6 elements to acquire Technical Business Writing Expertise

Are your readers reading your entire Technical business write up?

Is your Technical business writing content providing knowledge and value addition?

If not, where are you possibly going wrong?

My previous blog has got a HUGE response from the audience. Thank you all for showering so much love.

It has got you well versed with the basics of Technical business writing. If you haven’t read it yet please click on the link below and go through it before continuing this blog to acquire expertise in Technical business writing.

Introduction

As you all know, Technical business writing is providing written communication of complex content to readers in simple and clear language which is informative, compact, precise and understandable.

The readers usually don’t prefer reading the whole write up. They tend to scan through the content and skip through most parts of it. They only catch on words that interest them and are in a rush to get back to what they were doing as quickly as possible. Good technical business writers understand this thus they design content in a manner that helps the readers to seek of what they're looking for.

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Reasons why readers are just glancing through your content:

-????????Majority of the Technical business write ups are poorly written

-????????The content does not have significant relevance to the topic

-????????The writing is not precise and to the point

-????????The language used is complex for the readers

-????????The write up is rushed and haywire

-????????Lack of thorough and in depth research

-????????Poor attempt in understanding the background of your audience

-????????Lack of consistency in writing style

-????????The dots do not connect

6 elements to focus on to acquire Technical business writing expertise:

Though Technical business writing isn’t a cake walk, one can vastly improve the quality of their writing and content if they work hard at it. Ensure you keep in mind the following points while you are working on your technical business write up and see drastic changes in your content for yourself.

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1.????Make Technical business writing a Habit

You cannot become a great Technical business writer overnight. Unlike every other skill, you need to attain a good level of practice and experience in Technical business writing to achieve a certain level of competency. Making Technical business writing a habit on a regular basis will take you places. By making it a regular habit, I don’t mean writing a one page article once a week. You need to be consistent on a daily basis. Only then will you be able to improve your speed, thought process, productivity and quality of content. Don’t forget, Practice makes progress.

2.?????Get a good grasp of English grammar rules

In a diverse country like India, English is usually not a native language. Most of us have learnt and developed the English language in our jargon over time. It is absolutely alright if you don’t have a well versed English vocabulary while reading a newspaper or watching movies and TV shows, however, using English vocabulary for Technical business writing is a completely different story altogether. Going back to the basics and revising it is extremely important. A grammatical mistake can instantly change the whole context of the write up or create confusion to the reader.?Grammar provides the building blocks of a language; therefore a missing comma or a misplaced period will change the flow of a write up. Your Technical business write up can be rejected because of basic spelling and grammatical mistakes. It is always advisable to invest in and refer to a dictionary. Proof read your writing multiple times.

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3. Don’t overwrite

Tech writers usually fall into the trap of believing that longer articles are always better. In reality, people don’t prefer reading long articles. Nobody has got that much time and it is super easy to lose interest. ?When you want to say something meaningful, be concise and get straight to the point. There is no point saying something in one thousand words if it can be said in one hundred. Do not repeat something over and over again unless extremely necessary. Be conscious and attentive during the proofreading and eliminate any parts that could be considered filler. Keep your articles short and crisp. This will keep the readers invested.

4. Be an Avid Reader

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You cannot turn out to be a great Technical business writer unless and until you are an avid reader. Investing your time in reading can be very fruitful. It should be no surprise to you that great technical business writers are also passionate readers. Reading regularly can be of great help in improving your technical business writing skills.

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Benefits of Reading on a regular basis –

-????????improve your vocabulary

-????????give you a new perspective

-????????exposure to different writing styles

-????????makes you more productive

-????????opens your mind to new and fresh ideas

-????????increases your knowledge

-????????challenges your way of thinking

5. Don’t try to battle the Block

You all must have faced this while working…You end up spending hours and hours sitting in front of your computer, staring blankly at your monitor, miserably trying to come up with just one word that fits your ideas. A brain block has happened to the finest of us. It surely gets to us all at some point. The dreaded writer's block is something we cannot overcome in seconds, but we can definitely avoid battling it.

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Tips to overcome a writer’s block:

·???????don't try to fight it

·???????give yourself a break

·???????head to the gym

·???????go out and socialize

·???????sit with nature

·???????listen to calm music

·???????go for a walk

·???????just take a nap

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Trying to push through writer's block will help you accomplish absolutely nothing. You will just end up wasting your time and will likely prolong your inability to write. Just take a break and get back a few hours later with a fresh perspective and you will do more than fine.

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6. Get a second pair of eyes

Even if you are an incredible technical business writer, it is always advantageous to have a second pair of eyes to review your content. Evaluating your write up is a great way of looking for scope of improvement. It is advisable to take opinions from somebody else so that you can get well versed with a new perspective and can get constructive feedbacks that might work in your favor. You can ask a friend or an associate to review your write ups and give you an honest opinion on what does not fit and what could be improved. You also get to know if the reader is able to understand the context you are trying to portray in your writing.

Conclusion

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The ability to effectively convey your message and keep your reader engaged through your write up is one of the most important skills a good technical business writer needs to develop.

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By focusing and working on the points mentioned above, not only will you be able to easily and quickly improve your technical business writing skills and use them to grow your business and brand to completely new levels but also become an expert in Technical business writing.

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What tactics are you using to acquire expertise in your technical business writing skills?

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Cheers,

Jagmohan Rishi Singh