6 Reasons Your Office Should Go Paperless (Hint: One is $)

If your office is still using paper-based processes, you're probably wasting time filing, organizing, and searching for documents. And what happens if you lose a document? There is no way to trace where it went or who’s hands it might be in. That’s where digitalization comes to the rescue. Here are the six reasons your office needs to go paperless.

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1.????Save Money

Going digital means you can get rid of excess printers, save on ink, and reduces time employees spend on repetitive tasks. Imagine how much more productive your office could if it had more time to focus on revenue boosting activities.

2.????Keeps Information Accurate

A common problem we see in paper-based offices is the need to update parts of a document like contact information, but the company does not want to waste ink and paper reprinting and replacing all the old versions of the document. This is especially true in HR departments where a person’s information on file might change if they move, get married, or change job titles. With a document management system, you can easily update information without having to recreate the file or reprint.

3.????It’s More Secure

Physical documents can go missing without any way to track or replace them. It can also be near-impossible to make sure documents aren’t shared with someone that is unauthorized. Digitalization can fix this problem by allowing document management software to track who has access to files and where they are stored.

4.????Saves Space

Could your office use a little extra room? Digitization can help you get rid of cluttered, clunky old filing cabinets. Even worse is when documents pile high on your desk faster than you can process them and make your desk look messy and disorganized. ?

5.????It’s Better For The Environment

Most paper will end up the trash and then into the landfill. It’s a sad fact that most paper won’t be recycled, made worse by the non-recyclable chemicals in inks and toners. Going paperless is an easy way to reduce your company’s environmental impact.

6.????It Will Save You Time

Think about how much time is spent each day by your office searching for the right files...now imagine that multiplied over the course of a year. That’s a lot of time being unnecessarily wasted. A document management system will allow you to search for documents easily, all in one place.?

If your office is ready to go paperless give us a call at 1-800-968-6925 or visit our website www.dovetechnow.com/doveflow to learn more.