7 Message Templates to Reach Out to Recruiters After Applying for a Job!

Feeling stuck in your job search? You’ve been applying like crazy, but all you’re hearing is… crickets. ?? Frustrating, right? It’s like sending your resume into a black hole.

I get it—the job market right now? Completely overwhelming. But there’s one strategy that can dramatically shift the odds in your favor: directly reaching out to hiring managers and recruiters.

Now, I know what you’re thinking— “That sounds terrifying.” And yeah, it can feel a little daunting at first. But here’s the thing: when done right, it helps you stand out and actually make connections that lead to job offers. Yes, really.

In this guide, I’ll walk you through a step-by-step process to help you confidently reach out to hiring managers and recruiters. By the end, you’ll have a clear plan to take control of your job search, show your value, and get that much closer to landing your dream job.

Step 1: Be Clear About Your Intent and Value During Your Job Search Process

Before you even think about sliding into those DMs (okay, inboxes), you need to know exactly what you want and what you bring to the table. If you’re fuzzy on your goals or can’t pinpoint your strengths, how is a recruiter supposed to figure it out??

Clarity isn’t just a nice-to-have—it’s the foundation of an effective job search. When you’re clear about your goals and self-aware of your strengths, everything from writing messages to crushing interviews becomes easier. Knowing exactly what you’re looking for and the value you offer? That’s your secret weapon.

Why Clarity Matters

When you reach out to a recruiter or hiring manager, you need to come across as focused and purposeful. A vague message like, “I’m interested in any opportunities,” is basically the fastest way to get ignored. ??

Instead, take the time to really zero in on the roles or companies that excite you. Once you’ve nailed that down, make sure to clearly explain why you’re interested—and even more importantly, how your skills directly align with their needs. That’s what gets their attention.

Career expert Phil Davis breaks it down perfectly: when reaching out, it's essential to clearly communicate what you're pursuing and why. The clearer you are about the roles or companies that fire you up—and especially how your skills fit exactly what they’re looking for—the stronger your case becomes. That’s how you stand out.

Short Message To Hiring Manager Sample

Imagine you’ve come across a job posting for a Marketing Manager at a tech company. Instead of just hitting "apply" and hoping for the best (we’ve all been there), try reaching out directly to make a real connection.

Your message might look something like this:

Hi [Recruiter’s Name], I recently applied for the Marketing Manager position at [Company Name]. I’m particularly excited about this role because of [specific reason related to the company’s work, values, or mission]. With my background in [specific skills or experiences], I believe I can contribute to [specific project or goal relevant to the role]. I’d love to discuss how I can add value to your team.

This message is clear, specific, and immediately shows the value you bring to the table. By directly connecting your skills to their needs, you're not just another name in their inbox—you’re someone they want to talk to.

Step 2: The Application Follow-Up Process

So, you’ve applied for the job. But guess what? Your work isn’t done just yet. Following up with the recruiter or hiring manager can seriously boost your chances of getting noticed.

A lot of job seekers skip this step, thinking their application will speak for itself. Spoiler alert: it usually doesn’t. A well-timed follow-up, though? That can make all the difference.

Is it okay to follow up after submitting an application?

Short answer? Yes. Longer answer? Absolutely. Let’s face it—recruiters and hiring managers are busy. They’ve got a million things going on, and your application might get lost in a sea of resumes.

So, what’s the solution? A well-timed follow-up message. It’s like waving a flag (politely, of course) to remind them you’re still here, interested, and—most importantly—proactive.

And trust me, proactive = points in their book.

How To Follow Up With Hiring Managers And Recruiters?

Now, let’s talk strategy. After applying, don’t just sit back and hope for the best. Take action. Here’s how:

1. Send a message to both the recruiter and the hiring manager.
2. Start with a connection request on LinkedIn if you’re not already connected. (Yes, LinkedIn is your friend here.)

You might be wondering, “Is it okay to reach out to the hiring manager on LinkedIn after applying?” 100% yes. It shows initiative and makes you stand out. Just keep it professional, be concise, and make sure your message reflects why you’re excited about the role.

LinkedIn Connection Request Template:?

Hi [Hiring Manager’s Name], I recently applied for the Marketing Manager role at [Company Name] and would love to connect. I'm excited about the opportunity and believe my background in digital marketing aligns well with your needs. Looking forward to connecting!

