#69 Odoo For Non-Profits & NGOs

Transforming Operations For Non-Profit Organisations Inside Odoo to Reduce Costs & Increase Process Efficiency

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Hey, Odooers! Great to have you here, again.???

Today, we are going to be discussing non-profits! It is an industry that I have had great pleasure in supporting and working in over the last decade, so I thought I would dedicate an article to it and how non-profit organisations are benefitting from Odoo when it comes to optimising all those processes and operations.

Everyone loves an inspiring story, and I am no different.

"Fundrasing is not a matter of money, it's a matter of relationships. To Improve the relationship with our donors, we need faster processes, greater efficiency, and a Donor centered marketing approach. Donodoo meets all these needs, and the Odoo ecosystem gives us the right empowerment to evolve our business needs."

Laura Perrotta - Ex-Head of Fundraising at Amnesty International Italia

Here are some tales of the business, including how companies are supporting valued causes around the world. We'll cover some use cases across industries like Conversation, and Animal Advocacy - while diving into how they are using Odoo for the better. Some truly brilliant stuff, from potential obstacles to milestones.

If Odoo is your thing and you are interested in how it's used for non-profits, I would highly recommend taking a look at Wolfgang Hall 's talk at OXP 23:?

Odoo Enterprise For Non-Profits and NGOs.

As with any other industry or business, consolidating your tech stack and optimising your processes is no easy feat. From dealing with complex workflows to enhancing financial operations and upgrading departments like HR - the moral of the story is that you need a platform to do it. That's where Odoo has come in for these non-profit organisations.

If you are a regular reader and community member of?Drinking The Purple Juice (DTPJ), then welcome back. With thousands of you tuning in each week, we are growing a fantastic community. If you are new here and it is the first time you are tuning in, then welcome aboard. DTPJ is the channel of choice being, the?Odoo Community Channel, keeping you informed and updated about the?current tips,?news?and?announcements?all regarding Odoo.???

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This Edition's Ingredients

Let's take a look at this article's ripe ingredients to see what's coming up.

• ?? The Importance of ERPs For Non-Profits
• ???Empowering Conservation Efforts
• ?? Centralising For Efficiency

Let's not wait any longer.?This is how non-profits have been benefitting from Odoo:

Before we get into that, however - yes, I know, I will be two seconds, I promise. I covered how Odoo Middle East partnered with Hotdesk to change the way businesses think about Workspaces and Digital Transformation. Combining Odoo's robust ERP solutions and Hotdesk's flexible workspace offerings allows small and medium businesses to grow with more ease through the co-working marketplace.

The Importance of ERPs For Non-Profits & NGOs Like Odoo

It goes without saying that platforms like ERPs are critical for non-profits and organisations with similar purposes. For companies promoting social, environmental, and political changes in today's society, time and cost are everything; across both organisation volunteers and perm staff working within. Working with tight budget constraints and using funds effectively is vital.

I know it all too well, after working within the industry.

Empowering Conversation Efforts

The Virunga Foundation, a UK-registered charity founded in 2005, look to Odoo for further streamlining across its operations and growth. The Virunga National Park (ViNP) is the oldest park in Africa, located in the Eastern Democratic Republic of Congo.

Spanning over 7,800 km2, this park is home to some of the last mountain gorillas and is one of the most biodiverse places on Earth. The charity was formed to support the protection of the surrounding fauna and flora of the park as well as to support local communities that live near the park boundaries.

Image Source: BBC

The foundation’s mission extends beyond conservation, focusing on building peace and stability in the region through development priorities like electricity, entrepreneurship, agriculture, and tourism?to better support the region.

Industry: Nature Conservation

Location: Democratic Republic of the Congo

Company Size: >1000

Odoo Users: >100

Apps: Inventory, Accounting, HR, Helpdesk, Recruitment, Discuss, e-Learning, CRM, Manufacturing & Calendar

Hosting Odoo.sh

Virunga Foundation faced significant challenges due to the digital divide.?

