5 Things You Need to Know About AI (with Actionable Tips)

Artificial Intelligence (AI) is rapidly transforming the way we work, make decisions, and manage our time.?

Whether you’re using ChatGPT to compile and analyze data, Fathom - AI Meeting Assistant to record and summarize your meeting, or tools like Shortwave or Superhuman to bring an AI assistant into your inbox – there’s no denying that AI is here to stay.?

For professionals and leaders, mastering AI is no longer a luxury but a necessity to maximize efficiency and stay ahead of the curve.

But if you're just getting introduced to AI, where should you begin??

Here are five foundational insights and actionable tips to help you harness AI's potential and take your productivity to new heights for greater success, freedom, and fulfillment.

1. AI is a Tool – Not a Threat

Before we get started, let's clear up a common misconception about AI: the fear that it will replace roles like Executive Assistants (EAs).?

At Mindmaven, we see AI not as a replacement but as a tool for Leverage – empowering you to do more in less time while still maintaining the quality of results you're known for.?

AI enhances human capabilities by automating repetitive tasks such as sorting data, transcribing meetings, or generating reports. This frees you and your assistant to focus on high-value activities that require creativity, critical thinking, and relationship-building.

We believe that the human element that comes with an assistant is hard to replicate via AI. We don’t believe the role of an EA is going anywhere – that said, EAs who use AI will likely begin to replace those who do not.??

Now, let's dive into just a few ways you can embrace AI as a complementary tool, so you and your assistant can unlock new levels of productivity, efficiency, and success ...?

2. AI Allows You To Write Better Emails, Faster?

One of the simplest yet most powerful ways to use AI is for drafting emails, or as we call it, eDrafting.?

A time-consuming but critical task that can help you stay top of mind, strengthen relationships, and build trust as someone who follows through on 100% of their commitments.?

Even if you don't have an Executive Assistant yet, AI can help you save time and stay efficient.

Turn This Insight Into Action: eDrafting With AI

When you need to send a quick email after a meeting, don't type it out manually. Instead, use ChatGPT's speech-to-text capabilities to refine your points into a well-structured email draft.?

For example, say, "Hey, please turn the following text into a ready-to-send email for me."

Or, if you want to take your AI to the next level in your inbox, check out tools like Shortwave that can help boost your productivity through AI writing, search, and scheduling.???

Ultimately, this approach turns what could be a 10-minute task into a streamlined 3-minute process, maximizing your Leverage without compromising on quality.?

3. AI Streamlines Meeting Debriefs and Captures Key Insights

AI can also transform how you manage post-meeting debriefs by capturing key takeaways without the need for manual note-taking. These insights can be categorized into the following:?

• Action items
• Professional Challenges
• Personal Interest & Passions?
• About/Facts?

This not only saves time and ensures that nothing falls through the cracks but also helps you retain key information for future interactions, strengthening your relationships and building trust as someone who genuinely cares.?

Turn This Insight Into Action: Organize Meeting Takeaways With AI

AI tools like Fathom can join your virtual meetings, automatically generating transcriptions, summaries, and even extracting key action items for task management.?

You can then chat directly with your transcript, asking Fathom to organize the information into specific categories (such as action items or personal interests) or turn it into a follow-up email.?

Alternatively, you can transfer the transcript to ChatGPT. However, be mindful that longer meeting transcripts may exceed ChatGPT's processing limits, so its utility will depend on the length of your meeting.

Regardless of which tool you choose, AI offers powerful and efficient ways to seamlessly draft follow-up emails, capturing commitments and action points in a fraction of the time.

4. AI Powers Personalization at Scale Without Sacrificing Authenticity

Personalization is crucial for building strong relationships. The challenge, however, is finding the time to provide that level of attention across multiple clients, team members, and stakeholders.?

AI solves this problem by enabling personalization at scale.

Now, you can leverage AI to tailor your messaging based on individual preferences – helping you deepen connections without increasing your workload.

Turn This Insight Into Action: Use AI for Smart Personalization

Tools like Crystal Knows or Grammarly 's tone detector help you adapt your communication by analyzing personality traits and writing tones.?

Whether it's an email to a client or a potential investor, AI can help ensure your messages resonate with the recipient – helping you build and strengthen relationships more efficiently.

5. AI Expands Your Reach and Keeps You Top of Mind?

Relationships are the number one driver of success, but it can be difficult to deliver meaningful experiences that keep you top of mind with everyone in your network.?

Fortunately, AI can help you stay informed and scale your outreach without sacrificing your time or personal touch.

Turn This Insight Into Action: AI Tools for Personalized Triggers?

One particularly powerful tool is Ren Systems , an AI platform that acts as your personalized newsfeed, alerting you to updates on the individuals and organizations most important to your network.?

What sets Ren apart is its AI-powered 'reach-out' feature, which suggests three distinct email templates tailored to the content you've just read. This allows you to easily send timely and relevant catch-up notes, congratulations, or offers of support.?

By combining AI with personalized touches, you can efficiently strengthen your relationships while maintaining authenticity – turning hours of work into minutes.

Elevate Your AI Skills and Professional Growth With Our Upcoming Live Workshop?

You don't need to be a tech expert to start benefiting from AI. By learning how to streamline your workflows and automate routine tasks, AI frees you to focus on what truly drives your success – empowering you to make a bigger impact in less time.?

Ready to learn how you can leverage AI for greater productivity and freedom??

Join us for our upcoming live session, 3 AI Tools To Boost Productivity and Free Up Time, with Mindmaven Senior Executive Coach Connor Drake .

Live on September 26, 2024, at 9:00 am Pacific | 12:00 pm Eastern.

In this highly actionable session, you'll learn how to leverage three powerful AI tools, helping you boost your productivity, free up valuable time, and position yourself as a leader in this new era of workflow efficiency.

Secure your spot for free here .