5 Ways to Make Boring Company Meetings Productive Events

We all sometimes attend boring and inefficient meetings. Remember those meetings when someone is constantly talking and you sit silent with the rest attendees thinking about the end?

The very idea of making meetings enjoyable and productive looks very attractive after such occasions. Meetings are vital when it comes to project management, productivity and business overall. They are especially important for remote teams as you don’t have a physical office to attend and all your workflow is concentrated online.

The leading role in this activity goes to you as a meeting organizer. You are the one who is responsible for successful meeting outcomes and productive work itself. That’s why while planning a meeting, you need to consider lots of factors, from the appropriate time to the tools which you will use to organize a productive team meeting. And keep in mind your previous meeting experience, of course.

One more crucial thing is a happy medium between having a productive meeting and implementing its outcomes into real life. According to the book “No Fail Meetings: 5 Steps to Orchestrate Productive Meetings (and Avoid all the Rest),” most employees attend an average of sixty-two meetings per month. Executives spend 40 to 50 percent of their work time, an average of twenty-three hours per week, sitting in meetings.

Well, that doesn’t look like very productive work. Luckily, in this article, you’ll learn how to make your meeting engaging and on-point and stop looking at your watch every 5 minutes during this activity.

Why Do Meetings Fail?

Before making your meetings more efficient, let’s discuss which reasons can cause the decrease in productivity:

? No clear agenda or purpose. No meeting has a point if you don’t have a topic for discussion.

? Poor meeting preparation. Even if you decide on the meeting topic, you can’t go there without readiness.

? Meeting participants not showing up on time. A productive meeting starts right from the moment when everybody is on time.

? Poor communication prior to, during, and after meetings. You won’t get productive results if you don’t build up the communication on each stage of the meeting and project overall.

? No follow-up on decisions made during meetings. Even the most productive meeting won’t count if it doesn’t influence the further steps.

Apart from the points above, there are other reasons for turning meetings into failures. Here we can’t also omit such problems as:

Lack of commitment from meeting attendees. No interest in meeting item can cause troubles with engagement and productivity.

Inadequate meeting details, which can include a lack of a document agenda. Going to the meeting without a clear plan can fail productive workflow in the future.

Spending an entire meeting on low-priority items. Your meeting won’t be on-point and productive if you leave behind topics that really matter now.

Meeting agenda items not discussed. Drifting off the meeting topic can lead to wasting time on one more meeting hence losing productivity.

Meeting time going beyond what was scheduled. That can result into schedule discrepancies and influence other meetings the attendees have that day or week.

Previous meeting action items are not reviewed. Without double-checking what was done at the prior meeting you won’t create a productive agenda for the next one.

Quite a few drawbacks that can cost you general company productivity! It’s time to turn these boring company meetings into productive events and select the best tool for this.

What a Company Will Gain If They Conduct Effective Meetings

The reasons are set. Now you know that productive and engaging meetings depend on multiple factors. By fixing the problems, you can get at the output:

? Increased productivity.

? Better morale in the company and among team members.

? Higher job satisfaction and employee retention.

? A greater sense of belonging among team members.

? Better relationships between departments and team members.

? More time saved.

? Improved performance.

Nobody wants to attend boring meetings. That’s a fact. Taking into account your team’s interests and the scope of tasks will help you conduct productive meetings and change approaches in the company. You as a manager and leader should boost the time and effort spent on meetings to get tasks done and increase productivity.

5 Tips to Make Your Meetings More Productive

Here is where the fun part starts. Go to our blog >> and check out the insights that can help to conduct productive meetings and lead your productivity to the top level.