This gap in digital resources and literacy exacerbated global inequalities, impacting the foundation's ability to modernise its operations and manage data effectively.?Their existing ERP solutions, which included a mix of SAGE for procurement and SAP for management, resulted in a fragmented system that hindered efficient data management and donor compliance.?Odoo provided a robust framework that revolutionised their digital accessibility.

The implementation focused on modernising ERP, data management, and ensuring donor compliance, so here is how Odoo made a difference:

Consolidating Thier Tools:

By consolidating various tools into Odoo’s integrated platform, the foundation achieved faster team communication, increased transparency, and streamlined business processes.

Enhanced Data Management:

Odoo’s cloud capabilities enabled the rapid development of data pipelines, improving data ingestion, processing, and visualisation. This transformation allowed IT professionals in the region to compete globally, as per previously not being able to do so.

Donor Compliance:

Detailed financial reporting aligned with project objectives and donor expectations, building trust and ensuring compliance.

Custom Solutions:

With the support of Engineering and Telecoms Consulting, Odoo was customised to fit the foundation’s specific needs, enhancing workflows without disrupting existing processes.

The switch to Odoo significantly improved operational efficiency and data management for the Virunga Foundation and the requirements disclosed.

"I would definitely recommend Odoo to others. Odoo offers a robust framework that simplifies operations and minimises the risk of ineligibility issues that often arise from procedural errors."

Robin Laime - Chief Information Officer

The integration of various apps under one platform streamlined activities across inventory, accounting, HR, helpdesk, recruitment, and more, ultimately supporting the Foundation’s conservation and development goals.

If you would like to further support the foundation, please direct to their donation page for more information on how to help from your current nation.

Centralising For Efficiency When It Comes to Animal Rights

For over 30 years, 30 Millions d'Amis Foundation has been a devoted advocate for animal rights in France.?This non-profit organisation, founded by Jean-Pierre Huttin in 1995, raises awareness and educates new generations to respect all forms of life, striving for a society that values animal welfare.

As the Foundation grew, so did the complexity of its operations.?

Industry: Non-Profit Organisation (NPO)

Location: France

Company Size: < 50

Odoo Users: < 30

Hosting: On-Premise

Initially, using an ERP was not a priority, but the need to modernise and centralise their operational processes became evident.?

"In terms of time spent by the teams, if we had not implemented Odoo, it would take twice as long to process the files. Odoo allows our teams to save a lot of time since the data is centralized, and access to information is easy."

Renald Fere - Digital Strategy Partner

The organisation faced the challenge of managing administrative tasks, grants, budgets, and financing requests efficiently. The use of multiple software solutions led to resource spread and inefficiencies.?In 2014,?30 Millions d'Amis Foundation chose Odoo to centralise its operations, aiming for a holistic and data-centric approach.?

Administrative Efficiency:

Odoo streamlined administrative tasks, making it easier to handle grants, budgets, and financing requests. The centralised system improved document management and inter-document links, providing easy access to information.

I'll drop a video below, to show how powerful Odoo Documents really can be, but feel free to check out the rest of the Odoo content on their channel!

Time Savings:

By centralising data, Odoo significantly reduced the time required to process files.?

Improved Insights:

The integration allowed for better data cross-referencing, building robust statistical frameworks and providing valuable insights for the organisation.

The Outcome:

The implementation of Odoo resulted in a more efficient and effective operational structure.?

Teams experienced a reduction in processing time and an overall improvement in managing tasks and accessing information.?

The success with Odoo has prompted the organisation to plan further optimisations, including the incorporation of an electronic signature module and the creation of a town hall portal to track subsidies.?30 Millions d'Amis Foundation continues?further enhancing its processes with Odoo, ensuring that they can continue their mission of animal advocacy with a robust and efficient operational foundation.

Check Out Other Success Stories

If you are interested in hearing more success stories from the non-profit sector and others, there are plenty more out there. Find them here:

Thanks For Joining Me to Discuss Non-Profits In Odoo, Be On The Look Out For Upcoming Articles Coming Thick & Fast!

As our community grows, here at Drinking The Purple Juice, I just wanted to say thank you again for tuning into another article. I'll continue reporting on all the news, insights, tips, tricks and information on Odoo as an ecosystem. All I ask is that you keep turning up! :)

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