If your connection request is accepted, congrats—you’ve got an open door. Time to send a follow-up message to reinforce your interest and the value you bring.

Follow-Up Message Template:?

Hello, {Name}!

The {job title} role you’re currently hiring for caught my attention, and I’ve just submitted my application. I’m particularly interested in this position given your focus on experience with X, Y, and Z. Over the past {number} years, I’ve had the opportunity to:

• Lead and manage teams of up to ___ [Number] ___ [Role(s)]
• Oversee projects or portfolios with a total value of $___ [Amount]
• Achieve a ___ [Percentage]% year-over-year improvement in ___ [Key Metric, e.g., performance, revenue, efficiency] by ___ [Key Actions, e.g., implementing strategies, enhancing processes, leveraging expertise]
• Monitor and analyze critical metrics related to ___ [Area, e.g., performance, engagement, satisfaction], while collaborating closely with ___ [Departments, e.g., Marketing, Sales, Operations, Product] to improve overall ___ [Outcome, e.g., results, experience, efficiency]
• Reduce ___ [Negative Metric, e.g., churn, errors, costs] from ___ [Starting Percentage]% to ___ [Ending Percentage]% and increase ___ [Positive Metric, e.g., satisfaction, performance, ratings] from ___ [Starting Value] to ___ [Ending Value]

Would you be open to talking more to see if I might be a good fit for what you’re looking for? If your schedule doesn’t allow for a chat right now, I completely understand. Regardless, I wanted to reach out and express my interest.

Looking forward to the possibility of connecting!

Best regards,

{Your Name}

Step 3: Handling Non-Response After Job Application

So, you’ve applied, maybe even followed up, and now… nothing. The waiting is the hardest part, right? You’re left wondering, “Did they forget about me? Did I do something wrong?”

First of all, take a breath—I get it. No response doesn’t mean they’ve lost interest. Sometimes your message just gets buried under a pile of emails, or they’re swamped with other priorities. This is where a polite, well-timed nudge can make all the difference and remind them you're still interested.

How Long Should You Wait To Reach Out After Applying For A Job?

If it’s been three days since your LinkedIn message and you haven’t heard back, it’s time to move to the next step: email. Emails can often be more effective, especially if the person isn’t glued to LinkedIn. And let’s face it—nothing says “I’m serious” like a thoughtful follow-up email.

Pro tip: Can’t find their email? Don’t worry, I’ve got you! Tools like hunter.io, skrapp.io, or rocketreach.co can help you find the contact info of the recruiter or hiring manager. Once you’ve got it, send a follow-up email referencing your original LinkedIn message and showing them you’re still excited about the role.

Email Follow-Up Template:?

Subject: Follow-Up on Marketing Manager Application

Hi [name],?

I tried reaching out through LinkedIn recently and wasn't sure if my message found its way to you. I recently applied to the [Role title] position at [Company], and I wanted to let you know how interested I am in the position given your focus on experience with X, Y, and Z.?

I [Name specific accomplishments that relate to what is listed in the job description].

I am particularly excited by [Company] because [Reason you like that company], so please look out for my application and let me know if you’d like to chat!

Best regards,?

[Name]

P.S. If by chance you're not the person overseeing hiring for the [Role title] role, I would greatly appreciate your help in guiding me to the correct contact.

This approach is respectful of the recipient’s time while reinforcing your enthusiasm and professionalism.

Step 4: Finding the Right Contact

Let’s be honest—tracking down the right person in a big company can feel like a game of “Who’s Who.” But don’t worry—with a little creativity and some smart searching, you can find the people who matter and start building real connections.

How to Find the Right Person

First, head over to the company’s LinkedIn page and click on the “People” tab. This is where you’ll see a list of employees. To make it easier, use LinkedIn’s search bar to narrow down this list by typing in potential job titles that are likely to be involved in hiring for the role you’re interested in.

Not sure what title to search for? No worries! Tools like ChatGPT can help you identify the most likely job titles for the role you're applying for.

Once you’ve found a few potential contacts, it’s time to reach out! Use a message similar to the one we talked about earlier. Not sure if they’re the right person? Just ask! Most people are happy to point you in the right direction.

