5 Tips That Will Keep Your Multifunction Printers Running Smoothly

Failing to properly take care of your multifunction printers can lead to unnecessary downtime, which in turn leads to unwanted stress and headaches for everyone in your office. Just imagine the following scenario for a minute or two. You are in the middle of printing an extremely important project and all of a sudden the machine stops working. The deadline is fast approaching. People are counting on you to finish this task.

Without copies of these crucial documents the entire company is at risk. Well maybe that is a little strong, but you get the point. Instead of hitting the panic button, it would be a lot easier to simply hit the print button and have the multifunction printer actually work. The good news is that you can significantly reduce the risk of equipment failure. The following five (5) tips will keep your multifunction printers running smoothly.

Routine Professional Maintenance

Multifunction printers may look like large and sturdy pieces of office equipment, however they are actually quite fragile in nature. There is a great deal of moving parts both internally and externally. It is imperative to have these crucial office components serviced by a professional on a routine basis. Your service technician will be able to discover and then repair or replace worn down parts prior to the entire machine breaking down.

It is important to note that any company you hire should employ factory-trained technicians. They are by far the most qualified professionals. They will also be able to correctly recommend how often the multifunction printers should be serviced. It is also important to note that the business should offer same day service in case of an emergency.

Clean The Glass Often

Clean the glass area of your multifunction printer with an ammonia free glass cleaner, especially the narrow scanner glass area. A dot on the scanner glass becomes a line on your copies. Always use a soft cloth in order to avoid scratches on the glass surfaces that will negatively affect print, copy and scan quality. Make sure to wipe the underside of the lid as well. Never spray the cleaning solution directly onto the machines as moisture will seep in and cause problems. Wet the cloth and then wipe clean. 

Clean The Automatic Document Feeder And Output Tray

Use a soft damp cloth to wipe down the automatic document feeder and output tray. This will help keep the multifunction printer dust free. Dust happens to be one of the main culprits that cause office machines to break down. Even if your office is professionally cleaned on a daily basis, chances are the cleaners are not cleaning the office equipment including the multifunction printer.

Vacuum The Paper Trays

Open up the paper trays and remove any paper located within them. Use a standard vacuum cleaner hose to vacuum out any dust. You can also use compressed air to blow out the dust. Once again, dust tends to cause a lot of problems. Keeping your multifunction printers free of dust absolutely goes a long way in helping the machines run as smoothly as possible.

Give Your Multifunction Printer A Rubdown

Wipe down the rest of the exterior surface areas of the multifunction printer with a damp cloth. Do not neglect to wipe behind the machine as well as long as you can reach it in a safe and secure manner. The cloth should be slightly damp. You do not want moisture to seep into the machine as it could cause serious issues with the electronic components.

Eastern Copy Fax Inc is a multifunction printer sales and service specialist that has been serving Boston and the North Shore for over twenty-five (25) years. Please call us at (978) 515-5100, or visit our website for a FREE quote at https://www.easterncopyfax.com/. We look forward to hearing from you and keeping your business equipped with fast and reliable technology.