5 Ways to Optimize Correctional Staffing During the Holiday Season

The holiday season brings unique challenges to correctional facilities, including increased time-off requests, seasonal illnesses, and heightened operational demands. Maintaining a fully staffed team is essential to ensure safety, minimize overtime costs, and keep morale high among staff. Here are five practical tips to help correctional facilities stay well-staffed and efficient during the holidays.

1. Plan Early and Set Clear Holiday Schedules

Start preparing holiday schedules well in advance to ensure coverage and accommodate time-off requests. By allowing staff to submit requests early, facilities can plan shifts more effectively, balance workloads, and address potential scheduling conflicts ahead of time. Clear, transparent communication about holiday policies and schedule expectations also helps avoid misunderstandings.

2. Offer Incentives for Holiday Shifts

Working during the holidays can be challenging for staff, so offering incentives can help ensure these shifts are covered. Consider implementing bonuses, extra time-off options, or even small holiday perks for employees who volunteer for holiday shifts. These incentives not only boost coverage but also show appreciation for those who sacrifice their holiday time for the facility’s needs.

Example: Offer an additional paid day off in January or a holiday bonus for those who work major holiday shifts, helping to reduce staffing gaps without increasing regular overtime expenses.

3. Leverage Part-Time and On-Call Staff

The holiday season is an ideal time to utilize part-time or on-call employees who can fill in when full-time staff members take time off. Creating a flexible, seasonal workforce ensures continuity without overburdening regular staff. This approach also keeps costs lower than relying solely on overtime.

Example: Hire a few on-call staff members who can be scheduled as needed or brought in during unexpected absences. Having a small pool of extra staff on hand helps reduce stress on full-time employees.

4. Streamline Communication and Coordination

Effective communication is key to keeping shifts covered and ensuring no one is caught off guard during the busy holiday season. Use digital scheduling tools or messaging platforms to help staff easily view schedules, shift swaps, and open shifts in real time. This can reduce last-minute absences and enable quick solutions when adjustments are needed.

Example: Set up a shared online calendar or use an app where staff can view available shifts and volunteer to fill in. Encourage early communication if someone needs to adjust their schedule.

5. Partner with a Specialized Recruitment Firm for Seasonal Support

If staffing remains a challenge despite internal adjustments, consider partnering with a recruitment firm that specializes in corrections staffing. Firms like Whalls Group can help facilities quickly source qualified candidates, whether for seasonal positions or as part of a longer-term staffing strategy. This external support helps ensure that your facility remains fully staffed during the busiest times of the year.

The holiday season doesn’t have to lead to staffing headaches. By planning ahead, offering incentives, utilizing flexible staffing, enhancing communication, and working with a specialized recruitment partner, correctional facilities can ensure that they are fully staffed and prepared for the demands of the season. These strategies help maintain a safe, supportive environment for staff and residents alike.

Need help staffing up for the holiday season?

Contact Whalls Group today to learn how our correctional staffing solutions can keep your facility covered and running smoothly, no matter the season.