Taking this step shows you’re proactive and resourceful, which speaks volumes about your commitment to connecting with the right people.

Step 5: Engage with the Company Online

Want to get noticed by hiring managers and recruiters? One of the best ways is to engage with the company’s content on LinkedIn. Liking, commenting, and sharing posts can boost your visibility and show them you’re genuinely interested in what they’re up to.

Why Engagement Matters

A lot of companies keep an eye on who’s interacting with their posts—yes, they’re watching. Recruiters often check to see if candidates have engaged with the company online, and this can make a big difference. You’re no longer just another resume in their inbox—you’re someone who cares about their mission, values, and work.

And who wouldn’t want that kind of candidate?

How to Engage?

Start by following the company’s LinkedIn page. After that, don’t just lurk—get involved! When they post something that resonates with you—whether it’s about their company culture, a product launch, or industry insights—like, comment, or even share the post with your own perspective.

Engaging with their content not only makes you more visible but also shows that you’ve taken the time to understand what they’re about. It’s a subtle way to reinforce your interest and give them a reason to remember your name when they see your application.

Step 6: Make Use of Your Network

Let’s be real—sometimes you just won’t have a direct line to a hiring manager or recruiter. But here’s the good news: your network might be the next best thing. Networking is often the golden ticket to getting in the door.

How to Leverage Your Network

Start with LinkedIn: Scroll through your connections and see if anyone is working at or knows someone at the company you’re eyeing. Found someone? Great—now it’s time to reach out.

How to Reach Out to Your Connections on LinkedIn

Hi [Name],

Hope all is well! I wanted to reach out because I came across an exciting opportunity at [Company Name] for a [Job Title] role, and it aligns perfectly with my experience in [mention relevant experience or skills].

Given our previous conversations and how much I respect your insights into the company, I wanted to ask for your advice on the best way to approach the application process. If you think it’s appropriate, I’d be incredibly grateful if you could consider referring me for the position. I’m confident that my background in [mention specific skills or experiences] would allow me to contribute positively to the team.

Of course, I completely understand if you’re not able to make a referral, and I appreciate any guidance you can offer on how I can best position myself for this role.

Thank you so much for your continued support—your advice has been invaluable to me.

Best regards,

[Your Name]

Even if you don’t have a direct contact, go for informational interviews. Chatting with people in similar roles or at the company can give you insider insights—and who knows? It might just open doors for future opportunities.

Step 7: Prepare for the Next Steps in your Job Search Plan

You’ve hopefully made a connection (yay!), and now it’s time to get ready for what’s next. This is where all your research and networking efforts will finally start paying off—hello, interview prep! ??

How to Prepare

1. Research the Company: Dig deep—learn the mission, values, products, and challenges the company is facing. Not only will this help in the interview, but it’ll also allow you to tailor your responses to align perfectly with their goals.
2. Prepare Your Story: Think back on your career journey—how has it prepared you for this role? Be ready with specific, brag-worthy examples of your accomplishments. You’re not just sharing what you’ve done, you’re showing how you can solve their problems.
3. Practice Your Pitch: Why you? This is your moment to nail your value proposition. Be ready to clearly explain why you’re the best fit for the role. Keep it focused, with a few strong sentences that showcase your unique strengths and how they align perfectly with what the company needs. Be confident—you’ve got this!?
4. Ask Insightful Questions: You’re not just here for any job—you’re here to make an impact. Show it by asking thoughtful questions about the company, team dynamics, culture, or specific projects. Ask the kind of questions that say, “I’m ready to contribute, and I’m serious about making a difference here.”

Step 8: Stay Positive and Persistent

The job search process can be long and challenging, but it’s important to stay positive and persistent. Remember that every step you take—whether it’s applying for a job, reaching out to a recruiter, or following up—is bringing you one step closer to landing that role.

Handling Rejections

Rejections? They happen. But they don’t define your worth or where you're headed. If you get a “no,” don’t let it throw you off course. Use it as a chance to sharpen your approach. If appropriate, ask for feedback and keep moving forward.

Follow-Up After Rejection Template:?

Hi [Name],

Although this wasn’t the outcome I had hoped for, I’m truly grateful to have met the team and learn more about [Company]. I’m excited to see the direction the team takes in the future. Thank you again for the time you spent with me; I really enjoyed our conversations, particularly about [topic you discussed]. If you're open to it, I’d love to stay in touch.

