6 Things High Performers Do When They Run a Meeting

We’ve all been in meetings that feel like a waste of time - unfocused, unproductive and running over time.

High-performers understand that running a productive meeting is an art.??They know how to manage time, keep discussions on track, and drive real results.

Here are the 6 habits that set them apart:

1?? Send an agenda in advance?

Every meeting has a purpose and a plan. High performers send an agenda beforehand so everyone knows what to expect — and what’s expected of them.?

2?? Start strong and set a finish time?

High performers kick off with clarity: "We’re here to discuss [topic] and achieve [outcome], wrapping up by [time]."? This keeps the group focused and creates urgency.?

3?? Set ground rules for engagement?

They establish expectations for how people should participate. They might say: "Let’s be mindful of time, get through the agenda and make sure everyone has a chance to contribute."?

4?? Balance depth of discussion with a solution-oriented approach

They allow for discussion, but not long tangents. At the right moment, they shift gears by asking: "What solutions can we identify here?"?

5?? Leave some things unresolved

Not every issue can be solved in one meeting. High performers focus on priorities and let non-urgent topics wait in favour of getting the critical work done.

6?? End with clear next steps?

As the meeting finishes, they summarise key points and confirm next steps: "To wrap up, here are the next steps we've agreed…"?

These habits don’t just save time — they ensure meetings drive action and accountability.?

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