7 Reasons to Use a NAS for Data Storage & Backups

In the tech world, acronyms can be a bit overwhelming and make everything sound more complicated than they are, but you have nothing to fear with NAS devices.

They’re easy to set up and use and they come with so many benefits: increased storage space, private cloud storage, streaming music and movies, and even automating backups. Plus, they’re often as cheap as purchasing additional hard drives for your local computers.

Over the past few years, we’ve moved more and more of our lives into the mysterious realm of “the cloud” — but what was so wrong with local storage?

I’m not suggesting a return to floppy disks here, but maybe there’s a way to get the convenience and benefits of cloud storage without giving it all away to a potentially untrustworthy third-party company.

And it turns out there is. It’s called Network Attached Storage (NAS) and there are a handful of reasons why you may want to start using one right this minute.

What Is Network Attached Storage?

Whereas most data storage solutions are either local (i.e. within physical reaches, like an external hard drive) or cloud-based (i.e. stored by another company, like Dropbox or Google Drive), a NAS device is like a mix of the two.

In short, NAS devices are hard drives that are connected to a network.

While adding an external hard disk to a PC to increase storage is not a bad option, it can only be connected to and accessed by one PC at a time. On the other hand, a NAS is connected to an entire network, meaning that it can be accessed by any number of PCs as long as they are also on the same network. A NAS can also protect the data stored on it by being configured to support the Redundant Array of Independent Disks (RAID). A RAID setup is essentially two or more hard drives connected together to add extra redundancy (storing data concurrently on all of the drives) and to act as a failover in case one of the hard drives fails.

The Benefits of Using NAS

Now that you know what a NAS device is and how it differs from a regular external hard drive, here’s a quick summary of all the benefits you can get from using one.

1. Additional Storage Space

One of the main reasons why people choose to get a NAS device is to add storage space to their local computer. As computers and laptops have shrunk in physical size on the whole, so have their local storage sizes — especially with the widespread adoption of the cloud.

A more cost-effective way of adding storage is to use NAS. Instead of allocating a set amount of space to an individual user, you can pool together space and only use what you need, thus freeing up more space for more data-hungry users.

While hard drives can range in capacity from a few hundred GB all the way up to around eight TB, you can keep increasing the size of your NAS by attaching additional hard drives instead of upgrading the whole system.

2. Easier Collaboration, Less Mess

Do you remember the days when you used to have to email around a document when you wanted to collaborate on a report or document, leading to hundreds of clone copies of the same document?

A NAS can help cut down on this unnecessary mess by allowing all users to access such documents in one central location and even adding the ability to group edit documents in a similar way to Google Docs or Office 365.

3. Your Own Private Cloud

Cloud storage is incredibly convenient — that’s why so many of us use it. But in the backs of our minds, I’m sure we all have worries about who can truly access our documents, especially for those of us storing confidential information like bank accounts or ID certificates.

Most NAS devices have software options that allow you to configure remote access (i.e. access from beyond your local network) so that you can get to your documents and files wherever you are in the world. In other words, your own private cloud storage.

If this is one of your main reasons for switching to NAS, then when you are doing your research keep an eye out for NAS devices that also have complimentary mobile apps for a full cloud storage experience.

4. Automatic Data Backups

We can’t stress enough the importance of backing up your data regularly, but manually backing up your documents can be a hassle. It’s easy to get lazy and maybe skip a day, then one day turns into a month, which turns into a year… and then your hard disk crashes and you’re left without any recent backups.

Using a NAS you can set up automatic backups that can mirror any changes made locally on the computer. As soon as a change is made to a document or folder, this change can be reflected immediately on the NAS. If you need even more reassurance that your data is backed up reliably, then you can use the aforementioned NAS RAID setup.

NAS RAID would mean that a change made on a local computer is immediately captured in the NAS backup, which is then copied to multiple hard drives — multiple backups in case of hard drive failure and with no additional effort on your part.

5. Reassuring Data Protection

More of us are mobile these days and the risk of dropping or otherwise damaging our laptops is pretty high.

Rather than isolate data on each individual computer, a NAS server means that you can put the data on a secure network-attached drive that is not affected by local hardware failures.

As NAS devices often have their own OS depending on the device you purchase, it might even offer built-in data encryption, which protects your data from prying eyes outside of your network or unauthorized users (like the NSA).

6. Easy Server Setup

One of the biggest benefits of NAS devices is that they aren’t overly complicated to set up and get running. Most of them use a simple web-based interface that allows you to set up the device and access settings.

And as if the web-based interface wasn’t simple enough, many major NAS manufacturers also provide mobile apps that make the experience even more similar to more traditional cloud storage providers.

7. Make Your Own Media Server

While you can’t use Dropbox as a media server, you’ll have no problem doing that with a NAS drive. You’ll probably find that even some of the more basic NAS devices include some form of the media server.

And if interoperability is important for your media streaming, then look out for NAS devices that are DLNA compliant so you can stream content directly to your PS3, smart TV, and other DLNA-compliant devices.