Best regards,

[Your Name]

A response like this leaves a great impression and keeps future opportunities in play. Keep pushing forward—you’ve got this!

Celebrate Small Wins

It's easy to get caught up in chasing the big goal and forget to celebrate the little victories along the way. Got a response from a recruiter? That’s worth celebrating! Someone in your network offered to connect you with a hiring manager? Total win! Every small step forward is progress—and it’s all bringing you closer to landing your next job. ??

FAQs About Reach Out To Hiring Manager After Applying

How quickly will a hiring manager decide if you are a good candidate?

Hiring managers often make decisions within the first 30 seconds to a couple of minutes of an interview, so making a strong first impression is crucial. Walking in with confidence, maintaining good body language, eye contact, and a firm handshake sets the tone.?

Even when answering simple questions like, “How are you?” you can start showcasing your value. Instead of just saying, “I’m good,” try something like, “I’m doing great, thank you! I’m excited about today and the opportunity to discuss how my experience in project management can contribute to the success of your team.”?

Then, when you’re asked the inevitable “Tell me about yourself,” ensure your answer clearly aligns your skills and experience with the job, leaving no doubt that you're the ideal candidate from the start.

How to write an email for a job application without experience?

When writing an email for a job application without direct experience, focus on your transferable skills. Start by reviewing the job requirements and identifying the skills or experience they’re looking for. Then, think back on moments where you’ve demonstrated similar skills, whether in volunteer work, school projects, or other roles, even if unpaid.?

In your email, clearly connect these past experiences to the job’s requirements. For example, explain how your organizational skills from managing a school event translate to the administrative tasks needed in the job.?

Also, emphasize your enthusiasm for the position and your eagerness to learn and grow within the company, demonstrating your alignment with their values and mission. Enthusiasm and a willingness to learn can go a long way in making a strong impression!

How do you follow-up with an unresponsive recruiter?

Following up with an unresponsive recruiter is key to reinforcing your interest and professionalism. After your interview, always send a thank you note within 24 hours.?

If the recruiter gave a timeline for a decision, wait two days past that date to follow up. If no timeline was provided, follow up five business days after your last contact.?

It’s appropriate to send up to three follow-ups, spaced five business days apart. If you still don’t hear back, it can be frustrating, but know when it’s time to move on. Keep your energy focused on other opportunities, and know that the right role is out there for you.

About Career Clarity Coach, Theresa White

After years of feeling unfulfilled in my career and not knowing what I’m meant to do or how to find it without starting over... I finally figured out what I'm here to do! And found a career that makes me excited to wake up and go to work every day. And I know that one day, I'll look back on my career with joy and satisfaction, knowing that I did something that truly mattered.

How did I find it??

By getting crystal clear on what I'm meant to do.?

Getting this clarity is easier than you think, and I love guiding my clients through the discovery process... and empowering them to find their ideal career.?

Connect with me on LinkedIn, listen to the Career Clarity Unlocked Podcast, or schedule your free 30-minute career clarity consultation.

Conclusion: You’ve Got This!

Every connection you make is a step closer to the job you deserve. Stay persistent, stay positive, and keep moving forward. Your dream job is out there, and with these steps, you’re well on your way to landing it.

Reaching out to hiring managers and recruiters can feel a bit intimidating, but trust me—it’s a total game-changer for your job search. With the right strategy, a clear message, and some well-timed follow-ups, you can turn those connections into real opportunities.

As Phil Davis shared on the Career Clarity Unlocked podcast episode Navigating the Job Market Madness, reaching out isn’t just about landing any job—it’s about building genuine connections that align with your career goals. So, you’re not just firing off applications—you’re taking control of your future.?

And remember, this process isn’t just about finding a job; it’s about finding the right job. One that matches your values, skills, and career dreams. So take a deep breath, believe in yourself, and get out there—you’ve totally got this!?

Every connection is a step closer to the job you deserve. Stay persistent, keep your energy up, and keep moving forward. Your dream job is out there, and you’re well on your way to landing

Job Search Resources

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• Find the skills that energize and motivate you. The ones that make you say, "I want to do this every day!"
• Find the 3 steps to successfully change your career