efficiently to ensure that you are punctual for meetings and you leave your place in time for an important appointment. If you have back-to-back meetings and tight deadlines, it is best to hire a virtual assistant who can manage your schedule for you and reschedule your appointments when needed. This way, you do not have to worry about missing any appointment as your virtual assistant will ensure that you have ample time to reach the particular meeting.?

5. Data Entry: You have to agree that this is the most monotonous task that consumes a lot of your energy and time. Data entry is important but at the same time very repetitive. As a company owner or manager, you should refrain from wasting your precious time and utilize it for tasks that are more important. The solution—hire a virtual assistant who specializes in Data Entry and can easily manage all the work within the given timeframe. They can use particular software such as Robot, Flowbiz, UiPath or Nintex to collect, sort, and input all your data safely.?

6. Research Work: If you want to grow your business, then you sure have to conduct a lot of research that helps you adopt effective business practices, keep you updated with the market trends, gives you information about new products in the market, tells you news about your competitors and give you the market analysis. However, reading articles and blogs all day can be very time-consuming. You cannot stay up-to-date about your industry and manage work at the same time. Hiring a virtual assistant will make your life easier by doing all the research work for you. They can collect information that you need and share the relevant materials that may help your business prosper.?

7. Social Media Management And Copywriting: Having engaging content on social media platforms such as Instagram and Facebook is very important for businesses in this tech-driven era. Social media is a marketing tool that connects your brand to audiences from across the globe. You can grow your business, enhance its online visibility, and make new customers through social media channels. However, managing social media and writing for the creatives and videos can take up a lot of your time. Hiring a virtual assistant is the best way to ensure that your social media pages are up and running. Virtual assistants can also perform other tasks such as copywriting and content writing at affordable rates.?

Final Takeaway

You can hire a virtual assistant to perform other tasks such as hotel and flight booking, preparing slideshows, creating basic reports, and customer support, amongst others. You can depend on virtual assistants to efficiently and timely complete these tasks following your instructions and guidelines and ensure that you are working towards growing your business.?